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- Tasks: Support the CCO by managing their calendar, travel, and communications.
- Company: Vista is a dynamic social network operating in a fast-paced international business environment.
- Benefits: Enjoy flexible working hours, remote options, and opportunities for professional growth.
- Why this job: Join a vibrant team, make an impact, and develop your skills in a global setting.
- Qualifications: 5+ years as an Executive Assistant, strong communication skills, and tech-savvy.
- Other info: Ideal for those who thrive under pressure and enjoy a diverse work culture.
The predicted salary is between 36000 - 60000 £ per year.
Vista is seeking a high-performing Executive Personal Assistant who thrives in a fast-paced, international business environment to support our Chief Commercial Officer (CCO). The successful candidate will act as a strategic gatekeeper, schedule coordinator, and travel manager, ensuring the CCO’s time and priorities are managed efficiently and effectively.
Your Responsibilities
- Managing and optimizing the CCO’s complex calendar, including internal and external meetings across multiple time zones.
- Proactively coordinating and confirming appointments, board meetings, client engagements, and internal strategy sessions.
- Preparing and editing correspondence, reports, presentations, and briefing materials.
- Ensuring the CCO is well-prepared for meetings with timely briefings, agendas, and relevant documents.
- Acting as the point of contact between the CCO and internal/external stakeholders, maintaining a professional and approachable demeanor.
- Monitoring of time-sensitive responses and deadlines and progressing of actions.
- Managing confidential personal matters as requested by the CCO.
- Processing expenses, PO’s and dealing with accounting related issues.
- Planning, coordinating, and managing all aspects of domestic and international travel, including flights, visas, accommodations, ground transport, and itineraries.
- Providing 24/7 support during travel to address unforeseen changes or challenges.
- Ensuring seamless coordination between global time zones and trip logistics.
- Tracking and following up on action items, meeting notes, and deadlines.
- Assisting with special projects, presentations, and research as delegated by the CCO.
- Liaising with the Commercial team and wider leadership to ensure alignment and information flow.
Required Skills, Qualifications, and Experience
- 5+ years of experience as an Executive Assistant or Personal Assistant, preferably in a global corporate environment.
- Experience managing international travel and high-level executive logistics.
- Exceptional organizational, time management, and multitasking skills.
- Strong written and verbal communication skills; fluent in English (additional languages are a plus).
- Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools.
- Highly discreet and professional; able to handle confidential information with integrity.
- Flexible and adaptable with a global mindset—comfortable working across time zones and occasionally outside regular hours.
Preferred Attributes
- Experience supporting C-suite executives in commercial, sales, or business development functions.
- Ability to anticipate needs and proactively solve problems.
- Calm under pressure, with exceptional attention to detail.
- Culturally sensitive and globally aware.
Executive Assistant to CCO employer: XO
Contact Detail:
XO Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to CCO
✨Tip Number 1
Familiarise yourself with the CCO's background and the company's current projects. This will help you understand their priorities and tailor your approach when discussing how you can support them effectively.
✨Tip Number 2
Showcase your organisational skills by preparing a mock calendar for a week, including potential meetings and travel plans. This demonstrates your ability to manage complex schedules and highlights your proactive nature.
✨Tip Number 3
Network with current or former Executive Assistants in similar roles. They can provide insights into the challenges faced and the skills that are most valued, giving you an edge in your application.
✨Tip Number 4
Be prepared to discuss specific examples of how you've managed high-pressure situations in the past. This role requires calmness under pressure, so demonstrating your experience in this area will be crucial.
We think you need these skills to ace Executive Assistant to CCO
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant, particularly in managing complex calendars and international travel. Use specific examples that demonstrate your organisational skills and ability to handle high-pressure situations.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your skills align with the responsibilities outlined in the job description, such as your experience with executive support and project management.
Showcase Communication Skills: Since strong written and verbal communication skills are essential for this role, ensure your application is free of errors and clearly articulates your qualifications. Consider including examples of how you've effectively communicated with stakeholders in previous roles.
Highlight Tech Proficiency: Mention your proficiency with tools like Microsoft Office Suite and Google Workspace in your application. If you have experience with calendar management tools, be sure to include that as well, as it’s crucial for managing the CCO's schedule.
How to prepare for a job interview at XO
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex calendars and schedules is crucial. Be prepared to discuss specific examples of how you've successfully coordinated multiple appointments and meetings, especially across different time zones.
✨Demonstrate Discretion and Professionalism
Given the confidential nature of the role, it's important to convey your ability to handle sensitive information with integrity. Share experiences where you maintained confidentiality and professionalism in challenging situations.
✨Highlight Your Tech Savviness
Familiarity with tools like Microsoft Office Suite and Google Workspace is essential. Be ready to discuss your proficiency with these tools and any other relevant software that can aid in managing tasks efficiently.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and adaptability. Prepare scenarios where you've had to think on your feet, especially in high-pressure situations or when dealing with unexpected travel changes.
