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- Tasks: Manage mail and packages, run print jobs, and assist with administrative tasks.
- Company: Join Xerox, a leader in innovative workplace solutions for over 100 years.
- Benefits: Enjoy flexible part-time hours and gain valuable experience in a dynamic environment.
- Why this job: Be part of a team that values efficiency and customer service while developing essential skills.
- Qualifications: Familiarity with mail processes, Microsoft Office skills, and ability to lift packages up to 25kg.
- Other info: Work Thursdays and Fridays from 9am to 5pm in vibrant Bristol.
As a Print & Mailroom Assistant, you will be responsible for efficiently managing incoming and outgoing mail, packages, and other forms of correspondence within an organization. Your role is crucial in maintaining smooth operations and ensuring timely delivery.
PRIMARY RESPONSIBILITIES:
- Receiving and Sorting: Receive incoming mail, packages, and deliveries. Sort and categorize items based on their destination or department.
- Printing Job: Run print jobs and deliver to end user. Use various binding techniques as required.
- Distribution and Delivery: Deliver mail and packages to the appropriate offices, departments, or individuals. Use mail & print room equipment (such as weighing scales, labeling machines, guillotines, etc) to handle items efficiently.
- Inventory Management: Maintain inventory levels of office supplies, including boxes, envelopes, and labels. Stock and replenish copy paper, printer supplies, and other essentials.
- Record Keeping: Keep accurate records of incoming and outgoing mail. Assist with tracking outgoing shipments and maintaining logs.
- Administrative Support: Assist with administrative tasks, including filing, photocopying, and faxing. Pack and ship items as needed.
- Customer Service: Provide courteous service to faculty, staff, students, and visitors. Serve as an informational resource regarding mailroom procedures.
QUALIFICATIONS:
- Familiarity with mail methodology and regulations.
- Proficiency in Microsoft Office (Outlook, Word).
- Ability to operate mailroom tracking software.
- Physical capability to lift and move packages (up to 25kg).
This is a part-time opportunity. Hours would be Thursdays & Fridays from 9am to 5pm.
Print & Mailroom Assistant (Part Time) employer: Xerox
Contact Detail:
Xerox Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Print & Mailroom Assistant (Part Time)
✨Tip Number 1
Familiarise yourself with the mailroom equipment and processes. Understanding how to operate machines like weighing scales and labeling machines will give you an edge during the interview, showing that you're proactive and ready to hit the ground running.
✨Tip Number 2
Brush up on your customer service skills. As a Print & Mailroom Assistant, you'll be interacting with various staff and students. Being able to demonstrate your ability to provide excellent service can set you apart from other candidates.
✨Tip Number 3
Highlight any experience you have with inventory management or administrative tasks. Even if it's from previous jobs or volunteer work, showcasing your organisational skills can make a strong impression.
✨Tip Number 4
Network with current or former employees of Xerox. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach when applying for the role.
We think you need these skills to ace Print & Mailroom Assistant (Part Time)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience related to mailroom operations and administrative support. Emphasise any previous roles where you managed mail, packages, or office supplies.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the Print & Mailroom Assistant role. Mention specific skills that align with the job description, such as familiarity with mail methodology and proficiency in Microsoft Office.
Highlight Customer Service Skills: Since the role involves providing service to faculty, staff, and students, be sure to include examples of your customer service experience. This could be from previous jobs or volunteer work.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is clear and concise.
How to prepare for a job interview at Xerox
✨Know the Role Inside Out
Make sure you understand the responsibilities of a Print & Mailroom Assistant. Familiarise yourself with tasks like sorting mail, running print jobs, and using mailroom equipment. This will help you answer questions confidently and show your genuine interest in the position.
✨Demonstrate Your Customer Service Skills
Since you'll be interacting with faculty, staff, and students, it's important to highlight your customer service experience. Prepare examples of how you've provided excellent service in previous roles, as this will be key in showcasing your suitability for the job.
✨Showcase Your Technical Proficiency
Be ready to discuss your familiarity with Microsoft Office and any mailroom tracking software. If you have experience with specific tools or technologies, mention them. This will demonstrate that you're prepared to handle the technical aspects of the role.
✨Prepare Questions for the Interviewer
Having thoughtful questions ready shows your enthusiasm for the role and helps you assess if the company is the right fit for you. Ask about team dynamics, training opportunities, or how success is measured in the position. This can leave a positive impression on the interviewer.
