Competition Manager

Travel:Frequent domestic and international travel required

Reporting To:Head of Sport

About XENOM

XENOM is building a global functional fitness competition and event series, delivering

large-scale live events across Europe, USA and other international markets.

The Role

• The Competition Manager is responsible for the planning, coordination and delivery of XENOM competitions across the event lifecycle.
• Working closely with the Head of Sport, this role translates competition requirements into an
• executable competition plan. The Competition Manager assists with scheduling while taking
• ownership of athlete communication and support, registration, documentation, field-of-play
• readiness and coordinating meetings across all competition departments.
• The Competition Manager acts as a key partner to the Head of Sport, ensuring competition
• plans are effectively communicated, coordinated and delivered across each XENOM
• competition.
• The role requires someone who can build detailed competition plans and systems while
• remaining comfortable making decisions and solving problems in a fast-moving live

Key Responsibilities

Planning & Scheduling

• Oversee athlete registration and support, including managing athlete inquiries, swaps
• and transfers, while providing clear and timely communication and ensuring athlete numbers, divisions and categories are accurately reflected in the competition schedule.
• Develop and review competition documentation to prepare game-day staff for competition execution.
• Contribute to the ongoing development and maintenance of the XENOM Rulebook, incorporating competition learnings and updates as the series continues to evolve.
• Prepare and manage athlete-facing communications, competition information and briefing materials to ensure athletes receive clear, accurate and timely information throughout the competition lifecycle.
• Coordinate pre-event meetings with competition department leads to align on operational requirements, timelines and responsibilities.
• Work with the Head Judge to support judge recruitment, assignments and scheduling, while coordinating judging procedures, competition flow and movement standards.
• Support additional duties as assigned related to pre-competition planning and preparation.

Onsite Execution

• Support onsite competition team meetings and dress rehearsals.
• Oversee seamless athlete flow through registration, warm-up, start tunnel and competition arenas.
• Manage onsite athlete support, addressing athlete inquiries and concerns while coordinating the appeals process.
• Monitor competition schedules and heat timing across all competition arenas, addressing issues that could impact competition execution.
• Verify competition arenas are operationally ready and meet established safety requirements, including A/V, personnel and equipment needs.
• Coordinate run course logistics leading up to the competition and oversee all requirements through completion.
• Verify run course execution supports consistency and fairness for all athletes.

Team Coordination

• Serve as the primary point of coordination across competition departments on-site, including judging, athlete control, gear, scoring, timing and athlete support.
• Communicate schedule, procedure and operational changes to appropriate department leads when they impact competition execution.
• Coordinate with competition department leads to meet staffing, equipment and operational requirements.

Systems & Scoring

• Liaise with timing and scoring teams to support execution of the competition schedule.
• Maintain a working understanding of the Elite Performance Index (EPI) and its application across XENOM competition.
• Manage the judge camera system and review process to support fair and consistent competition decisions.
• Work with scoring and timing teams to resolve operational issues, verify competition results and confirm final standings for the podium ceremony.

Post-Competition Review

• Participate in post-competition debriefs and after-action reviews with the Head of Sport and competition department leads.
• Translate key learnings into actionable improvements for future XENOM competitions.
• Develop and communicate recommendations for XENOM software and technology improvements that enhance the flow of competition.

What We’re Looking For

• Experience in competition management, sports operations or large-scale live sporting events, with a strong understanding of competition scheduling, athlete flow and field-of-play execution.
• Experience coordinating multiple competition departments and managing changing priorities in a fast-paced live environment.
• Strong organizational and communication skills, with the ability to work effectively with athletes, staff, contractors and department leads.
• Willingness to travel domestically and internationally and work extended hours during competition delivery.
• 5+ years of experience within functional fitness, CrossFit or other multi-event fitness competitions, particularly at large-scale events with high athlete participation.
• Experience managing competition timing, scoring and athlete management systems across multiple arenas operating simultaneously.
• Strong understanding of event flow, judging procedures, movement standards and competition rules, and how they contribute to fair and consistent competition execution.

The Person

• Highly organized and detail-oriented, with the ability to remain calm and make confident decisions in a fast-paced competition environment.
• Proactive and solutions-focused, with a willingness to take ownership, solve problems and adapt as competition needs change.
• Collaborative team player who communicates clearly and builds effective working relationships across departments.
• Committed to delivering a fair, consistent and world-class competition experience for every athlete.

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