At a Glance
- Tasks: Manage purchase ledger, process invoices, and maintain supplier relationships.
- Company: Fast-growing organisation in buildings management and lettings sectors.
- Benefits: Competitive salary, supportive team environment, and opportunities for growth.
- Other info: Ideal for those who thrive in a fast-paced, collaborative setting.
- Why this job: Join a dynamic team and play a key role in financial operations.
- Qualifications: 3+ years in purchase ledger, strong attention to detail, and excellent communication skills.
The predicted salary is between 30000 - 40000 € per year.
The position of Purchase Ledger Controller is based within an ambitious and fast-growing organisation consisting of multiple businesses operating in the buildings management and lettings sectors. The role is key to ensuring the accounting function has an excellent foundation and requires the meticulous attention to detail expected when dealing with our client’s funds.
Duties include but are not limited to:
- Management of all aspects of purchase ledger including but not limited to:
- Ensure all invoices are correctly authorised, allocated to the correct cost centre and accurately processed in accordance with company policy and within a timely manner.
- Maintain purchase orders, ensure invoices are correctly matched and un-utilised PO’s are cancelled.
- Responsibility for account maintenance, including new account set up, regular statement reconciliations and ensuring integrity of all ledgers is maintained to the highest standards.
- First contact for all supplier queries and management of supplier relationships.
- Monitor fund availability to facilitate supplier payment runs.
- Fortnightly payment runs working closely with Property Managers to advise of supplier account status and priority payment requirements.
- Creation of BACS files and bank uploads.
- Management of utility billing.
- Adhoc raising of sales invoices for internal recharges.
- Responsibility for Accounts email inboxes, including but not limited to:
- Daily monitoring of incoming emails.
- First point of call for all queries.
- Distribution where required whilst still maintaining responsibility for query closure in a timely manner.
- Create, update and document processes.
Key Characteristics
- Experience in a purchase ledger role for a fast-growing SME for at least 3 years.
- Experience dealing with client’s funds in a regulated sector.
- Ability to prioritise own workload and work independently, with minimal supervision whilst understanding the importance of their role and interdependencies with the wider finance team.
- Strong organisational skills with meticulous attention to detail.
- Problem solver with dedication to providing excellent service.
- Strong interpersonal skills, confident and effective written and verbal communication.
- Approachable manner that encourages interaction with others.
- Pleasant telephone manner.
- Good systems experience. Previous experience using property management software (or similar client funds accounting packages would be beneficial).
Purchase Ledger Controller in Sale employer: Xenia Estates Services Limited
Join a dynamic and rapidly expanding organisation in the buildings management and lettings sectors, where your role as a Purchase Ledger Controller will be pivotal in maintaining the integrity of our accounting function. We pride ourselves on fostering a collaborative work culture that values meticulous attention to detail and offers ample opportunities for professional growth, ensuring that you can thrive in your career while contributing to our clients' success. With a focus on employee development and a supportive environment, this is an excellent opportunity for those seeking meaningful and rewarding employment.
Contact Detail:
Xenia Estates Services Limited Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Purchase Ledger Controller in Sale
✨Tip Number 1
Network like a pro! Reach out to your connections in the buildings management and lettings sectors. We all know that sometimes it’s not just what you know, but who you know that can help you land that Purchase Ledger Controller role.
✨Tip Number 2
Prepare for those interviews by brushing up on your knowledge of purchase ledger processes. We want you to be able to discuss how you’ve managed invoices and supplier relationships in the past. Show them you’re the meticulous detail-oriented candidate they need!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way. We recommend mentioning something specific from your conversation to remind them why you’re the perfect fit for their team.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Purchase Ledger Controller in Sale
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Purchase Ledger Controller role. Highlight your experience in managing purchase ledgers and dealing with client funds, as these are key aspects of the job. We want to see how your skills match what we're looking for!
Showcase Attention to Detail:Since this role requires meticulous attention to detail, include examples in your application that demonstrate your ability to maintain accuracy in financial records. We love seeing candidates who can spot discrepancies and ensure everything is in order!
Communicate Clearly:Strong written communication is essential for this position. When writing your cover letter, be clear and concise about your experience and why you’re a great fit for us. Remember, we appreciate an approachable tone that reflects your personality!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to submit all the necessary documents in one go. Plus, it helps us keep track of your application!
How to prepare for a job interview at Xenia Estates Services Limited
✨Know Your Numbers
Brush up on your knowledge of purchase ledger processes and accounting principles. Be ready to discuss how you've managed invoices, reconciled statements, and maintained ledgers in your previous roles. This shows you understand the nitty-gritty of the job.
✨Showcase Your Attention to Detail
Prepare examples that highlight your meticulous attention to detail. Perhaps share a time when you caught an error that others missed or how you ensured accuracy in processing invoices. This is crucial for the role, so make it count!
✨Demonstrate Your Problem-Solving Skills
Think of specific instances where you resolved supplier queries or improved processes. Being able to articulate your problem-solving approach will impress interviewers, especially in a fast-paced environment like this one.
✨Communicate Effectively
Practice your communication skills, both written and verbal. Since you'll be the first point of contact for supplier queries, being approachable and clear in your responses is key. Consider role-playing common scenarios with a friend to build confidence.
