Purchase Ledger Clerk - Sittingbourne

• Duplicate invoices

Vacancy Name

Purchase Ledger Clerk - Sittingbourne

Vacancy No

VN2420

Employment Type

Permanent

Duration

N/A

Location City

Sittingbourne

Location Country

United Kingdom

Company Description

Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential.

Description

To take full ownership of the purchase ledger, ensuring accurate, timely, and controlled processing of supplier transactions. The role is responsible for maintaining ledger integrity, managing supplier relationships, and ensuring that all liabilities are properly recorded and reconciled.

Key Responsibilities

Ledger Ownership & Control

• Take end-to-end responsibility for the purchase ledger, ensuring completeness and accuracy at all times
• Regularly review ledger for:
• Aged items
• Duplicate invoices
• Unallocated payments
• Ensure the ledger is always ‘audit-ready’, with clear supporting documentation for all transactions
• Proactively identify and resolve discrepancies, escalating where required

Invoice Processing

• Process supplier invoices & staff expenses accurately and within agreed timelines
• Ensuring company credit card transactions are accurately processed & recorded
• Ensure correct coding of invoices/expenses to the general ledger and locations/areas
• Manage invoice queries, and discrepancies efficiently
• Ensure all invoices/expenses are approved in line with the approval matrix

Supplier Account Management

• Act as the primary point of contact for suppliers
• Ensure that supplier master data is always accurate and complete
• Manage and review any standing orders/DD’s
• Build strong working relationships and respond to queries promptly
• Reconcile supplier statements on a regular basis
• Resolve disputes and ensure timely settlement of accounts

Payments Processing

• Prepare and process supplier payment runs (BACS) in accordance with payment terms/set payment dates
• Ensure payments are authorised in line with company policies
• Maintain accurate records of payments, completing bank allocations daily

Reconciliations

• Perform regular ledger-to-statement reconciliations
• Support month-end close by ensuring:
• All invoices are posted
• Accruals are identified and recorded
• Ledger balances are accurate and complete
• Investigate and resolve any reconciling differences

Month-End & Reporting

• Assist with purchase ledger close activities
• Provide analysis of aged creditors and outstanding balances
• Support audit queries and provide required documentation
• Contribute to continuous improvement of processes and controls

Any other duties as required to support the Hub Finance team

Key Requirements

• At least 2 years’ experience in a purchase ledger/accounts payable role
• Strong understanding of accounts payable processes and controls
• Experience managing high-volume ledgers independently
• Good Excel skills
• High attention to detail and accuracy

Additional Requirements

Desirable Skills & Experience

• Experience of Intercompany invoicing
• Working knowledge of NetSuite/XERO/Web expenses
• Exposure to month-end close processes
• Understanding of basic accounting principles

Competencies & Behaviours

• Ownership mindset – takes responsibility for outcomes, not just tasks
• Attention to detail – ensures precision and data integrity
• Problem solving – proactively identifies and resolves issues
• Communication skills – confident liaising with suppliers and internal teams
• Organisation & prioritisation – able to manage workload effectively in a fast-paced environment

Model

Hybrid

Salary

Competitive

Benefits

• Company Pension Scheme
• 25 days of annual leave + bank holidays
• Additional annual leave days from certain levels of seniority
• Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
• Business closure over Christmas*
• Life Assurance x4 annual salary
• Enhanced family leave policies
• Enhanced Company Sick Pay
• Employee Assistance Programme – 24/7 support, free and confidential
• Corporate Discounts Platform

Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:

• Critical Illness Cover
• Cash plan
• Cycle to work
• Eye care
• Dental
• subject to exceptions and business needs