At a Glance
- Tasks: Manage payroll and bookkeeping for community pharmacies, ensuring accuracy and compliance.
- Company: Join Xeinadin, a forward-thinking accountancy firm with a collaborative culture.
- Benefits: Competitive salary, generous leave, pension scheme, and flexible benefits.
- Other info: Dynamic team environment with opportunities for professional growth and development.
- Why this job: Gain valuable experience in payroll and bookkeeping while supporting local pharmacies.
- Qualifications: Experience in payroll and basic bookkeeping; familiarity with SAGE and Xero preferred.
The predicted salary is between 30000 - 40000 £ per year.
A fantastic opportunity has arisen for a dual-role Payroll Administrator and Bookkeeper within our specialist Pharmacy department, supporting community pharmacies and locum pharmacists across the UK. This role offers a balanced workload of approximately 60% payroll and 40% bookkeeping, making it ideal for someone looking to broaden their experience within a dynamic and growing team. Full pharmacy-specific training, support and guidance will be provided by our experienced team.
Key Responsibilities
- Payroll
- Process payroll on SAGE from client information supplied within agreed timelines.
- Send draft payslips and all reports and notify client of PAYE/NIC due and RTI filing post approvals.
- Carry out pension filings and auto enrolment and be able to advise clients on workplace pension.
- Deal with any PAYE queries raised by client or HMRC.
- Manage year-end submissions, including preparing and issuing P60 and P45 forms.
- Adding joiners/leavers.
- Set up new payroll schemes when required.
- Be able to advise clients on SMP, SSP, redundancy pay, attachment to earnings and other payroll matters.
- Reply promptly to client and partner enquiries via phone and/or email.
- Handle all incoming correspondence relevant to your assigned client portfolio.
- Bookkeeping
- Initially prepare VAT returns from client information supplied to gain knowledge of pharmacy specifics.
- This will then lead to a review and advisory role.
- Assisting senior team members with managing VAT processes and ensuring returns are completed within internal deadlines.
- Liaising with clients to address queries and proactively following up on missing or incomplete information.
- Working mainly with cloud-based platforms such as Xero.
- Assisting with management accounts during less busy periods.
- Communicating with HMRC on routine client matters if and when requested.
- Supporting the team with ad-hoc accounting and administrative tasks.
Key Requirements
- Part qualified with experience or qualified by experience.
- 2 years’ experience in payroll.
- Experience of SAGE payroll (and/or Brightpay but not necessary).
- Basic knowledge of bookkeeping principles and double-entry accounting.
- Familiarity with accounting software (e.g., Xero, QuickBooks, Sage).
- Knowledge of VAT rules and basic HMRC requirements.
- Competent skills on Microsoft office applications.
- Adherence to budgeted time for jobs through time management.
- Good analytical skills.
Additional Requirements
- Ability to work well within a team.
- Self-motivated and strong interpersonal skills.
- Able to communicate clearly and concisely.
- Organised, methodical and proactive with an eye for attention to detail.
- Ability to meet internal and external reporting deadlines.
Model Hybrid
Salary Competitive
Benefits
- Company Pension Scheme
- 25 days of annual leave + bank holidays
- Additional annual leave days from certain levels of seniority
- Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
- Business closure over Christmas*
- Life Assurance x4 annual salary
- Enhanced family leave policies
- Enhanced Company Sick Pay
- Employee Assistance Programme – 24/7 support, free and confidential
- Corporate Discounts Platform
- Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:
- Critical Illness Cover
- Cash plan
- Cycle to work
- Eye care
- Dental subject to exceptions and business needs
Payroll Administrator & Bookkeeper - London West End employer: Xeinadin
Xeinadin is an exceptional employer located in the vibrant London West End, offering a dynamic work environment where collaboration and individual growth are at the forefront. With a strong commitment to employee development, we provide comprehensive training and support, particularly in our specialist Pharmacy department, ensuring that our team members can thrive in their roles. Our competitive benefits package, including generous annual leave, a company pension scheme, and a flexible benefits platform, reflects our dedication to fostering a rewarding and supportive workplace culture.
StudySmarter Expert Advice🤫
We think this is how you could land Payroll Administrator & Bookkeeper - London West End
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in payroll or bookkeeping. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your SAGE and bookkeeping knowledge. We all know that confidence is key, so practice common interview questions and have examples ready that showcase your skills and experience.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
✨Tip Number 4
Apply through our website for the best chance of landing that Payroll Administrator & Bookkeeper role. We love seeing applications directly from candidates who are eager to join our team!
We think you need these skills to ace Payroll Administrator & Bookkeeper - London West End
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Payroll Administrator & Bookkeeper role. Highlight your experience with SAGE payroll and bookkeeping principles, as well as any relevant qualifications. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a great fit. Don’t forget to mention your experience with VAT and HMRC, as these are key for us.
Show Off Your Attention to Detail:In payroll and bookkeeping, attention to detail is crucial. When writing your application, make sure to proofread for any typos or errors. We appreciate candidates who take the time to present their best work!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Xeinadin
✨Know Your Payroll Inside Out
Make sure you brush up on your payroll knowledge, especially SAGE. Be ready to discuss your experience with processing payroll, handling PAYE queries, and managing year-end submissions. This will show that you're not just familiar with the basics but can also handle the specifics of the role.
✨Show Off Your Bookkeeping Skills
Since this role involves bookkeeping as well, be prepared to talk about your experience with VAT returns and any accounting software you've used, like Xero or QuickBooks. Highlight any specific challenges you've faced and how you overcame them to demonstrate your problem-solving skills.
✨Communicate Clearly
Strong communication is key in this role, so practice articulating your thoughts clearly and concisely. Think about examples where you've effectively communicated with clients or team members, especially when addressing queries or following up on missing information.
✨Be Organised and Proactive
The job requires a methodical approach, so come prepared with examples of how you've managed your time and prioritised tasks in previous roles. Discuss any tools or techniques you use to stay organised, as this will show that you can meet deadlines and handle a balanced workload.
