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- Tasks: Support project delivery with organisation, coordination, and reporting.
- Company: Join Xeinadin, a forward-thinking business advisory firm.
- Benefits: Competitive salary, generous leave, pension scheme, and flexible benefits.
- Why this job: Kickstart your career in project management with real impact.
- Qualifications: Strong organisational skills and proficiency in Microsoft 365.
- Other info: Dynamic hybrid work environment with growth opportunities.
The predicted salary is between 36000 - 60000 £ per year.
Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It’s our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential.
We are looking for a highly organised and proactive Project Administrator to support the successful delivery of projects across the business. In this role, you will provide administrative, coordination, and reporting support to Project Managers, ensuring projects are delivered efficiently and in line with agreed timelines and governance standards. This is an excellent opportunity for someone detail-oriented and motivated who is interested in developing a career in project management.
Key Responsibilities- Maintain project documentation, including plans, RAID logs, and action trackers
- Ensure project records are stored accurately within SharePoint, Teams, or other project systems
- Update project schedules and status reports
- Track deliverables and key milestones
- Schedule project meetings and workshops
- Prepare agendas and meeting packs
- Take accurate minutes and track actions through to completion
- Follow up with stakeholders on outstanding tasks
- Produce weekly and monthly project status reports
- Maintain risk, issue, and change logs
- Support the preparation of governance papers and steering committee packs
- Ensure compliance with internal project management standards
- Track project budgets and purchase orders
- Raise and monitor invoices where required
- Maintain resource allocation trackers
- Act as a central point of contact for project communications
- Coordinate activity between business and technical teams
- Escalate risks or delays to the Project Manager where appropriate
- Highly organised with a structured approach to work
- Proactive, reliable, and able to take ownership of tasks
- Comfortable working with multiple stakeholders
- Numerate with good analytical capability
- Able to work independently and collaboratively as part of a team
- Strong organisational and administrative skills
- High attention to detail
- Excellent written and verbal communication skills
- Proficiency in Microsoft 365 (Excel, Word, PowerPoint, Teams, SharePoint, Power BI)
- Ability to manage multiple tasks and deadlines in a fast-paced environment
- Previous experience in a project or PMO environment (desirable)
- Knowledge of project management methodologies (e.g. PRINCE2, Agile) (desirable)
- Experience using project tools (e.g. MS Project, Planner) (desirable)
- Experience within professional services or regulated industries (desirable)
- Company Pension Scheme
- 25 days of annual leave + bank holidays
- Additional annual leave days from certain levels of seniority
- Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
- Business closure over Christmas
- Life Assurance x4 annual salary
- Enhanced family leave policies
- Enhanced Company Sick Pay
- Employee Assistance Programme – 24/7 support, free and confidential
- Corporate Discounts Platform
- Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as: PMI single or family, Critical Illness Cover, Cash plan, Cycle to work, Eye care, Dental (subject to exceptions and business needs)
Project Administrator in Manchester employer: Xeinadin
Contact Detail:
Xeinadin Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in Manchester
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values, so you can show how you fit into their mission. We want you to shine!
✨Tip Number 3
Practice your responses to common interview questions. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you articulate your experiences clearly and confidently.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression. Plus, it shows your enthusiasm for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace Project Administrator in Manchester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Administrator role. Highlight your organisational skills and any relevant experience in project management or administration. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be sure to mention your proactive approach and how you can support our project managers in delivering top-notch results.
Show Off Your Skills: Don’t forget to showcase your proficiency in Microsoft 365 and any project management tools you've used. We love seeing candidates who are comfortable with technology and can manage multiple tasks efficiently!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Xeinadin
✨Know Your Project Management Basics
Brush up on key project management methodologies like PRINCE2 and Agile. Being able to discuss these frameworks confidently will show that you understand the fundamentals of the role and can apply them in practice.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think about times when you successfully managed multiple tasks or projects, and be ready to explain how you kept everything on track and met deadlines.
✨Familiarise Yourself with Tools
Get comfortable with Microsoft 365 tools, especially SharePoint and Teams, as they are crucial for this role. If you have experience with project management software like MS Project or Planner, make sure to mention it during the interview.
✨Communicate Clearly and Confidently
Practice articulating your thoughts clearly, as excellent communication is key for a Project Administrator. Be prepared to discuss how you would handle stakeholder communications and keep everyone informed throughout the project lifecycle.