At a Glance
- Tasks: Support corporate administration and compliance for a diverse client portfolio.
- Company: Join Xeinadin, a forward-thinking business advisory firm with a collaborative culture.
- Benefits: Competitive salary, company pension, and 25 days annual leave.
- Other info: Flexible hybrid working model with opportunities for personal and professional growth.
- Why this job: Gain hands-on experience in a professional environment while making a real impact.
- Qualifications: No prior experience needed; just bring your willingness to learn and strong attention to detail.
The predicted salary is between 25000 - 32000 £ per year.
Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re‑imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward‑thinking, close‑knit relationships remains pivotal to our growth. It’s our people who drive our business forward, and we offer them future‑focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential. This role will be based full‑time at our Colindale office, working closely with the local Company Secretarial team.
This is an entry‑level position with no prior experience required, suited to someone looking to gain hands‑on experience in a professional office environment. As a Company Secretarial Administrator, you will support a Team with corporate administration and statutory compliance across a varied client portfolio. The role will involve managing the preparation and submission of annual Confirmation Statements, maintaining accurate statutory records, and assisting with a range of Companies House filings. The position supports the team in ensuring compliance with regulatory requirements while supporting the efficient running of the company secretarial function.
Key Responsibilities- Preparation and timely submission of Confirmation Statements, including reviewing Companies House and internal records to ensure accuracy of publicly filed information.
- Maintenance of Persons with Significant Control (PSC) registers and obtaining supporting information from clients.
- Contacting clients to request and follow up on information required for filings.
- Supporting compliance with anti‑money laundering requirements and obtaining relevant documentation from clients.
- Assisting with client identity verification for Companies House purposes.
- Preparation and processing of forms relating to changes in accounting reference dates.
- Preparation and filing of forms to amend officer and PSC details.
- Preparing and submitting documentation for voluntary strike‑offs.
- Preparation of dividend vouchers where required.
- Managing and actioning Companies House reminders for Confirmation Statements and accounts filings.
- Maintaining and updating statutory registers on internal systems.
- Assisting with invoicing, including adding completed work to the weekly billing list.
- Providing general administrative support to the team and assisting colleagues where required.
- Supporting additional statutory tasks such as share transfers, share issues, incorporations, and officer changes.
- Updating company registers following transactions and preparing supporting documentation such as share certificates.
- No prior experience required however a willingness to learn and develop within the role is essential.
- Strong attention to detail and high level of accuracy.
- Good time management skills with the ability to meet deadlines.
- Ability to manage multiple workstreams and prioritise effectively.
- Self‑motivated with a proactive approach and ownership of tasks.
- Good organisational skills.
- Strong communication skills, both written and verbal.
- Comfortable working with systems and maintaining accurate records.
- Understanding of company secretarial or Companies House processes is desirable but not essential.
- Ability to work independently and collaboratively within a team.
- Professional and client‑focused approach.
- Ability to handle confidential information with discretion.
- Flexible and adaptable to changing priorities.
- Positive and supportive team player.
Model: Hybrid
Salary: Competitive
Benefits: Company Pension Scheme, 25 days of annual leave +
Company Secretarial Administrator - Colindale in London employer: Xeinadin
Xeinadin is an exceptional employer that prioritises the growth and development of its employees, offering a supportive work culture where collaboration and innovation thrive. Located in Colindale, our office provides a dynamic environment for aspiring professionals to gain hands-on experience in company secretarial functions while enjoying competitive benefits such as a generous pension scheme and 25 days of annual leave. Join us to be part of a forward-thinking team dedicated to delivering trusted business advice to SMEs across the UK and Ireland.
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretarial Administrator - Colindale in London
✨Connect with Industry Professionals
Networking is key in corporate strategy, so get involved in LinkedIn groups or forums specific to corporate strategy. Attend industry conferences and seminars where you can meet professionals already in the field; these connections can lead to valuable advice or even job leads.
✨Leverage Your University Career Services
If you’re still in uni or a recent grad, don’t overlook your career services office. They can put you in touch with companies looking for entry-level talent like us through job fairs or exclusive entry-level recruitment events. It’s a great way to get noticed!
✨Stay Informed About Industry Trends
Corporate strategy is all about understanding the bigger picture, so keep yourself updated on industry trends and company news. Follow prominent firms, like Xeinadin, on social media, and subscribe to relevant newsletters. This knowledge can give you a leg up in interviews, showing you've done your homework.
✨Apply Directly on Our Website
When you're ready to dive in, don’t forget to apply directly through our website. Being proactive shows you're serious about joining the team at Xeinadin. Plus, you might get a quicker response than through third-party job boards!
We think you need these skills to ace Company Secretarial Administrator - Colindale in London
Some tips for your application 🫡
Show Off Your Analytical Skills:In corporate strategy, we love numbers! Use your CV to highlight any relevant coursework or projects that show off your analytical ability. Mention any tools you're familiar with, like Excel or PowerPoint, and how you've used them to solve problems or analyse data.
Tailor Your Cover Letter to Corporate Strategy:Your cover letter is your chance to show us why you’re passionate about corporate strategy! Share specific examples of how you've researched companies or developed strategic recommendations, and don't forget to mention what excites you about the role at Xeinadin.
Quantify Your Achievements:In this field, it’s all about results! When you list your experiences, quantify your achievements where possible. For instance, if you worked on a project that improved efficiency, mention the percentage improvement or time saved – it makes your application stand out!
Evidence Your Team Collaboration Skills:Corporate strategy often involves working with different teams to align goals. Highlight experiences where you’ve successfully collaborated with others, such as group projects or team-based activities. It shows we can count on you to work well in a team at Xeinadin!
How to prepare for a job interview at Xeinadin
✨Understand the Business Landscape
Dive deep into Xeinadin’s recent projects and strategic goals. We want to highlight our understanding of how corporate strategy links to their overall objectives, so think about how you can show your knowledge of market trends and competitor activity during the interview.
✨Frame Your Problem-Solving Skills
In corporate strategy, your ability to tackle complex business challenges is key. Be prepared to discuss specific examples where you’ve analysed data or provided strategic insights, even from academic or project work. Bring along any analytical tools you’ve used, like Excel or any relevant software, to show you're ready to hit the ground running.
✨Show Your Eagerness to Learn
As this is an entry-level position, it's all about showcasing your motivation. We want to hear how passionate you are about corporate strategy and how you’re looking to develop your skills further at Xeinadin. Think of ways you can express your enthusiasm for learning and growing in the role.
✨Prepare for Case Study Questions
Expect some case study questions that test your analytical thinking and business acumen. Practice structuring your thoughts and walking through your reasoning clearly. We can even bounce ideas around with friends or use online resources to get comfortable with this format.
