Company Secretarial Administrator - Colindale

Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re‑imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward‑thinking, close‑knit relationships remains pivotal to our growth. It’s our people who drive our business forward, and we offer them future‑focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential. This role will be based full‑time at our Colindale office, working closely with the local Company Secretarial team.

This is an entry‑level position with no prior experience required, suited to someone looking to gain hands‑on experience in a professional office environment. As a Company Secretarial Administrator, you will support a Team with corporate administration and statutory compliance across a varied client portfolio. The role will involve managing the preparation and submission of annual Confirmation Statements, maintaining accurate statutory records, and assisting with a range of Companies House filings. The position supports the team in ensuring compliance with regulatory requirements while supporting the efficient running of the company secretarial function.

• Preparation and timely submission of Confirmation Statements, including reviewing Companies House and internal records to ensure accuracy of publicly filed information.
• Maintenance of Persons with Significant Control (PSC) registers and obtaining supporting information from clients.
• Contacting clients to request and follow up on information required for filings.
• Supporting compliance with anti‑money laundering requirements and obtaining relevant documentation from clients.
• Assisting with client identity verification for Companies House purposes.
• Preparation and processing of forms relating to changes in accounting reference dates.
• Preparation and filing of forms to amend officer and PSC details.
• Preparing and submitting documentation for voluntary strike‑offs.
• Preparation of dividend vouchers where required.
• Managing and actioning Companies House reminders for Confirmation Statements and accounts filings.
• Maintaining and updating statutory registers on internal systems.
• Assisting with invoicing, including adding completed work to the weekly billing list.
• Providing general administrative support to the team and assisting colleagues where required.
• Supporting additional statutory tasks such as share transfers, share issues, incorporations, and officer changes.
• Updating company registers following transactions and preparing supporting documentation such as share certificates.

• No prior experience required however a willingness to learn and develop within the role is essential.
• Strong attention to detail and high level of accuracy.
• Good time management skills with the ability to meet deadlines.
• Ability to manage multiple workstreams and prioritise effectively.
• Self‑motivated with a proactive approach and ownership of tasks.
• Good organisational skills.
• Strong communication skills, both written and verbal.
• Comfortable working with systems and maintaining accurate records.

• Understanding of company secretarial or Companies House processes is desirable but not essential.
• Ability to work independently and collaboratively within a team.
• Professional and client‑focused approach.
• Ability to handle confidential information with discretion.
• Flexible and adaptable to changing priorities.
• Positive and supportive team player.

• Company Pension Scheme
• 25 days of annual leave + bank holidays
• Additional annual leave days from certain levels of seniority
• Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
• Business closure over Christmas
• Life Assurance x4 annual salary
• Enhanced family leave policies
• Enhanced Company Sick Pay
• Employee Assistance Programme – 24/7 support, free and confidential
• Corporate Discounts Platform
• Flexible Benefits platform with ability to opt‑in to various insurances (level of seniority dependent & self‑funded at corporate rates) such as: Critical Illness Cover, Cash plan, Cycle to work, Eye care, Dental subject to exceptions and business needs.