Accounts Payable Assistant- Cardiff

Company Description: Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re‑imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward‑thinking, close‑knit relationships remains pivotal to our growth. It’s our people who drive our business forward, and we offer them future‑focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3,000 colleagues operate collaboratively, combining collective expertise to maximise potential.

Description: The Purchase Ledger Clerk is responsible for managing the company’s accounts payable function. Taking full ownership of the purchase ledger, ensuring accurate, timely, and controlled processing of supplier transactions.

Key Responsibilities:

• Take full ownership of the purchase ledger, ensuring accuracy, completeness, and integrity at all times.
• Regularly review the ledger to identify and resolve aged items, duplicate invoices, and unallocated payments.
• Maintain an audit‑ready ledger with clear and accessible supporting documentation for all transactions.
• Proactively investigate and resolve discrepancies, escalating issues where appropriate.
• Process supplier invoices and employee expense claims accurately and within agreed deadlines.
• Ensure company credit card transactions are processed and recorded correctly.
• Accurately code invoices and expenses to the correct general ledger accounts, locations, and cost centres.
• Manage invoice queries and discrepancies efficiently, ensuring timely resolution.
• Verify that all invoices and expenses are approved in accordance with the company approval matrix.
• Act as the primary point of contact for suppliers and maintain accurate and up‑to‑date supplier master data.
• Review and manage standing orders and direct debits, build and maintain strong supplier relationships, responding promptly to queries.
• Reconcile supplier statements on a regular basis and resolve account disputes to ensure timely settlement of supplier balances.
• Prepare and process supplier payment runs (BACS) in line with agreed payment terms and scheduled payment dates.
• Ensure all payments are authorised in accordance with company policies and procedures, maintain accurate payment records and complete daily bank allocations.
• Perform regular supplier ledger reconciliations against supplier statements.
• Support the month‑end close process by ensuring all invoices are posted accurately and on time, accruals are identified, calculated, and recorded, ledger balances are complete and accurate, and investigation of all reconciliation differences is conducted promptly.
• Assist with purchase ledger month‑end close activities, prepare and provide analysis of aged creditors and outstanding balances.
• Support internal and external audit requirements by supplying relevant documentation and responding to queries.
• Contribute to the continuous improvement of accounts payable processes, controls, and efficiencies.

Key Requirements:

• At least 2 years’ experience in a purchase ledger/accounts payable role.
• Strong understanding of accounts payable processes and controls.
• Experience managing high‑volume ledgers independently.
• Good Excel skills.
• High attention to detail and accuracy.

Additional Requirements:

• Working knowledge of NetSuite/XERO/Web expenses.
• Exposure to month‑end close processes.
• Understanding of basic accounting principles.

Benefits:

• Company Pension Scheme.
• 25 days of annual leave + bank holidays.
• Additional annual leave days from certain levels of seniority.
• Ability to buy up to five days of annual leave to reach a maximum of 30 days per annum.
• Business closure over Christmas.
• Life Assurance equivalent to four annual salaries.
• Enhanced family leave policies.
• Enhanced Company Sick Pay.
• Employee Assistance Programme – 24/7 support, free and confidential.
• Corporate Discounts Platform.
• Flexible Benefits Platform.
• Critical illness cover.
• Cash plan.
• Cycle to work.
• Eye care.
• Dental.

Subject to exceptions and business needs.