Office Manager in Brierley Hill

## Job Details: Office ManagerFull details of the job.| | || --- | --- || | || | || --- | --- || | Office Manager || | VN2538 || | Permanent || | N/A || | Brierley Hill || | United Kingdom || | Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential. || | We are seeking an organised, proactive and versatile Office Manager & Finance Administrator to join our Brierley Hill team on a part-time basis. This is a varied role combining finance administration, office management and general business support. The successful candidate will play an important role in ensuring the smooth day-to-day running of the office, supporting local finance processes and acting as a key point of contact for colleagues, clients, suppliers and our central Finance HUB. Working closely with the local team, you will take ownership of a range of responsibilities, balancing financial administration with the practical and operational needs of the office. || | Finance Administration: • Act as the first point of contact for queries relating to the Xeinadin Finance HUB, as well as client and supplier invoices • Raise client fees and support the local invoicing process • Receive, download and process supplier purchase ledger invoices, forwarding these to Head Office • Undertake local credit control activities, reviewing aged debtors with managers and reporting to the central Finance HUB Credit Controller • Assist with budgeting and other finance-related administration Office Management & Facilities: • Act as the main point of contact for office suppliers, property matters and equipment • Liaise with managing agents to resolve day-to-day property and facilities issues • Oversee office health and safety and fire safety arrangements • Manage photocopier administration and act as the main point of contact for the provider • Order and maintain office supplies, stationery, refreshments and general equipment • Ensure the smooth day-to-day running of the office and respond to operational queries Administration & Business Support: • Answer incoming telephone calls and direct queries appropriately • Support client onboarding processes, including Anti-Money Laundering (AML) checks and the preparation of Letters of Engagement • Provide insurance and cyber-related administrative support during the transition to Citrix • Undertake general office administration and provide wider business support as required • Liaise confidently with colleagues, clients, suppliers and the central Finance HUB || | • Previous experience in an office management, finance administration or business support role • Experience within an accountancy practice or professional services environment would be advantageous • Familiarity with Xero and Microsoft Office || | • Good understanding of finance administration, invoicing and credit control processes • Strong organisational skills with excellent attention to detail • Confident communicator with a professional and approachable manner • Able to work independently, take ownership of responsibilities and use initiative • Flexible and adaptable, with the ability to manage competing priorities || | Office Based || | Competitive || | Benefits • Company Pension Scheme • 25 days of annual leave + bank holidays • Additional annual leave days from certain levels of seniority • Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum • Business closure over Christmas\\* • Life Assurance x4 annual salary • Enhanced family leave policies • Enhanced Company Sick Pay • Employee Assistance Programme – 24/7 support, free and confidential • Corporate Discounts Platform Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as: • Critical Illness Cover • Cash plan • Cycle to work • Eye care • Dental \\*subject to exceptions and business needs |