At a Glance
- Tasks: Manage supplier transactions and ensure accurate processing of invoices and payments.
- Company: Join Xeinadin, a forward-thinking accountancy firm with a collaborative culture.
- Benefits: Enjoy 25 days annual leave, flexible benefits, and a competitive salary.
- Other info: Hybrid working model with opportunities for professional development.
- Why this job: Be part of a dynamic team that values your contributions and supports your career growth.
- Qualifications: Two years in accounts payable and strong Excel skills required.
The predicted salary is between 30000 - 40000 £ per year.
Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re‑imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward‑thinking, close‑knit relationships remains pivotal to our growth. It’s our people who drive our business forward, and we offer them future‑focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3,000 colleagues operate collaboratively, combining collective expertise to maximise potential.
Working within the Purchase Ledger team, this role takes ownership for accurate and timely processing of supplier transactions. It is responsible for maintaining ledger integrity, managing supplier relationships, and ensuring that all payments due to suppliers are properly recorded and reconciled.
Key Responsibilities- Ledger Ownership & Control: Take end‑to‑end responsibility for the purchase ledger, ensuring completeness and accuracy at all times. Regularly review ledger for aged items, duplicate invoices, and unallocated payments. Ensure the ledger is always ‘audit‑ready’, with clear supporting documentation for all transactions. Proactively identify and resolve discrepancies, escalating where required.
- Invoice Processing: Process supplier invoices and staff expenses accurately and within agreed timelines. Ensure company credit card transactions are accurately processed and recorded. Ensure correct coding of invoices/expenses to the general ledger and locations/areas. Manage invoice queries and discrepancies efficiently. Ensure all invoices/expenses are approved in line with the approval matrix.
- Supplier Account Management: Act as the primary point of contact for suppliers. Ensure that supplier master data is always accurate and complete. Manage and review any standing orders/DDS. Build strong working relationships and respond to queries promptly. Reconcile supplier statements on a regular basis. Resolve disputes and ensure timely settlement of accounts.
- Payments Processing: Prepare and process supplier payment runs (BACS) in accordance with payment terms/set payment dates. Ensure payments are authorised in line with company policies. Maintain accurate records of payments.
- Reconciliations: Perform regular ledger‑to‑statement reconciliations. Support month‑end close by ensuring all invoices are posted, accruals are identified and recorded, and ledger balances are accurate and complete. Investigate and resolve any reconciling differences.
- Month‑End & Reporting: Assist with purchase ledger close activities. Provide analysis of aged creditors and outstanding balances. Support audit queries and provide required documentation. Contribute to continuous improvement of processes and controls.
- Any other duties as required to support the Hub Finance team.
- At least two years’ experience in a purchase ledger/accounts payable role.
- Strong understanding of accounts payable processes and controls.
- Experience managing high‑volume ledgers independently.
- Good Excel skills.
- High attention to detail and accuracy.
- Working knowledge of NetSuite/XERO/Web expenses.
- Exposure to month‑end close processes.
- Understanding of basic accounting principles.
- Ownership mindset – takes responsibility for outcomes, not just tasks.
- Attention to detail – ensures precision and data integrity.
- Problem solving – proactively identifies and resolves issues.
- Communication skills – confident liaising with suppliers and internal teams.
- Organisation & prioritisation – able to manage workload effectively in a fast‑paced environment.
- Company Pension Scheme
- 25 days of annual leave plus bank holidays.
- Additional annual leave days from certain levels of seniority.
- Ability to buy up to five days of annual leave to reach a maximum of 30 days per annum.
- Business closure over Christmas.
- Life Assurance four times annual salary.
- Enhanced family leave policies.
- Enhanced Company Sick Pay.
- Employee Assistance Programme – 24/7 support, free and confidential.
- Corporate Discounts Platform.
- Flexible Benefits platform with ability to opt‑in to various insurances such as Critical Illness Cover, Cash plan, Cycle to work, Eye care, Dental.
Accounts Payable Clerk - Sittingbourne employer: Xeinadin Group
Xeinadin is an exceptional employer that prioritises the growth and well-being of its employees, offering a supportive work culture where collaboration and innovation thrive. With a commitment to providing meaningful career opportunities, employees benefit from a generous leave policy, flexible benefits, and a strong emphasis on work-life balance, all within the vibrant community of Sittingbourne. Join us to be part of a forward-thinking team dedicated to delivering trusted business advice to SMEs while enjoying a fulfilling and rewarding work environment.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Payable Clerk - Sittingbourne
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We think you need these skills to ace Accounts Payable Clerk - Sittingbourne
Some tips for your application 🫡
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Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Xeinadin Group.
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How to prepare for a job interview at Xeinadin Group
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Xeinadin Group.
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Before your interview, reach out to current or former Xeinadin Group employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
