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For Companies At a Glance
- Tasks: Manage daily office tasks, support staff, and coordinate activities.
- Company: Join Xeinadin, a dynamic collective of business advisory experts since 2019.
- Benefits: Enjoy competitive salary, 25 days leave, pension scheme, and flexible benefits.
- Why this job: Be part of a supportive team that values your growth and community impact.
- Qualifications: Experience in fast-paced admin roles, strong communication, and Microsoft skills required.
- Other info: Office-based role with opportunities for career advancement and professional development.
The predicted salary is between 28800 - 43200 £ per year.
Company Description
Xeinadin was established in 2019 when more than 100 successful, independent, business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It is our people who help drive our business forward, and we offer them future-focused career opportunities whilst supporting the individual specialisms. Our regional offices of over 1800 colleagues operate in collaboration across the Group, combining collective expertise to maximise our people’s potential. As part of one Xeinadin, our colleagues are able to draw on expertise and support from across our UK, Ireland and central teams, as well as benefitting from being a part of their local communities.
Description
The Office Administrator is responsible for overseeing the day-to-day administrative tasks of the office. This position requires strong organizational, communication, and multitasking skills. The administrator will act as the first point of contact for office-related matters, coordinate office activities, manage office supplies, and provide administrative support to management and staff as needed.
Key Responsibilities
- Answering phone calls
- Meeting and greeting visitors
- Assisting in the onboarding process of new employees (setting up workstations, providing office orientation, etc.)
- Liaising with Xeinadin Anti-Money laundering department
- Diary management for the managing director which includes scheduling and coordinating meetings, appointments, and conference calls
- Assisting with proposal preparation for potential clients when required
- Maintain client’s information in line with Xeinadin guideline
- Ordering and managing office supplies and inventory
- Handling incoming and outgoing mail and email correspondence
- Scanning documents and filing digitally
- Assisting with basic bookkeeping tasks, such as processing invoices and receipts
- Banking cheques and delivery of post to the post office for registered delivery
- Generating weekly KPI and potential client list, opportunities and prospects
- Preparing and filing confirmation statements for clients
Key Requirements
- Proven experience as an office administrator in a fast-paced environment
- Very high level of attention to detail and accuracy
- Confident communicator with personnel at all levels within the business, both written and verbal
- Proficient with Microsoft Excel, Word, Outlook etc.
Additional Requirements
- Professional and friendly demeanour
- Excellent time management skills – handling multiple and varied deadlines concurrently
- Organised, proactive, reliable and self-motivated
- Positive attitude towards process changes as well as IT
Model
Office Based
Salary
Competitive
Benefits
- Company Pension Scheme
- 25 days of annual leave + bank holidays
- Additional annual leave days from certain levels of seniority
- Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
- Business closure over Christmas*
- Life Assurance x4 annual salary
- Enhanced family leave policies
- Enhanced Company Sick Pay
- Employee Assistance Programme – 24/7 support, free and confidential
- Corporate Discounts Platform
- Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:
- PMI single or family
- Critical Illness Cover
- Cash plan
- Cycle to work
- Eye care
- Dental
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Office Administrator employer: Xeinadin Group
Contact Detail:
Xeinadin Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with Xeinadin's mission and values. Understanding their focus on providing trusted business advice to SMEs will help you align your responses during interviews and show that you're genuinely interested in their work culture.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks in previous roles. Be ready to discuss specific situations where your attention to detail made a significant impact.
✨Tip Number 3
Practice your communication skills, especially in a professional context. Since the role involves liaising with various personnel, being able to articulate your thoughts clearly and confidently will set you apart.
✨Tip Number 4
Get comfortable with Microsoft Office tools, particularly Excel and Outlook. Consider brushing up on any advanced features that could be beneficial for managing schedules and handling data efficiently.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an office administrator. Focus on your organisational skills, attention to detail, and any experience with Microsoft Office tools, as these are key requirements for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and explains why you are a great fit for Xeinadin. Mention specific examples of how you've successfully managed administrative tasks in previous roles.
Highlight Relevant Skills: In your application, emphasise your multitasking abilities and time management skills. Provide examples of how you've handled multiple deadlines or coordinated various office activities effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Office Administrator role.
How to prepare for a job interview at Xeinadin Group
✨Showcase Your Organisational Skills
As an Office Administrator, your ability to stay organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your capability to handle the fast-paced environment at Xeinadin.
✨Communicate Confidently
Since you'll be the first point of contact for office-related matters, it's important to convey confidence in your communication. Practice clear and concise responses to common interview questions, and be ready to discuss how you've effectively communicated with colleagues at all levels in previous roles.
✨Familiarise Yourself with Microsoft Tools
Proficiency in Microsoft Excel, Word, and Outlook is essential for this role. Brush up on your skills and be prepared to discuss how you've used these tools in your previous positions. You might even want to mention specific tasks you've accomplished using these applications.
✨Demonstrate a Positive Attitude Towards Change
Xeinadin values adaptability, especially regarding process changes and IT. Be ready to share instances where you've embraced change in the workplace, highlighting your proactive approach and willingness to learn new systems or processes.
