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- Tasks: Manage daily operations, finances, and administrative support at our Sutton office.
- Company: Join Xeinadin, a collaborative network of business advisory and accountancy practices across the UK and Ireland.
- Benefits: Enjoy competitive salary, 25 days annual leave, flexible benefits, and a supportive work environment.
- Why this job: Be part of a close-knit team that values your growth and offers future-focused career opportunities.
- Qualifications: Previous finance and admin experience is a plus; strong attention to detail and communication skills required.
- Other info: This role is part-time, offering 20 hours per week with flexible start and finish times.
The predicted salary is between 28800 - 43200 £ per year.
Company Description
Xeinadin was established in 2019 when more than 100 successful, independent, business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It is our people who help drive our business forward, and we offer them future-focused career opportunities whilst supporting the individual specialisms. Our regional offices of over 1800 colleagues operate in collaboration across the Group, combining collective expertise to maximise our people’s potential. As part of one Xeinadin, our colleagues are able to draw on expertise and support from across our UK, Ireland and central teams, as well as benefitting from being a part of their local communities.
Our office in Sutton has a client-focused and experienced team. There are six directors and senior managers and approximately 30 staff, most of whom either hold, or are training for, professional qualifications and they are highly approachable. All directors in the firm are Chartered Accountants. They also carry out audit work.
Description
We are seeking a new team member to oversee the day-to-day practical operations at our Sutton, Surrey office. The Finance & Admin Officer will support our Senior Management Team in maintaining and developing financial and administrative processes, ensuring JCS continues to grow and operate smoothly.
They will host our staff, clients, and contractors visiting the premises, ensuring all aspects run smoothly. They will efficiently manage finances, including expenses and supplies, while overseeing document management and general administrative support. Additionally, they will provide practical support to our client-facing staff.
This role is for 20 hours per week over five days (start and finish times to be agreed) and includes organization, financial processes, and administration.
Key Responsibilities
- Address visitor and client inquiries, providing general information or redirecting them as appropriate.
- Answering and directing phone calls to the appropriate personnel or department, taking messages when necessary.
- Managing suppliers and service providers: booking engineers and repairs.
- Assisting with various clerical duties, such as data entry, filing, photocopying, and managing office supplies, including tracking inventory and ordering as needed.
- Set up new clients on our practice management system ensuring data integrity.
- Record Direct Debit and credit card payments in Sage.
- Process payments to staff and suppliers.
- Reconcile client accounts.
- Manage insurance matters.
- Assist with AML and KYC checks.
- Circulate and collect compliance forms.
Key Requirements
- Previous knowledge and background experience of working within finance and administration is beneficial.
- Very high level of attention to detail and accuracy.
- Confident communicator with personnel at all levels within the business, both written and verbal.
- Proficient with Microsoft Excel, Word, Outlook etc.
Additional Requirements
- Excellent time management skills – handling multiple and varied deadlines concurrently.
- Organised, proactive, reliable and self-motivated.
- Positive attitude towards process changes as well as IT.
Model
Office Based
Salary
Competitive
Benefits
- Company Pension Scheme
- 25 days of annual leave + bank holidays
- Additional annual leave days from certain levels of seniority
- Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
- Business closure over Christmas*
- Life Assurance x4 annual salary
- Enhanced family leave policies
- Enhanced Company Sick Pay
- Employee Assistance Programme – 24/7 support, free and confidential
- Corporate Discounts Platform
Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:
- PMI single or family
- Critical Illness Cover
- Cash plan
- Cycle to work
- Eye care
- Dental
*subject to exceptions and business needs #J-18808-Ljbffr
Finance and Admin Officer employer: Xeinadin Group
Contact Detail:
Xeinadin Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance and Admin Officer
✨Tip Number 1
Familiarise yourself with the specific financial software mentioned in the job description, such as Sage. Having hands-on experience or even completing a short online course can give you an edge and show your commitment to the role.
✨Tip Number 2
Network with current or former employees of Xeinadin on platforms like LinkedIn. Engaging with them can provide insights into the company culture and expectations, which can be invaluable during interviews.
✨Tip Number 3
Prepare to discuss your organisational skills and how you've managed multiple tasks in previous roles. Be ready to share specific examples that demonstrate your ability to handle varied deadlines effectively.
✨Tip Number 4
Showcase your communication skills by preparing thoughtful questions about the team dynamics and client interactions at Xeinadin. This not only demonstrates your interest but also your proactive approach to understanding the role.
We think you need these skills to ace Finance and Admin Officer
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and requirements for the Finance and Admin Officer position. Tailor your application to highlight relevant experience and skills that match what Xeinadin is looking for.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your previous experience in finance and administration. Use bullet points to make it easy to read, and include specific achievements that demonstrate your attention to detail and organisational skills.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your background aligns with their mission and values, and provide examples of how you have successfully managed similar tasks in previous roles.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for the Finance and Admin Officer role.
How to prepare for a job interview at Xeinadin Group
✨Know Your Numbers
As a Finance and Admin Officer, you'll be dealing with financial processes daily. Brush up on your knowledge of basic accounting principles and be prepared to discuss your experience with financial software like Sage. This will show your potential employer that you're ready to hit the ground running.
✨Demonstrate Attention to Detail
Given the emphasis on accuracy in this role, be ready to provide examples of how you've maintained high standards in your previous work. Discuss specific instances where your attention to detail made a difference, whether in data entry or managing finances.
✨Showcase Your Communication Skills
This position requires confident communication with various stakeholders. Prepare to share examples of how you've effectively communicated with clients or team members in the past. Highlight your ability to convey information clearly and professionally.
✨Emphasise Your Organisational Skills
With multiple responsibilities, strong organisational skills are crucial. Be ready to discuss how you manage your time and prioritise tasks. Consider sharing a specific example of a time when you successfully juggled multiple deadlines or projects.
