At a Glance
- Tasks: Support corporate administration and compliance for a diverse client portfolio.
- Company: Join Xeinadin, a forward-thinking business advisory firm with a collaborative culture.
- Benefits: Enjoy competitive salary, 25 days leave, pension scheme, and flexible benefits.
- Other info: Dynamic team atmosphere with excellent support for personal and professional development.
- Why this job: Kickstart your career in a professional environment with hands-on experience and growth opportunities.
- Qualifications: No experience needed; just bring your willingness to learn and strong attention to detail.
The predicted salary is between 25000 - 32000 £ per year.
Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential. This role will be based full-time at our Colindale office, working closely with the local Company Secretarial team.
This is an entry-level position with no prior experience required, suited to someone looking to gain hands-on experience in a professional office environment. As a Company Secretarial Administrator, you will support a Team with corporate administration and statutory compliance across a varied client portfolio. The role will involve managing the preparation and submission of annual Confirmation Statements, maintaining accurate statutory records, and assisting with a range of Companies House filings. The position supports the team in ensuring compliance with regulatory requirements while supporting the efficient running of the company secretarial function.
- Preparation and timely submission of Confirmation Statements, including reviewing Companies House and internal records to ensure accuracy of publicly filed information.
- Maintenance of Persons with Significant Control (PSC) registers and obtaining supporting information from clients.
- Contacting clients to request and follow up on information required for filings.
- Supporting compliance with anti-money laundering requirements and obtaining relevant documentation from clients.
- Assisting with client identity verification for Companies House purposes.
- Preparation and processing of forms relating to changes in accounting reference dates.
- Preparation and filing of forms to amend officer and PSC details.
- Preparing and submitting documentation for voluntary strike offs.
- Preparation of dividend vouchers where required.
- Managing and actioning Companies House reminders for Confirmation Statements and accounts filings.
- Maintaining and updating statutory registers on internal systems.
- Assisting with invoicing, including adding completed work to the weekly billing list.
- Providing general administrative support to the team and assisting colleagues where required.
- Supporting additional statutory tasks such as share transfers, share issues, incorporations, and officer changes.
- Updating company registers following transactions and preparing supporting documentation such as share certificates.
No prior experience required however a willingness to learn and develop within the role is essential. Strong attention to detail and high level of accuracy. Good time management skills with the ability to meet deadlines. Ability to manage multiple workstreams and prioritise effectively. Self-motivated with a proactive approach and ownership of tasks. Good organisational skills. Strong communication skills, both written and verbal. Comfortable working with systems and maintaining accurate records.
Understanding of company secretarial or Companies House processes is desirable but not essential. Ability to work independently and collaboratively within a team. Professional and client-focused approach. Ability to handle confidential information with discretion. Flexible and adaptable to changing priorities. Positive and supportive team player.
Hybrid
Competitive
- Company Pension Scheme
- 25 days of annual leave + bank holidays
- Additional annual leave days from certain levels of seniority
- Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
- Business closure over Christmas*
- Life Assurance x4 annual salary
- Enhanced family leave policies
- Enhanced Company Sick Pay
- Employee Assistance Programme – 24/7 support, free and confidential
- Corporate Discounts Platform
Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:
- Critical Illness Cover
- Cash plan
- Cycle to work
- Eye care
- Dental
*subject to exceptions and business needs
Company Secretarial Administrator - Colindale employer: Xeinadin Group
Xeinadin is an exceptional employer, offering a supportive and collaborative work culture that prioritises employee growth and development. As a Company Secretarial Administrator in Colindale, you will benefit from a competitive salary, generous annual leave, and a range of flexible benefits, all while working in a dynamic environment that values your contributions and encourages professional advancement.
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretarial Administrator - Colindale
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and think about how your skills align with their mission. This will help you stand out as a candidate who truly gets them.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Company Secretarial Administrator - Colindale
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Company Secretarial Administrator role. Highlight any relevant skills or experiences that align with the job description, even if they come from different contexts.
Show Your Attention to Detail:Since this role requires a high level of accuracy, it's crucial to proofread your application. Typos or errors can give the impression that you might not be detail-oriented, which is key for this position.
Express Your Willingness to Learn:As this is an entry-level position, emphasise your eagerness to learn and grow within the company. Mention any relevant coursework or personal projects that demonstrate your proactive approach to gaining knowledge.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way to ensure your application gets seen by the right people and helps us keep track of all applicants efficiently.
How to prepare for a job interview at Xeinadin Group
✨Know Your Stuff
Before the interview, take some time to research Xeinadin and their company secretarial processes. Familiarise yourself with terms like Confirmation Statements and PSC registers. This will show your genuine interest in the role and help you answer questions more confidently.
✨Show Off Your Attention to Detail
Since this role requires a high level of accuracy, be prepared to discuss how you've demonstrated attention to detail in past experiences, even if they’re not directly related to this job. Bring examples that highlight your ability to manage multiple tasks without missing a beat.
✨Ask Smart Questions
Prepare a few thoughtful questions to ask at the end of your interview. This could be about the team dynamics, the types of clients you'll work with, or how success is measured in the role. It shows you're engaged and thinking ahead about your potential future there.
✨Be Yourself
While professionalism is key, don’t forget to let your personality shine through. Xeinadin values a positive and supportive team player, so being authentic can help you connect with your interviewers and demonstrate that you’d fit well within their culture.
