At a Glance
- Tasks: Manage accounts payable, ensuring accurate processing of supplier transactions and invoices.
- Company: Join Xeinadin, a forward-thinking accountancy firm with a collaborative culture.
- Benefits: Enjoy 25 days annual leave, pension scheme, and flexible benefits.
- Other info: Hybrid working model with excellent career growth opportunities.
- Why this job: Be part of a dynamic team making a real impact in the finance sector.
- Qualifications: 2 years experience in purchase ledger/accounts payable and strong Excel skills.
The predicted salary is between 25000 - 30000 £ per year.
Company Description
Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re‑imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward‑thinking, close‑knit relationships remains pivotal to our growth. It’s our people who drive our business forward, and we offer them future‑focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential.
Description
The Purchase Ledger Clerk is responsible for managing the company’s accounts payable function. Taking full ownership of the purchase ledger, ensuring accurate, timely, and controlled processing of supplier transactions.
Key Responsibilities
- Purchase Ledger Ownership & Control
- Take full ownership of the purchase ledger, ensuring accuracy, completeness, and integrity at all times.
- Regularly review the ledger to identify and resolve:
- Aged items
- Duplicate invoices
- Unallocated payments
- Maintain an audit‑ready ledger with clear and accessible supporting documentation for all transactions.
- Proactively investigate and resolve discrepancies, escalating issues where appropriate.
- Invoice & Expense Processing
- Process supplier invoices and employee expense claims accurately and within agreed deadlines.
- Ensure company credit card transactions are processed and recorded correctly.
- Accurately code invoices and expenses to the correct general ledger accounts, locations, and cost centres.
- Manage invoice queries and discrepancies efficiently, ensuring timely resolution.
- Verify that all invoices and expenses are approved in accordance with the company approval matrix.
- Supplier Account Management
- Act as the primary point of contact for suppliers.
- Maintain accurate and up‑to‑date supplier master data.
- Review and manage standing orders and direct debits.
- Build and maintain strong supplier relationships, responding promptly to queries.
- Reconcile supplier statements on a regular basis.
- Resolve account disputes and ensure timely settlement of supplier balances.
- Payment Processing
- Prepare and process supplier payment runs (BACS) in line with agreed payment terms and scheduled payment dates.
- Ensure all payments are authorised in accordance with company policies and procedures.
- Maintain accurate payment records and complete daily bank allocations.
- Reconciliations
- Perform regular supplier ledger reconciliations against supplier statements.
- Support the month‑end close process by ensuring:
- All invoices are posted accurately and on time.
- Accruals are identified, calculated, and recorded.
- Ledger balances are complete and accurate.
- Investigate and resolve all reconciliation differences promptly.
- Month‑End & Reporting
- Assist with purchase ledger month‑end close activities.
- Prepare and provide analysis of aged creditors and outstanding balances.
- Support internal and external audit requirements by supplying relevant documentation and responding to queries.
- Contribute to the continuous improvement of accounts payable processes, controls, and efficiencies.
Key Requirements
- At least 2 years’ experience in a purchase ledger/accounts payable role
- Strong understanding of accounts payable processes and controls
- Experience managing high‑volume ledgers independently
- Good Excel skills
- High attention to detail and accuracy
Additional Requirements
- Working knowledge of NetSuite, XERO, and Web expenses
- Exposure to month‑end close processes
- Understanding of basic accounting principles
Benefits
- Company Pension Scheme
- 25 days of annual leave + bank holidays
- Additional annual leave days from certain levels of seniority
- Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
- Business closure over Christmas
- Life Assurance equivalent to 4 annual salaries
- Enhanced family leave policies
- Enhanced Company Sick Pay
- Employee Assistance Programme – 24/7 support, free and confidential
- Corporate Discounts Platform
- Flexible Benefits platform with ability to opt‑in to various insurances (level of seniority dependent & self‑funded at corporate rates) such as:
- Critical Illness Cover
- Cash plan
- Cycle to work
- Eye care
- Dental
Model: Hybrid
Salary: Competitive
Employment Type: Permanent
Location: Cardiff, UK
Purchase Ledger Clerk- Cardiff employer: Xeinadin Group
Xeinadin is an exceptional employer that prioritises the growth and well-being of its employees, offering a supportive work culture in Cardiff. With a commitment to professional development, competitive benefits including a generous pension scheme and enhanced family leave policies, and a collaborative environment among over 3000 colleagues, Xeinadin empowers its staff to thrive while delivering trusted business advice to SMEs.
StudySmarter Expert Advice🤫
We think this is how you could land Purchase Ledger Clerk- Cardiff
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like Xeinadin Group. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Purchase Ledger Clerk- Cardiff
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Xeinadin Group.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on Xeinadin Group's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at Xeinadin Group
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Xeinadin Group.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at Xeinadin Group will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former Xeinadin Group employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
