Administrator - Enfield

Overview

As an Administrator at Xeinadin, you will play a key role in supporting key Directors, Associate Directors, and the wider team, ensuring smooth and efficient operation of our office. You will manage important administrative functions, including client engagement processes, compliance tasks, and office management duties.

Responsibilities

• Deliver exceptional client service, both in-person and over the phone, ensuring a positive and professional experience.
• Manage the maintenance of client records, including engagement letters, identification, and anti‑money laundering documentation, ensuring regulatory compliance.
• Perform reception duties, such as greeting clients, offering refreshments, and managing the phone system.
• Provide secretarial support, including typing accounts and preparation of engagement letters.
• Assist with company secretarial tasks, including company formations and preparing forms for submission to Companies House.
• Oversee office supply inventory and manage IT equipment needs.
• Assist with ad‑hoc duties, such as post office runs and banking tasks.
• Ensure GDPR compliance across the office, managing sensitive data securely and efficiently.
• Manage billing, update registers, and assist with client payment processing.
• Prepare monthly and quarterly dividends and minutes as required by directors.
• Manage diaries, arrange appointments, attend meetings, and take minutes when necessary.

Qualifications

• Passion for delivering excellent client service and maintaining high standards.
• Strong communication skills (verbal and written) with a confident and approachable demeanour.
• Proficient in Microsoft Office Suite and other IT systems.
• Ability to multitask and prioritise effectively in a fast‑paced environment.
• A proactive approach to problem‑solving and improving administrative processes.
• Committed to providing outstanding service to both internal and external clients, ensuring a positive and professional experience.
• Strong organisational skills and the ability to manage multiple tasks simultaneously, ensuring deadlines are met without compromising quality.
• Ability to work collaboratively within a team, assisting colleagues where needed and contributing to the smooth running of the office.
• High attention to detail, ensuring accuracy in documentation, billing, and other key tasks.
• Previous experience in a similar administrative role is advantageous.

Benefits

• Competitive salary.
• Significant benefits package.
• Collaborative and supportive work environment.
• Opportunities for professional development and career progression.
• Chance to make a meaningful impact within a growing organisation.
• Future‑focused career opportunities across over 3000 colleagues in regional offices.

About Xeinadin

Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re‑imagine the future of accountancy. Our collective mission is to provide locally forged, trusted business advice to SMEs through forward‑thinking, close‑knit relationships. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential.