At a Glance
- Tasks: Support HR and office operations while ensuring a vibrant workplace culture.
- Company: Dynamic company in Leeds with a focus on employee engagement and wellbeing.
- Benefits: Up to £30,000 salary, hybrid work model, and various employee benefits.
- Other info: Opportunity for personal growth in a supportive and inclusive environment.
- Why this job: Join a collaborative team and make a difference in HR and office management.
- Qualifications: A Levels and 2-3 years of HR experience preferred; strong communication skills essential.
The predicted salary is between 30000 - 30000 € per year.
Up to £30,000 (dependent on experience) plus other benefits.
Reporting to the HR Manager, the Office & HR Co-ordinator will ensure that all the day-to-day HR administration and office requirements for the company are delivered to a high standard. A varied role combining general office duties, administrative support to the HR team and in collaboration with the HR Manager and HR Officer, provide HR support and advice to Managers and staff. This is a hybrid role, working two days from the offices in Leeds and the remaining days at home.
Key Responsibilities- HR Duties
- Provide administrative support to the HR team including; updating the HR system, preparing change letters and offer packs.
- Recognition - co-ordinating and administering employee recognition ie. spot awards, hero of quarter and achievement awards, birthday cards, birthday and sympathy gifts.
- Benefits – co-ordinate the company benefits scheme. Communicate changes to benefit suppliers ie. PMI, cashplan. Ensure employees and other relevant internal departments are informed and details are recorded on the HR system.
- Maintain HR records: training, sickness, etc. for all staff. Indicate to Managers if there are any issues, using the information and any reports you have compiled.
- Prompt Managers when probation periods are due to conclude, in a timely manner. Follow up with the Manager about the outcome of probation and prepare the appropriate letters to conclude or extend it.
- Initiate the 3 month probation checklist with Managers, ensuring its completion.
- Onboarding - Co-ordinate and issue the induction packs and welcome box. Complete the Office and HR system induction with new hires. Organise and co-ordinate the monthly company new starter induction.
- Office events - organise the company Leeds office events and wellbeing and awareness events ie. xpert hr, hosted breakfast/lunch etc. – notify staff and ensure sufficient refreshments are available.
- Provide reports on employee engagement through the Company’s Employee Survey tool.
- Work in collaboration with the HR Manager, actively participate in the Company Corporate and Social Responsibility programme.
- Any other ad hoc duties as required.
- Office Duties
- Maintain the office environment in Leeds, ensuring it is of professional appearance and provides a pleasant place to work.
- Manage the office and facilities providers, raising any issues with the relevant party and co-ordinating a resolution.
- Assist staff in respect of office related issues or requirements.
- Ensure meeting rooms are booked and utilised appropriately ensuring catering and refreshment facilities are available for use by staff.
- Minimum of A Level education.
- Minimum of 2/3 year HR experience. HR qualification ie. CIPD would be preferable.
- Excellent communication skills both written and oral, with a confident manner.
- Experience with MS Outlook, Excel, PowerPoint.
- Mature yet flexible attitude/initiative and with the ability to work on own or within a team.
- Ability to handle confidential information in a professional manner.
- Excellent organisational and prioritising skills.
- Pleasant, confident and convivial manner on a consistent basis.
- Self-disciplined and efficient.
- Ability to work to deadlines and be resourceful (with time, budgets and tools at hand).
We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, gender reassignment, marriage and civil partnerships, pregnancy or maternity or age.
Office & HR Co-ordinator in Leeds employer: Xalient
As an Office & HR Co-ordinator at our Leeds location, you will thrive in a supportive and dynamic work environment that values employee engagement and well-being. We offer a hybrid working model, competitive salary, and a range of benefits, alongside opportunities for professional growth within a collaborative team. Join us to make a meaningful impact while enjoying a vibrant office culture and the flexibility of remote work.
StudySmarter Expert Advice🤫
We think this is how you could land Office & HR Co-ordinator in Leeds
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office & HR Co-ordinator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company culture and values. This will help you tailor your responses and show that you're genuinely interested in being part of their team. Plus, it’ll give you a chance to ask insightful questions!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common HR questions. The more you practice, the more confident you'll feel when it’s time to shine in front of the real interviewers.
✨Tip Number 4
Don’t forget to apply through our website! It’s super easy and ensures your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us!
We think you need these skills to ace Office & HR Co-ordinator in Leeds
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office & HR Co-ordinator role. Highlight your relevant HR experience and skills, especially those mentioned in the job description. We want to see how you can bring value to our team!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this hybrid role. Share specific examples of your past experiences that align with our needs, and don’t forget to show your enthusiasm for joining StudySmarter.
Show Off Your Communication Skills:Since excellent communication is key for this position, make sure your application reflects that. Use clear and concise language, and double-check for any typos or errors. We appreciate attention to detail!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at Xalient
✨Know Your HR Basics
Make sure you brush up on key HR concepts and practices. Familiarise yourself with common HR systems and processes, as well as the specific duties mentioned in the job description. This will show that you're not just interested in the role but also understand what it entails.
✨Showcase Your Organisational Skills
Since this role involves a lot of coordination and administration, be prepared to discuss your organisational strategies. Bring examples of how you've managed multiple tasks or projects in the past, and highlight any tools or methods you use to stay organised.
✨Prepare for Behavioural Questions
Expect questions that assess your problem-solving abilities and interpersonal skills. Use the STAR method (Situation, Task, Action, Result) to structure your answers. Think of scenarios where you've successfully handled HR-related challenges or improved office processes.
✨Engage with Company Culture
Research the company’s values and culture before the interview. Be ready to discuss how you can contribute to their Corporate and Social Responsibility programme and any ideas you have for enhancing employee engagement. This shows that you're not just looking for a job, but are genuinely interested in being part of their team.
