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Job profile for Apprentice Recruitment Coordinator
The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.As disability confident committed, we will support all applicants throughout the recruitment process. Each stage of the process is inclusive and offers reasonable adjustments where required.If you need the job description in an alternative format or would like us to do anything differently during the application process, please let us know.
Job details
Contractual hours 36.25 Basis Full time Job category/type - Central Functions Date posted 03/11/2026 Job reference REQ003933
Job description
Apprentice Recruitment Coordinator
Location: Reading
Employment Type: Permanent, Full Time
Grade: Associate
Hybrid
REQ003933
About XPS Group:
XPS Group is a prominent and growing UK consultancy and administration firm within the pensions and insurance sectors. As a FTSE 250 company with over 2000 employees, we leverage expertise alongside advanced technology to serve over 1,400 pension schemes and their sponsors. Our goal is to foster a workplace where diverse talents thrive.
About the Role:
We are looking for a motivated and organised individual to join our Recruitment Operations Team as an Apprentice Recruitment Operations Coordinator. This is an excellent opportunity for someone looking to start a career in HR or Recruitment while studying towards the Level 3 HR Support Apprenticeship.
As part of the HR Department, the Recruitment Operations Team works closely with the HR Administration Team, Payroll Team, hiring managers, stakeholders across the business, and external applicants. The team plays a key role in delivering an effective onboarding administration service.
In this role, you will support all aspects of onboarding administration, from issuing employment contracts through to supporting the corporate induction process. You will also work closely with Talent Acquisition colleagues and provide support with recruitment and Applicant Tracking System (ATS) administration where needed.
We are looking for someone who is enthusiastic, detail-focused, and committed to providing a high-quality service, while representing our brand, values, and culture.
Key Responsibilities:
- Issue employment contracts and support the onboarding of new starters.
- Assist with pre-employment checks, including DBS checks, right to work checks, credit checks, references, and other compliance requirements.
- Ensure all activities are completed in line with data protection legislation and relevant statutory and regulatory requirements.
- Support the maintenance of Asana records for new starters.
- Respond to queries received through the recruitment inbox and HR Service Portal, ensuring they are resolved within agreed timescales.
- Review and approve invoices from third-party suppliers.
- Support recruitment projects and continuous improvement activity across the recruitment function.
- Carry out general administrative duties, including filing, archiving, and supporting GDPR compliance.
Due to the changing nature of the business, the job holder may from time to time be required to undertake other activities of a similar nature that fall within their capabilities
Your Profile:
Essential:
- Confident using IT systems and Microsoft Office applications, including Outlook, Word, and Excel.
- Strong written and verbal communication skills.
- GCSE Maths and English at Grade 4 or above, or equivalent.
- Ability to work well under pressure and meet deadlines, with strong attention to detail.
- A flexible and adaptable approach, with a willingness to learn.
- A positive attitude and a genuine interest in developing and improving the service provided.
- Ability to maintain confidentiality and demonstrate integrity at all times.
Desirable:
- Experience in a customer service environment, such as office administration, retail, or hospitality.
What Does An Apprenticeship Offer:
- The opportunity to begin your career in HR and Recruitment and build valuable skills and experience within a professional HR team.
- Support to complete the Level 3 HR Support Apprenticeship.
- Hands-on experience in a busy and supportive HR environment.
- The chance to work with a wide range of colleagues across the business.
- Opportunities to contribute ideas and support continuous improvement.
What We Offer:
Enjoy a competitive salary, annual discretionary bonus, and 25 days’ holiday with buy/sell flexibility. Benefits include pension matching, healthcare plans, life assurance, and retailer discounts. We support our team with a flexible benefits scheme, employee assistance, and digital GP service. Participating in volunteering events is encouraged with paid volunteer days available. Referral bonuses are offered for introducing suitable candidates to XPS.
Equal Opportunities Statement:
XPS Group is committed to diversity and equal opportunities. We welcome applications from all candidates, irrespective of sex, race, disability, sexual orientation, religion, or belief. As a Disability Confident employer, we ensure accessible and supportive work settings for all employees.
Eligibility:
Any employment offer made will be conditional upon you satisfying DBS Disclosure checks, Employment or educational references, Satisfactory credit checks and eligibility to work in the UK before an offer can be made. XPS Group is not able to provide sponsorship to employees.
Who Are We:
To find out more please visit: www.xpsgroup.com
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Apprentice Recruitment Coordinator in Reading employer: Xafinity Consulting Ltd
XPS Group is an excellent employer, offering a dynamic work culture that values collaboration and professional growth. Located in the vibrant city of Perth, employees benefit from a hybrid working model, competitive remuneration, and opportunities for continuous development within the pensions administration field. Join us to be part of a supportive team that prioritises employee well-being and fosters strong client relationships.
