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- Tasks: Assist the Buying Team with purchase orders and sample management.
- Company: Join a dynamic fashion company based in Shepherd's Bush.
- Benefits: Enjoy hybrid working, flexible hours, and a vibrant office culture.
- Why this job: Perfect for fashion lovers wanting to kickstart their career in a creative environment.
- Qualifications: Strong organisational skills and a passion for clothing are essential.
- Other info: Full-time role with opportunities for growth and collaboration across teams.
The predicted salary is between 28800 - 43200 £ per year.
Job description Position: Buying Admin Assistant
Reports to: Junior Buyer
Duration: Permanent
Hours: Full time – hybrid
Location: Head Office – Shepherd\’s Bush
Position description:
Working closely with the Buying Team, the Buyer\’s Admin Assistant will be responsible for the set-up of new styles and purchase orders, ensuring clear communication with the wider business and suppliers. They will have responsibility for all sample management, ensuring styles are available for shoots, events and fit sessions.
Close communication will be needed with all areas of the business including Merchandising, Design, Marketing, E-commerce and Customer Services, ensuring clear information is passed on in timely manner. The candidate will need to have excellent organisation skills, highly accurate and good time management with a passion for clothing.
This full-time position is based in Head Office at Shepherds Bush, Monday-Friday 9am-5pm with alternate Fridays working from home (flexed weekly based on business needs).
Key responsibilities:
· Maintaining critical path, communicating with suppliers regularly on email, weekly calls to ensure key deadlines are met and any risks to deliveries are highlighted in advance and shared with wider team to ensure key launches are maintained.
· Support on Monday trade, pulling best and worst products and assisting team with trade prep.
· Provide administrative support to the Junior Buyer and the wider buying team and helping prep for sign off\’s, fit sessions and trade.
· Responsible for setting up items and raising PO\’s accurately, updating all relevant documents and systems.
· Sample management: organising, preparing and tracking samples for LIVE\’s, press, shoots including organising couriers and liaising with other functions to ensure product is sent on time.
· Responsible for all samples- logging proto samples, fit samples and final samples and ensuring all sample rails/rooms are organised.
· Owning approvals process and managing up to Junior buyer to ensure key timelines are met.
· Responsible for sending out courier packages and opening post on a daily basis,
· Carrying out online comparative shopping and trend to develop and maintain knowledge of the current marketplace,
· Prepping for fit sessions, by logging all styles on fit list in a timely manner and keeping fit room clear and tidy.
· Additional ad-hoc tasks including for founder.
Knowledge / Skills:
· The ability to multitask in a fast-paced environment
· A strong team player – working collaboratively, building relationships and communicating confidently to both peers and suppliers.
· Proactive and self-motivated
· Highly organised with excellent time keeping skills
· Exceptional attention to detail
· A passion for clothing
· Excel knowledge
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Buyers Admin Assistant employer: WYSE
Contact Detail:
WYSE Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Buyers Admin Assistant
✨Tip Number 1
Familiarise yourself with the latest trends in the fashion industry. This will not only help you in interviews but also show your passion for clothing, which is a key requirement for the Buyers Admin Assistant role.
✨Tip Number 2
Network with professionals in the buying and merchandising sectors. Attend industry events or join relevant online forums to connect with others who can provide insights or even refer you to opportunities at StudySmarter.
✨Tip Number 3
Brush up on your Excel skills, as this role requires strong knowledge of the software. Consider taking an online course or using tutorials to enhance your proficiency, which will make you stand out during the selection process.
✨Tip Number 4
Prepare to discuss your organisational skills and time management strategies in detail. Think of specific examples from your past experiences that demonstrate how you effectively manage multiple tasks in a fast-paced environment.
We think you need these skills to ace Buyers Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Buying Admin Assistant. Emphasise your organisational skills, attention to detail, and any experience in a fast-paced environment.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for clothing and your understanding of the role. Mention specific examples of how you've successfully managed multiple tasks or communicated effectively with teams in previous positions.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Excel and any other relevant software. Discuss your ability to multitask and work collaboratively, as these are key skills for the position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Buying Admin Assistant role.
How to prepare for a job interview at WYSE
✨Show Your Organisational Skills
As a Buying Admin Assistant, you'll need to demonstrate your ability to stay organised. Bring examples of how you've managed multiple tasks or projects in the past, and be ready to discuss your methods for prioritising work.
✨Communicate Clearly
Effective communication is key in this role. Prepare to showcase your communication skills by discussing how you've successfully collaborated with teams or suppliers in previous positions. Highlight any experience you have with managing expectations and keeping everyone informed.
✨Demonstrate Your Passion for Clothing
This position requires a genuine interest in fashion. Be prepared to talk about your favourite brands, trends, or styles, and how they influence your work. Showing enthusiasm for the industry can set you apart from other candidates.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle challenges. Think of specific scenarios where you've had to manage tight deadlines or resolve conflicts, and be ready to explain your thought process and outcomes.
