At a Glance
- Tasks: Support the Buying team with admin tasks, ensuring smooth product delivery.
- Company: Join a dynamic fashion retail company passionate about style and innovation.
- Benefits: Gain valuable experience in fashion, with opportunities for growth and development.
- Other info: Fast-paced environment with a focus on collaboration and learning.
- Why this job: Be part of a creative team and make an impact in the fashion industry.
- Qualifications: Strong organisational skills and a passion for fashion are essential.
The predicted salary is between 25000 - 30000 £ per year.
Role
The Buyer's Admin supports the Buying team with the day-to-day administration of the buying process, ensuring products progress smoothly from development through to delivery.
The role is responsible for maintaining accurate systems, managing purchase orders and samples, monitoring critical paths, and communicating effectively with suppliers and internal departments to ensure deadlines are met.
Success in this role requires excellent organisation, accuracy, commercial awareness, and a passion for fashion.
Key Responsibilities
- Buying Administration
- Provide day-to-day administrative support to the Assistant Buyer and wider Buying team.
- Raise purchase orders (POs) accurately and promptly.
- Maintain PO trackers and all internal systems with accurate and up-to-date information.
- Track purchase orders to ensure timely delivery and support stock flow.
- Manage and update relevant buying documents and reports.
- Critical Path Management
- Maintain and monitor the Critical Path (CP) for all product areas.
- Communicate regularly with suppliers to ensure key deadlines are achieved.
- Identify and escalate potential delivery risks to the wider Buying team.
- Participate in regular Critical Path calls to build strong supplier relationships.
- Sample Management
- Organise, prepare and track samples for: Live shopping events, press requests, E-commerce and marketing shoots.
- Arrange couriers for incoming and outgoing samples.
- Ensure samples are available when required and returned promptly.
- Product Development Support
- Own the approvals process, following up with the Assistant Buyer to ensure approvals are completed within deadlines.
- Prepare fit lists ahead of fit sessions.
- Maintain an organised fit room.
- Assist with product sign-offs and picture packs.
- Trading & Commercial Support
- Support Monday trade meetings by preparing reports on best and worst-performing products.
- Assist in trade preparation and performance analysis.
- Carry out online comparative shopping and competitor research to maintain awareness of market trends.
- Prepare documents and picture packs for monthly assortment reviews and product sign-offs.
- Communication & Collaboration
- Work closely with Design, Marketing, E-commerce and Customer Services to ensure clear and accurate communication.
- Build positive working relationships with suppliers and internal stakeholders.
- Share updates regarding delivery timelines, risks and approvals.
- General Administration
- Open and distribute incoming post daily.
- Complete additional administrative and ad hoc tasks as required.
Knowledge, Skills & Experience
Essential Skills
- Excellent organisational and time management skills.
- Strong administrative ability with exceptional attention to detail.
- Ability to prioritise multiple tasks in a fast-paced environment.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to build relationships internally and externally.
- Ability to work independently and use initiative.
- Strong team player who collaborates effectively across departments.
- Commercial awareness and interest in fashion retail.
- Good PC skills, including Microsoft Excel.
- Passion for clothing and fashion.
- Personal Attributes
- Highly organised and proactive.
- Accurate and methodical in approach.
- Reliable with excellent timekeeping.
- Flexible and willing to support the wider team.
- Positive attitude with a willingness to learn.
- Comfortable working under pressure and meeting deadlines.
- Enthusiastic about fashion trends, products and the customer.
Buyer's Admin Assistant- Softs, Wovens & Jersey in Slough employer: WYSE London
As a Buyer's Admin Assistant in our vibrant fashion-focused environment, you will thrive in a supportive and dynamic team that values creativity and precision. We offer a collaborative work culture where your organisational skills will shine, alongside opportunities for professional growth within the fashion industry. Located in a bustling area, our company provides unique advantages such as access to industry events and a network of passionate professionals, making it an excellent place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Buyer's Admin Assistant- Softs, Wovens & Jersey in Slough
✨Get Your Retail Game On
Start by getting to know the local retail scene. Make a list of stores that align with your vibe and visit them. You'll be surprised at how many job openings come from chatting with staff or managers in-store. Plus, showing that you have a genuine interest in their brand can make you stand out when applying for that full-time role!
✨Join Retail Networks and Forums
Tap into retail-specific communities and forums, whether online or in-person. Platforms like Retail Week or local retail meetups can provide invaluable insights and connections. You never know who might drop a tip about an upcoming job at companies like WYSE London, so don’t miss out on building those relationships!
✨Be Ready for Busy Season Opportunities
Keep your eyes peeled for seasonal hiring windows, especially in the run-up to major shopping periods. Retailers often look for full-time staff to carry through busy times and may even keep you on after the season. Stay proactive by regularly checking in with your favourite retailers about their hiring plans.
✨Show Off Your Customer Service Skills
Retail’s all about customer interactions, so make sure you showcase any relevant experience in your conversations and interviews. Share specific examples of your customer service skills and how they’ve led to positive outcomes. This is your moment to shine when applying to roles at places like WYSE London!
We think you need these skills to ace Buyer's Admin Assistant- Softs, Wovens & Jersey in Slough
Some tips for your application 🫡
Show Off Your Customer Service Skills:In retail, customer service is key! Make sure your CV highlights any experience where you've dealt with customers, whether it’s resolving issues or enhancing the shopping experience. Use concrete examples to demonstrate your problem-solving skills and ability to handle difficult situations with ease.
Tailor Your CV for Retail:When applying for a full-time role like this one at WYSE London, customise your CV to reflect retail-specific buzzwords. Include any relevant skills such as inventory management or visual merchandising, and if you have experience with POS systems, shout about it! This will show you’re serious about joining the retail team.
Craft a Genuine Cover Letter:Don’t just repeat your CV in your cover letter! Use it as a chance to explain why you're excited about the opportunity at WYSE London and how your values align with their brand. Mention specific aspects of the company that resonate with you and let your enthusiasm shine through!
Highlight Your Adaptability:In retail, things can get busy and unpredictable, so demonstrate how adaptable and flexible you are. Share examples of times you've had to adjust your approach on the fly or take on new responsibilities. This will show WYSE London that you’re ready to jump in and contribute right away!
How to prepare for a job interview at WYSE London
✨Show Off Your Customer Service Skills
Retail is all about providing an exceptional customer experience, so be ready to discuss your past customer service stories. We should have examples on hand of how we've handled difficult situations or gone above and beyond to meet a customer's needs. These anecdotes will bring your application to life!
✨Familiarity with Point of Sale Systems
Many retail roles require us to work with Point of Sale (POS) systems, so it's a good idea to brush up on any relevant software you’ve used before. If you’re familiar with systems like Shopify or Square, don’t forget to mention this during the interview. Highlighting technical proficiency can set us apart from other candidates!
✨Understand Product Knowledge
Be prepared to discuss the products that the store sells and how we can contribute to their sales. Showing enthusiasm for the products and a willingness to learn can impress interviewers. We should research popular items or trends in the industry before the interview, so we can speak confidently about them.
✨Be Ready for Role-Playing Scenarios
Many retail interviews include role-playing scenarios where we might have to deal with a difficult customer or upsell a product. Practising these scenarios with a friend or family member can help us feel more comfortable. The key here is to showcase our problem-solving skills and ability to remain calm under pressure!
