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Job overview
The Job holder will provide an efficient and effective payroll service for Wye Valley NHS Trust. They will work as part of a team which strives for continuous improvement and efficiency, ensuring an accurate payroll is produced according to defined deadlines.
The Job holder will require detailed knowledge and interpretation adhering to current NHS terms and conditions, Trust’s local policies, Statutory regulations and NHS directives affecting pay.
They will complete complex calculations, resolve enquiries and provide information and
advice when required. Maintaining accurate employee records by updating the National Payroll system (currently ESR – Electronic Staff Record system) is essential.
They will be an effective member of the team and co-operate to achieve goals and objectives, ensuring regular training is undertaken
Main duties of the job
Manage the provision of effective, professional and timely Payroll services within own area of complete responsibility, ensuring that the payroll is processed in accordance with required legal requirements and deadlines.
· Use discretion, independent judgement and experience to plan, prioritise and manage own workload.
· Support the delivery of high quality, customer focused and measurable service to all internal staff, liaising as appropriate with all levels of staff/managers within the Trust. (ranging from Band 2 – Very Senior Managers)
· Advise staff and managers at all levels on complex pay related matters such as how maternity leave, shared parental leave/adoption leave, promotions, changes in hours, grade etc affect pay. This may be verbal or written advise, include sensitive information and require explanation. In some cases, this could be contentious and highly confidential.
· Routinely analyse, interpret and resolve complex queries in relation to payroll activities by problem solving, decision making and using own initiative and ensuring effective communication to all key stakeholders.
· Knowledge and understanding of legislation and Trust Policies e.g. to facilitate the calculation and application of PAYE, NI, Pension, SSP, SMP, Occupational Parental Leave and sickness.
· Knowledge and understanding of the NHS Pension schemes.
Working for our organisation
About us
Wye Valley NHS Trust is a member of an NHS Foundation Group with South Warwickshire University NHS FT , George Eliot Hospital NHS Trust and Worcestershire Acute NHS Hospitals Trust .
Located on the border with Wales in the shadow of the Black Mountains, we provide acute and community services across Herefordshire and into parts of Powys and run Hereford County Hospital and the community hospitals in Bromyard, Leominster and Ross-on-Wye.
We are a progressive and forward looking trust with ambitious plans to improve quality and integrate patient pathways through close collaborative working with our partners to deliver the quality of care wed want for our family and friends.
More than 3,000 people work for the Trust they tell us its a great place to work, blending the busyness of a DGH with the benefits of working in a beautiful rural and unspoilt county like Herefordshire.
We can offer a great work-life balance and have a fine tradition of working with staff to help them achieve their full potential.
Russell Hardy, Trust Chairman: “ The strength of the Trust is its amazing staff; a great place to work, a great place to develop your career and a great place to reach your potential. ”
Our values -Care, Accountability, Respect and Excellence - are at the heart of all we do. We believe in providing the right care in the right place at the right time.
Detailed job description and main responsibilities
Please see attached Job Description and Person Specification for further information regarding the Payroll Officer Role.
Person specification
Education and Qualifications
- 5 GCSE's or equivalent to include English and Mathematics Grace 4 /C or above
- Level 3 Payroll Qualification or equivalent knowledge or experience
- Has detailed ESR knowledge and NHS Payroll knowledge
Skills, Knowledge and Abilities
- Well-developed Payroll Knowledge and skills to include detailed knowledge of NHS Terms and Conditions specifically relating to any pay related aspect.
- Ability to carry out work with the required attention to detail, excellent interpersonal and communication skills, with the ability to work closely and effectively with staff at all levels in / outside of the Organisation
- Basic understanding of relevant employment legislation, the Data Protection Act, Information Governance issues and the principles of Equality and Diversity
- ESR (Oracle) – Knowledge of latest payroll legislation and guidance
Experience
- Experience of working in the NHS Payroll environment
- Knowledge of NHS Conditions of Pay/Pensions Regulations
- NHS Working Practices
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Payroll Officer (INTERNAL) in Hereford employer: Wye Valley
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