Main area Medical Grade Band 3 Contract Fixed term: 6 months (Secondment will be considered.) Hours
- Part time
- Flexible working
33 hours per week Job ref 229-MED-8305667
Site Wye Valley NHS Town Hereford Salary £25,760 - £27,476 Per Annum, Pro Rata Salary period Yearly Closing 12/10/2026 23:59
Job overview
The purpose of this job is to provide secretarial support to the Cardiology admin team.
This job description is not intended to be an exhaustive list of duties, but merely to highlight the current main responsibilities of the post. The Trust reserves the right to change terms from time to time. Along with your main duties; you will also be expected to carry out any other duties that are reasonably asked of you. It may be reviewed from time to time in agreement with the post holder and line manager of the Service Unit. The post holder will be required to comply with all policies and procedures issued by and on behalf of Wye Valley NHS Trust.
Main duties of the job
- Audio typing and reviewing patient letters and reports from digital dictation
- Forwarding letters/reports by either: - post, fax, telephone or e‑mail as required
- Answering departmental phone calls in a courteous and professional manner.
- To liaise with patients and provide non clinical advice such as dates and times of clinic appointments.
- To be able to assess nature of enquiry and deal with appropriately, asking advice from the Band 4 Medical Secretaries if necessary.
- Open, prioritise and date stamp mail daily.
- To take responsibility for ensuring referrals are date stamped on day of arrival.
- Maintain a full and comprehensive knowledge of medical and drug terminology, theoretical knowledge of procedures carried out within the department.
- To use own initiative and manage own work load under the guidance of the Band 4 Medical Secretary.
- Ensure all patient notes retained in the office or sent out of the office are traced on Patient Administration System (PAS).
- Download from pathology APEX system patient’s results on request from consultant.
For further information please see job description
Working for our organisation
Wye Valley NHS Trust is a member of an NHS Foundation Group with South Warwickshire University NHS FT , George Eliot Hospital NHS Trust and Worcestershire Acute NHS Hospitals Trust .
Located on the border with Wales in the shadow of the Black Mountains, we provide acute and community services across Herefordshire and into parts of Powys and run Hereford County Hospital and the community hospitals in Bromyard, Leominster and Ross-on-Wye.
We are a progressive and forward looking trust with ambitious plans to improve quality and integrate patient pathways through close collaborative working with our partners to deliver the quality of care wed want for our family and friends.
More than 3,000 people work for the Trust they tell us its a great place to work, blending the busyness of a DGH with the benefits of working in a beautiful rural and unspoilt county like Herefordshire.
We can offer a great work-life balance and have a fine tradition of working with staff to help them achieve their full potential.
Russell Hardy, Trust Chairman: “ The strength of the Trust is its amazing staff; a great place to work, a great place to develop your career and a great place to reach your potential. ”
Our values -Care, Accountability, Respect and Excellence - are at the heart of all we do. We believe in providing the right care in the right place at the right time.
Detailed job description and main responsibilities
For more information about the role and responsibilities please see the attached job description and person specification
Person specification
Education & Qualifications
- English GCSE or equivalent
- RSA III Typing/Word processing
Skills, Knowledge & Abilities
- To be able to write and communicate clear concise messages involving medical terminology
- Ability to effectively communicate with all levels of personnel including medical professional, outside agencies and patients both verbally and in writing.
- To comprehend instructions containing medical terminology
- Provide and receive routine information requiring tact/provision of sensitive information upholding patient confidentiality
- An understanding of a range of work/office procedures
- Knowledge of patient management system
Experience
- Previous secretarial experience or equivalent experience
- Previous medical secretarial experience
Employer certification / accreditation badges
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Name Shelley Barber Job title Specialty Administration Manager Email address shelley.barber@wvt.nhs.uk Telephone number 01432 355444 Additional information Input extension 1862 when calling the trust.
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Cardiology Assistant Medical Secretary in Hereford employer: Wye Valley
Wye Valley NHS Trust is an exceptional employer, offering a supportive work culture that prioritises employee development and training. Located in the picturesque town of Leominster, the Trust fosters a collaborative environment where Therapy Support Workers can thrive while making a meaningful impact on patient rehabilitation outcomes. With a commitment to professional growth and a focus on multidisciplinary teamwork, this role provides a rewarding opportunity for those passionate about healthcare.
