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- Tasks: Manage invoicing processes and financial reporting with accuracy and timeliness.
- Company: Join a reputable legal firm known for its friendly and professional environment.
- Benefits: Enjoy a competitive salary, free coffee, and on-site parking in a vibrant office.
- Why this job: Be part of a supportive team where you can grow and make an impact.
- Qualifications: Previous office experience, strong attention to detail, and excellent organisational skills required.
- Other info: This is a full-time role based in East Grinstead, starting late July/early August 2025.
The predicted salary is between 21000 - 29000 £ per year.
We are pleased to be partnered with our highly reputable, professional, friendly and established legal based client as they seek to recruit an Invoicing Administrator to join their team within their offices in the centre of East Grinstead. This is an excellent opportunity to join a friendly team within a very reputable firm.
Invoicing and Reporting Administrator
Full time permanent role – Mon-Thu (Apply online only) and Fri (Apply online only) – office based role.
Office based in East Grinstead with parking available on site for staff – also close to the station area
Salary 25000 per annum. Excellent all round company benefits, along with free coffee
This is a great opportunity to join a busy team within a friendly and very successful organisation who offer a very welcoming environment in which to work and progress.
My client is seeking a start date of late July / early August 2025.
The role
The Invoicing and Reporting Administrator is responsible for managing and overseeing all invoicing processes and financial reporting within the company. The role ensures accuracy, timeliness, and compliance in billing procedures and the generation of financial and operational reports. The role serves as a key link between the finance team, sales and client HR/service teams and contributes to the smooth running of the day-to-day activities in the department.
The role – duties and responsibilities
Prepare and issue invoices accurately and on time
Verify billing data, purchase orders, contracts and client records
Ensure compliance with client agreements and internal policies
Resolve any billing discrepancies or disputes with internal teams and clients
Issue relevant reports and credit notes/refunds with accuracy and timeliness
Address invoice-related queries from clients via email and phone
Submit invoices
Handle invoices via the invoicing portals
Utilise accounting and invoicing systems and platforms for invoice generation and tracking
Ensure data integrity across systems (CMS, platforms, accounting software, databases etc.)
Maintain and update customer billing profiles and reporting templates
Experience, competencies and knowledge required:
Previous experience in an office based role
Excellent interpersonal & organisational skills
Great attention to detail and numeracy skills
For more information regarding this new and exciting Invoicing and Reporting Administrator opportunity, please apply now! Short-listing will take place soon – don\’t miss out!
Wild Recruitment Ltd T/A First Recruitment Services is acting as an Employment Agency in relation to this vacancy.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person\’s gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job
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Invoicing Administrator employer: www.topfinancialjobs.co.uk - Jobboard
Contact Detail:
www.topfinancialjobs.co.uk - Jobboard Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Invoicing Administrator
✨Tip Number 1
Familiarise yourself with common invoicing software and accounting systems. Being able to demonstrate your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Brush up on your communication skills, especially for handling invoice-related queries. Practice articulating how you would resolve discrepancies or disputes, as this is a key part of the role.
✨Tip Number 3
Research the company’s values and culture. Understanding their approach to client relations and teamwork will help you align your responses during the interview, showcasing that you’re a good fit for their environment.
✨Tip Number 4
Prepare examples from your past experience that highlight your attention to detail and organisational skills. Be ready to discuss specific situations where you successfully managed invoicing processes or resolved billing issues.
We think you need these skills to ace Invoicing Administrator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and requirements of the Invoicing Administrator position. Tailor your application to highlight relevant experience and skills that match these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your previous office-based experience, particularly in invoicing or financial roles. Use bullet points for clarity and include specific achievements that demonstrate your attention to detail and organisational skills.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention why you are a good fit for the team and how your skills align with the duties outlined in the job description. Be sure to address any specific qualifications they are looking for.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for the Invoicing Administrator role.
How to prepare for a job interview at www.topfinancialjobs.co.uk - Jobboard
✨Know Your Invoicing Processes
Familiarise yourself with common invoicing procedures and financial reporting practices. Be prepared to discuss your previous experience in managing invoices and how you ensured accuracy and compliance.
✨Demonstrate Attention to Detail
Since the role requires great attention to detail, be ready to provide examples of how you've successfully managed data integrity in past roles. Highlight any specific tools or systems you've used to maintain accuracy.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills, especially regarding billing discrepancies or disputes. Think of scenarios where you resolved issues effectively and be ready to share those experiences.
✨Showcase Your Interpersonal Skills
As the role involves communication with clients and internal teams, prepare to discuss how you build relationships and handle queries. Share examples of how you've successfully collaborated with others in a professional setting.
