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- Tasks: Support the Executive Director with diary management, travel arrangements, and meeting logistics.
- Company: Join a prestigious museum dedicated to preserving and showcasing history.
- Benefits: Enjoy flexible part-time hours and the chance to work in a vibrant cultural environment.
- Why this job: Be part of a dynamic team, enhance your organisational skills, and make impactful connections.
- Qualifications: Strong communication skills and a proactive attitude are essential; experience in administration is a plus.
- Other info: Opportunity for personal growth and exposure to high-profile events in the museum sector.
The predicted salary is between 28800 - 43200 £ per year.
A part time option for 4 days a week can also be considered.
You will work closely with the Executive Director to provide executive diary and administrative support as required. You will work efficiently, both independently and as part of a team, managing time effectively and adhering to deadlines set and proactively resolving issues in conjunction with the Executive Director.
You will provide personal assistance in the form of diary management and organising travel arrangements, processing expense claims and other internal procedures, dealing with incoming and outgoing correspondence, and filing (paper and digital) for Executive Directors. You will diarise regular internal, external and departmental meetings and be responsible for the organisation of diary commitments for the Executive Director.
You will provide practical, logistical and in-person support for meetings for the Executive Director. You will liaise and coordinate with multiple internal teams to arrange room bookings, AV, catering, tours and presentations. You will act as a key point of contact for the Executive Director\’s external visitors.
You will prepare briefs, speaking notes and presentations on behalf of the Executive Director and process documents for signature where required, liaising with multiple teams to compile the necessary content.
When required, you will organise and arrange international travel for the Executive Director including scheduling itineraries, booking travel, processing visas, and liaising with international stakeholders to arrange museum visits and alike.
We\’re looking for someone who thrives in a fast-paced environment and brings a proactive, detail-oriented approach to their work, with excellent written and verbal communication skills. If this sounds like you, we\’d love to hear from you.
For a full list of duties and the person specification (which your application will be marked against) please view the Job Description on the IWM Jobs website.
National Museum Directors\’ Council, Tate Britain, Millbank, London SW1P 4RG.
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Executive Officer employer: www.nationalmuseums.org.uk - Jobboard
Contact Detail:
www.nationalmuseums.org.uk - Jobboard Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Officer
✨Tip Number 1
Familiarise yourself with the Executive Director's work style and preferences. Understanding how they manage their diary and communications can help you tailor your approach when discussing your potential role.
✨Tip Number 2
Network with current or former employees in similar roles. They can provide insights into the day-to-day responsibilities and expectations, which can be invaluable during your discussions with us.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock diary management plan for the Executive Director. This will showcase your proactive approach and ability to handle multiple tasks efficiently.
✨Tip Number 4
Research the organisation's recent projects and initiatives. Being knowledgeable about our work will allow you to engage in meaningful conversations and show your genuine interest in contributing to our mission.
We think you need these skills to ace Executive Officer
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and skills required for the Executive Officer position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant experience, particularly in diary management, administrative support, and communication skills. Use bullet points for clarity and focus on achievements that demonstrate your ability to thrive in a fast-paced environment.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the organisation. Provide specific examples of how you have successfully managed similar tasks in the past, such as organising travel or coordinating meetings, to showcase your proactive and detail-oriented approach.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Executive Officer role.
How to prepare for a job interview at www.nationalmuseums.org.uk - Jobboard
✨Showcase Your Organisational Skills
As an Executive Officer, you'll need to manage multiple tasks efficiently. Be prepared to discuss specific examples of how you've successfully organised schedules, managed diaries, or coordinated events in the past.
✨Demonstrate Proactive Problem-Solving
The role requires a proactive approach to resolving issues. Think of instances where you've anticipated problems and taken steps to address them before they escalated. Share these experiences during your interview.
✨Highlight Your Communication Abilities
Excellent written and verbal communication skills are crucial for this position. Prepare to discuss how you've effectively communicated with various stakeholders, whether through emails, presentations, or face-to-face meetings.
✨Familiarise Yourself with the Organisation
Research the organisation and its mission. Understanding their values and recent projects will help you tailor your responses and show genuine interest in the role, making you a more appealing candidate.
