Senior Legal Secretary in London

A top international law firm is seeking an experienced Senior Legal Secretary to join its London Secretarial Services team. You will provide high quality secretarial and administrative support to partners, counsel, associates and trainee solicitors, working closely with fellow secretaries and business support professionals.

Key responsibilities of the Senior Legal Secretary:

• Actively manage fee-earners’ diaries, using good judgement on priorities and urgency and resolving conflicting appointments.
• Manage the billing process with the Finance team.
• Input timesheets onto Intapp Time when required by the fee-earner.
• Manage the opening of new clients and matters, including conflict checks and drafting or amending engagement letters.
• Proactively manage fee-earners’ inboxes and your own, ensuring client and matter emails are dealt with and filed in iManage on a timely basis.
• Keep all client files, electronic and hard copy, complete and up to date using iManage.
• Manage fee-earners’ contacts and keep InterAction up to date.
• Arrange complex travel and prepare itineraries.
• Complete and submit expense forms using the correct client or office charge code.
• Amend, format and proofread documents, spreadsheets and presentations to a consistently high standard.
• Coordinate the online closing binder process for the team.
• Prepare weekly business development submissions for the internal European BD Weekly Update report.
• Handle typing, photocopying, binding, scanning and filing, plus incoming and outgoing mail.
• Answer calls promptly and professionally, including full message taking, follow up and regular voicemail checks when fee-earners are absent.
• Build and maintain strong professional relationships with fee-earners, clients and client counterparts.
• Anticipate the needs of internal and external clients, delivering the highest quality of service at all times.

What we are looking for in our Senior Legal Secretary:

• At least five years’ experience supporting at partner level or equivalent in a corporate, legal or banking environment.
• Proficiency in Word, Excel, PowerPoint and Outlook.
• Strong writing and communication skills.
• A critical eye for detail and consistency.
• Well organised, with the ability to multi-task, prioritise and use initiative.
• A positive, professional attitude and the ability to stay calm under pressure.
• Highly motivated and confident, and a role model who leads by example.
• A collaborative, approachable team player who willingly shares knowledge and supports colleagues.
• Flexibility to meet client needs.
• A professional demeanour and style appropriate for an international law firm.

About the firm:

This is a global law firm with a close-knit London office, where the stature and resources of a major international practice combine with the pace and personable culture of a specialist firm. Everybody knows everyone, and every Senior Legal Secretary hire is an important investment in the team.