Practice Assistant – Residential and Secured Lending

A top-tier City law firm is seeking a Practice Assistant to join its Residential and Secured Lending team. This is an excellent opportunity for a junior to mid-level Practice Assistant looking to take the next step in their career, working within one of the largest and most experienced residential property teams in the sector, recognised as top-tier in the Legal 500 and Chambers High Net Worth guides.

Key Responsibilities of the Practice Assistant

• Organisational Support
  • Proactive diary management and awareness of Fee Earners’ workloads, planning ahead with minimal supervision
  • Processing relevant applications, forms and searches with minimal supervision
  • Maintaining a strong working knowledge of departmental systems and processes
• Client Relationship and Business Development
  • Providing excellent service to internal and external clients in a timely, professional manner
  • Acting as first point of contact for Fee Earners
  • Assisting with the delivery of marketing communications and recording business development meetings via the CRM system
  • Upholding client confidentiality at all times
• Document Production
  • Producing high-quality typed work in accordance with house style, at speed and with accuracy
  • Making effective use of the Document Management System
  • Creating new documents from firm templates using CRM contact data where appropriate
  • Proof-reading all documents for spelling, grammar and sense
• File Management
  • Maintaining regular file management with Fee Earners, ensuring files are kept up to date, closed and archived as appropriate
  • Keeping accurate records of files sent to off-site storage
• Financial Risk Management
  • Preparing bills as required by Fee Earners
  • Preparing AML documentation and obtaining relevant client documentation in a timely manner
  • Carrying out conflict searches and correctly identifying work type

What We’re Looking For

• Previous secretarial experience within a law firm is essential
• Experience within Residential and Secured Lending would be helpful, though not essential
• Strong IT skills across the Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Excellent timekeeping, organisation and the ability to prioritise effectively
• A positive, flexible and team-oriented approach, willing to support colleagues during busy periods
• GCSE (or equivalent) grade C/level 4 in Mathematics and English essential

Additional Information

This role offers a genuine opportunity for a Practice Assistant to progress within a supportive, collaborative and highly regarded team. The firm operates an agile working framework, with a minimum expectation of 40% of working hours spent in the office. Please note that all successful candidates will be required to undergo a pre-employment screening, including a criminal history background and credit check.