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- Tasks: Join our Operations team as a Senior Secretary, managing admin tasks and supporting senior management.
- Company: Be part of University Hospitals of Derby and Burton NHS Foundation Trust, dedicated to exceptional community care.
- Benefits: Enjoy professional development, employee assistance programmes, gym discounts, and flexible working options.
- Why this job: Make a real difference in healthcare while working in a supportive and inclusive environment.
- Qualifications: GCSE in English, RSA III/OCR qualification, and previous admin experience required.
- Other info: Apply early as we may close applications if we receive a high volume.
The predicted salary is between 22600 - 29000 £ per year.
As a trusted organisation at the heart of our communities, we recognize the important role we can play in supporting the public, patients, our own people, and local partners in achieving the best health for the local population by providing Exceptional Care Together. Our fundamental Values of Compassion, Openness, and Excellence underpin how we intend to work as a Trust. University Hospitals of Derby and Burton NHS Foundation Trust is committed to promoting inclusion, equality, diversity, and human rights in employment and service delivery. We actively encourage applications from members of our Black, Asian, and Minority Ethnic communities. Armed Forces and Disability Confident guaranteed interview scheme available. If you require support/adjustments with your application, please contact the recruitment team on 01332 788466. Join us and help make a real difference to our Trust.
Job Overview
An opportunity has arisen for a Senior Secretary to join our Operations team at Royal Derby Hospital. The post holder will be responsible for the day-to-day administrative organization of the team to ensure a smooth and efficient delivery of services.
Main Duties of the Job:
- Complete on-call rotas and set up bed meetings.
- Support senior management with admin tasks.
- Organize, attend, and minute meetings both internally and externally.
- Manage email and telephone inquiries.
- Maintain and order office supplies and equipment.
- Handle highly confidential and sensitive information with discretion.
Requirements:
- GCSE or equivalent in English and ability to demonstrate excellent verbal/written skills.
- RSA III/OCR qualification or equivalent knowledge and skills.
- Previous experience in an administrative role.
- Experience of working in a supervisory capacity.
- Further training in specific IT systems.
Communication and Relationship Skills:
- Previous experience of team working.
Planning and Organisational Skills:
- Evidence of working on own initiative and ability to prioritize workload.
- Evidence of working under pressure and meeting deadlines.
Working for Our Organisation:
In return, we will offer development opportunities, both professional and leadership development. Ongoing support from recruitment to when you join our team and beyond. Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes.
CLOSING DATE OF APPLICATIONS: 25 March 2025
DATE OF INTERVIEW: 8 April 2025
IMPORTANT INFORMATION: If we receive a high number of applications for this position, we reserve the right to withdraw the post before the closing date. It is advisable to apply as early as possible to avoid disappointment. Most of our posts are subject to a DBS check; however, having a criminal record will not necessarily bar you from obtaining a position. For our roles, we are open to discussing flexible working options.
Contact Information:
- Name: Laura Scargall
- Job title: Deputy General Manager
- Telephone number: 01332 340131
For further inquiries, please contact Samantha Jeffrey or Orna McHale on the patient flow phone 07799337721.
Operations - Senior Secretary employer: www.healthjobsuk.com - jobboard
Contact Detail:
www.healthjobsuk.com - jobboard Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations - Senior Secretary
✨Tip Number 1
Familiarise yourself with the NHS values and the specific mission of University Hospitals of Derby and Burton. During your interview, demonstrate how your personal values align with their commitment to compassion, openness, and excellence.
✨Tip Number 2
Highlight your experience in managing administrative tasks and working under pressure. Prepare examples from your previous roles that showcase your ability to prioritise workload and meet tight deadlines, as these are crucial for the Senior Secretary position.
✨Tip Number 3
Network with current or former employees of the Trust if possible. They can provide insights into the organisational culture and expectations, which can help you tailor your approach during the interview.
✨Tip Number 4
Be prepared to discuss your experience with IT systems relevant to the role. Research common software used in NHS administrative roles and be ready to explain how you've effectively utilised similar tools in your past positions.
We think you need these skills to ace Operations - Senior Secretary
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Senior Secretary position. Tailor your application to highlight relevant experience and skills that align with the role.
Highlight Relevant Experience: In your CV and cover letter, emphasise your previous administrative roles, particularly any supervisory experience. Mention specific tasks you've handled that relate to the duties listed in the job description, such as managing communications or organising meetings.
Showcase Communication Skills: Since excellent verbal and written communication skills are essential for this role, provide examples in your application that demonstrate your ability to communicate effectively. This could include experiences where you successfully managed inquiries or facilitated meetings.
Proofread Your Application: Before submitting your application, carefully proofread all documents to ensure there are no spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for a Senior Secretary role.
How to prepare for a job interview at www.healthjobsuk.com - jobboard
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of a Senior Secretary. Be prepared to discuss how your previous experience aligns with these duties, especially in managing administrative tasks and handling confidential information.
✨Demonstrate Communication Skills
Since the role requires excellent verbal and written communication skills, be ready to showcase examples from your past experiences where you effectively communicated with team members or managed inquiries. Practising clear and concise responses can help you shine during the interview.
✨Showcase Organisational Abilities
The position demands strong planning and organisational skills. Prepare to discuss specific instances where you successfully prioritised tasks under pressure or managed multiple responsibilities simultaneously. This will demonstrate your ability to thrive in a busy environment.
✨Emphasise Teamwork and Inclusion
As the Trust values compassion, openness, and excellence, be ready to talk about your experiences working in teams and how you contribute to an inclusive workplace. Highlight any relevant experiences that align with the Trust's commitment to diversity and equality.
