At a Glance
- Tasks: Provide essential admin support to medical teams, ensuring top-notch patient care.
- Company: Join the NHS at Mersey and West Lancashire Teaching Hospitals Trust.
- Benefits: Competitive salary, part-time hours, and a supportive work environment.
- Other info: Embrace a diverse workplace that values your unique experiences.
- Why this job: Make a real difference in healthcare while developing your skills.
- Qualifications: Strong organisational and audio typing skills required.
The predicted salary is between 31157 - 31157 £ per year.
Main area: Administration Grade NHS AfC Band 4. Contract Fixed term 12 months (Maternity Cover until 31/03/2027). Hours Part time - 22.5 hours per week. Location: Whiston Hospital, Prescot. Salary £28,392-£31,157 per annum pro rata.
Job Overview: Personal Medical Secretary (Band 4) – Clinical Support Services Division – Based at Whiston Hospital. Provide comprehensive administrative support to Consultants and clinical teams in a fast‐paced specialty, ensuring high‐quality patient care.
- Positions:
- Paediatrics – 22.5hrs per week, Monday‐Friday 10am‐2:30pm (contract ends 31/03/27)
- General Surgery – 18hrs per week, Tuesday 9am‐4pm, Wednesday 9am‐4pm, Thursday 9am‐2pm (contract ends 15/09/27)
- Trauma and Orthopaedics – 22.5hrs per week, Monday 9am‐5pm, Tuesday 9am‐5pm, Friday 9am‐5pm (contract ends 30/06/27)
Responsibilities:
- Provide comprehensive secretarial support to Consultants and the wider team.
- Manage diaries, appointments, clinical correspondence and audio typing.
- Support meetings, prepare documents and take minutes.
- Liaise with patients, clinicians and departments professionally and efficiently.
- Ensure timely handling of referrals, investigations and patient queries.
- Keep diaries up to date, arrange appointments, travel and accommodation.
- Operate an effective bring forward system and filing system.
- Type dictation from audio transcription of clinical correspondence and documentation, ensuring standard operating procedures are followed.
- Type discharge summaries where appropriate.
- Check clinical letters for appropriate follow‐up arrangements; rectify if necessary.
- Inform consultants of annual/study leave and amend clinic/theatre lists accordingly.
About You:
- Highly organised with strong audio typing and administrative skills.
- Able to work independently in a busy environment.
- Confident communicating with patients and clinical staff.
- Accurate, detail‐focused and discreet.
- Motivated, adaptable and committed to delivering excellent support.
Qualifications:
- GSCE Standard or Higher
- RSA 3 – Typing / Word Processing
- RSA 3 – Medical Audio Typing
- Medical Terminology
- Shorthand / Speed Writing
- Secretarial Diploma
- ECDL
- CLAIT award
Experience:
- Minute taking
- Microsoft Office Experience
- Ability to work as part of a team
- Previous Medical Secretary experience
- Medical Audio Typing
- 2 years' experience in a similar role or equivalent knowledge
Skills:
- Excellent organisational skills
- Ability to communicate professionally at all levels
- Excellent Word Processing and keyboard skills
- Ability to organise workload effectively and prioritise
- Use of all Microsoft Office software, Word, Excel, Access, Powerpoint
- Ability to use initiative to solve problems
- Knowledge of Trust computer systems
Personal Specification – Other:
- Highly developed interpersonal skills
- Ability to use own initiative and work independently
- Capability to adapt to most situations
- Reliable and conscientious
- Ability to maintain control of stressful situations
- Able to work the hours and undertake duties required
- Ability to travel across hospital sites when required
- Possess a friendly and approachable personality
- Comply with Trust policies and procedures at all times
- Ability and willingness to undergo further training for the post
- Maintain confidentiality at all times
Equality, Diversity and Inclusion: We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspectives and experiences you bring. Applications are welcome irrespective of race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and from under‐represented groups. We are a Disability Confident Leader and offer a guaranteed interview to all disabled applicants who meet the minimum criteria for the job. We are also a Guaranteed Interview Scheme provider for armed forces veterans who meet the minimum criteria.
Personal Medical Secretary in Huyton employer: www.healthjobsuk.com - jobboard
Mersey and West Lancashire Teaching Hospitals NHS Trust is an exceptional employer, offering a supportive work culture that prioritises employee well-being and professional development. Located at Whiston Hospital, the Trust provides a dynamic environment where Personal Medical Secretaries can thrive, with opportunities for growth and training in a diverse and inclusive setting. With a commitment to high-quality patient care and a focus on teamwork, this role not only offers competitive pay but also the chance to make a meaningful impact in the community.
Contact Details:
www.healthjobsuk.com - jobboard Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Personal Medical Secretary in Huyton
✨Dive into Professional Networks
Check out local professional associations in health sciences. They often host networking events where you can meet people already working in the field and may even hear about part-time opportunities before they’re advertised!
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✨Volunteer for Extra Experience
Consider volunteering at healthcare facilities or community health organisations. It’s a great way to gain relevant experience, build your network, and may lead directly to part-time job offers. Plus, it looks fantastic on your CV!
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We think you need these skills to ace Personal Medical Secretary in Huyton
Some tips for your application 🫡
Tailor Your CV to the Health Sciences Field:When you're applying for a part-time role in health sciences administration at www.healthjobsuk.com - jobboard, make sure your CV highlights relevant experience in the healthcare sector. Include any internships or volunteer work in health settings, and showcase skills like organisation, communication, and familiarity with healthcare regulations. This will help us see how you fit into the team right from the get-go!
Highlight Your Administrative Skills:In the health sciences arena, administrative skills are crucial. Make sure to showcase experiences where you managed schedules, maintained records, or supported healthcare professionals in their tasks. Be specific about the tools and tools or software you’ve used, as this can set you apart from other candidates.
Emphasise Your Learning Mindset:For a part-time role like this, we’re looking for someone eager to learn and grow. Your cover letter is the perfect place to express your motivation for getting into health sciences administration. Share your career goals and what excites you about this field—passion often makes a lasting impression!
Apply Through Our Website!:Don't forget to complete your application through our website. It’s the easiest way for us to track your application and ensures you get all the relevant updates. Plus, we’ve streamlined the process to make it as smooth as possible—you've got this!
How to prepare for a job interview at www.healthjobsuk.com - jobboard
✨Show Off Your Organisation Skills
In health sciences administration, being organised is key! Be ready to discuss how you manage multiple tasks and prioritise your work. Maybe share a story from your past where you successfully managed a heavy workload or improved a process – it’ll show how you can handle the part-time role effectively at www.healthjobsuk.com - jobboard.
✨Brush Up on Relevant Software
You’ll likely be using specific health administration software, so get familiar with tools like Electronic Health Records (EHR) systems or practice management software. If you’ve had experience with any of these, be sure to highlight that during your interview, it’ll set you apart from other candidates.
✨Display Your Flexibility and Availability
Since this is a part-time role, be prepared to discuss your availability and how you plan to manage your time effectively. It’s crucial for employers to see that you're flexible and can fit into their schedule – be proactive in demonstrating your readiness to adapt to their needs at www.healthjobsuk.com - jobboard.
✨Highlight Your Passion for Healthcare
Express your genuine interest in health sciences and how you want to contribute to the wellbeing of the community. Sharing a personal story or motivation that led you to apply for this specific role at www.healthjobsuk.com - jobboard can really resonate with interviewers and show your commitment to the field.
