Medical Secretary - ENT in Birmingham

Here at Sandwell and West Birmingham NHS Trust we’re committed to recruiting and supporting a diverse workforce and we welcome applications from all parts of the community. We are committed to having a team that is made up of diverse skills, experiences and abilities whilst employing people to our organisation who meet our Trust values of ambition, respect and compassion.

With the opening of our new hospital, Midland Metropolitan University Hospital, it’s the coming together of expertise from every corner of our organisation and a show of our commitment to provide better healthcare and create more jobs and so much more. We at the Trust actively encourage Black and Minority Ethnic (BME) and disabled applicants, as well as members of the armed forces community and value the positive impact that difference has on our teams. We are committed to equality and diversity within our workforce.

Job overview

An exciting opportunity has arisen for a highly motivated and experienced individual to join our existing secretarial team at Sandwell and West Birmingham NHS Trust. This will be working within the ENT Department based at Sandwell Health Campus. The role will require strong communication skills and a knowledge of Cancer Pathways and RTT is desirable.

Within our Trust, all full time secretaries provide full secretarial support to 2 consultants and their junior doctors, while working together as a team. A part time secretary will provide full secretarial support for 1 consultant and their junior doctors.

Main duties of the job

As the Medical Secretary, you will manage the administrative processes associated with patient pathways and contribute to the overall effectiveness of clinical teams (this including patient experience, patient flow and waiting list management). You will provide secretarial and administrative support to Consultants and clinical teams to support in the delivery of high quality co‑ordinated and integrated care. This will include liaison with patients, carers, GP’s and other service users. You will book appointments for patients on cancer pathway within National Targets and will be responsible for raising any capacity issues with the Line Manager. Robust knowledge of IT systems is required as well as an ability to work with multiple systems at the same time. Excellent typing speed and grammar is also desirable.

Working for our organisation

Sandwell and West Birmingham NHS Trust (SWB) serves Birmingham and the Black Country – one of the country’s most culturally diverse areas. It’s a friendly and welcoming place – a place where you can belong, and a place where you can grow. We care for our patients, we care about our population, and we care about our people. Our values – Ambition, Respect and Compassion – are at the heart of who we are. They guide us every step of the way; how we work with each other, and how we look after our patients and their families; how we respect and value the rich diversity of our team and our community.

Our Trust has always aspired to be more than a hospital, more than a healthcare provider. Our purpose is to “Improve the Life Chances and Health Outcomes of our Population.” It is what inspires, drives, and unites us every day. It’s what makes us unique. We want working at SWB to feel like more than just a job. We want our Trust to be a place where you can feel you belong. A place where you feel happy, safe, and rewarded. A place where you can develop your career in whatever way you choose. When we say we’re ‘with you all the way’ we want you to know that we mean it.

Detailed job description and main responsibilities

Please see attached Job Description and Person Specification for full details of what this role entails.

Person specification

• Substantial experience within the NHS
• Knowledge of waiting list / patient management systems
• Knowledge of PAS systems and other relevant databases
• Cancer Services knowledge and/or experience
• Experience of managing 18 week pathways

Qualifications

• GCSE English and Maths Grade C and above
• Excellent IT skills to include complex databases
• AMPSAR qualification or evidence of extensive knowledge of medical terminology
• Evidence of relevant continuing professional development
• RSA Typing Level 2
• AMSPAR NVQ4 in a relevant subject to the role i.e. Business Administration or Leadership and Management or willingness to work towards

The four partner Trusts of the Black Country Provider Collaborative (Dudley Group NHS FT, Royal Wolverhampton NHS Trust, Sandwell & West Birmingham NHS Trust, and Walsall Healthcare NHS Trust) are actively working in partnership to deliver a collective vision focused on providing "better, faster and safer care to the population of the Black Country and beyond". To support this vision, we are (where appropriate and safe to do so) actively looking at new models of care which:

• Better protect elective / planned care service delivery across the system by organising on a 'hot and cold' arrangement
• Consider the optimal use of resources through consolidation and specialisation
• Seek to reduce unwarranted variance, level up / standardise care through a 'Networked Service Solution' approach across the four sites

Against this context, although this post is hosted by Sandwell & West Birmingham NHS Trust, there may be an expectation to work flexibly across the four partner Trusts to better meet patient and service needs. As a major employer in the Black Country and West Birmingham region we are committed to supporting all employees to achieve a healthy work life balance. We want the Black Country and West Birmingham region to be the best place to work and as such will consider all requests to work flexibly taking into account personal and individual circumstances alongside the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the Recruiting Manager as part of the on-boarding process.

Healthcare services have a significant impact on the environment. We are committed to embedding sustainable practices. We expect all colleagues to support the delivery of our Green Strategic Plan and to drive positive changes in their department by joining our Green Impact programme.

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Please note-If this vacancy receives a high number of applications, it will close before the stated closing date. Please ensure that you have completed and submitted your application at your earliest convenience to avoid disappointment.