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- Tasks: Join our team as an Administrator, supporting healthcare in a prison environment.
- Company: Nottinghamshire Healthcare NHS Foundation Trust is a leading provider of mental health and community services.
- Benefits: Enjoy a supportive work culture, employee networks, and a focus on health and wellbeing.
- Why this job: Make a real difference in healthcare for individuals with complex needs while gaining valuable experience.
- Qualifications: No prior NHS experience required; just a passion for helping others and strong communication skills.
- Other info: This role may transition to Northamptonshire Healthcare NHS Foundation Trust in the future.
The predicted salary is between 24000 - 36000 £ per year.
Please be advised Nottinghamshire Healthcare NHS Foundation Trust has made the difficult decision to serve notice on its offender health contracts. Over the coming months, we will be working with NHS England on the transition of the services to a new provider. We still need to recruit to these valued positions and welcome your application. But, in line with our values, honesty is important, so please note that if you are successful that in time your employment would move from Nottinghamshire Healthcare NHS Foundation Trust to Northamptonshire Healthcare NHS Foundation Trust who will be your new employer.
Looking for something new & exciting in the NHS? Ever considered Prison Healthcare?
An exciting opportunity has arisen for an Administrator to join the Offender Health Care Group working at HMP Morton Hall. The role will involve administrative duties for both HMP Morton Hall and Swinderby STHF. The sites are situated next door to each other and within a walkable distance if ever attendance at Swinderby STHF was required.
HMP Morton Hall is a 353 bedded Cat C foreign national offender adult male prison and Swinderby is a 30 bedded short term holding facility for adult males.
To work as part of a team providing secretarial, clerical and administrative support to the Healthcare team.
Do you want to feel rewarded in being able to deliver a bespoke package of care to address and improve health inequalities to individuals with diverse and complex health needs?
Input accurate data onto SystmOne ensuring timely and accurate reports are provided for the clinical matrons and Head of Healthcare.
Support the clinical team in the organising and facilitation of clinics and diaries, using SystmOne rota, ledgers and assignment to caseloads.
Booking and monitoring secondary care outpatient appointments and requests for diagnostic tests.
Liaison with sub-contractor services who provide healthcare provision within the detained estate re: waiting lists, ledgers, and template management.
Processing of subject access requests in accordance with Data Protection Regulations and the GDPR.
Filing, photocopying, scanning and attaching documents into SystmOne.
The set up and maintenance of databases.
Attend meetings as a minute taker and responsibility for the production of agenda, minutes, action tracker.
Use of multiple software packages for example, SystmOne, Microsoft Office, Adobe Acrobat Pro 2020.
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire\’s biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
We might close the vacancy earlier, if there is sufficient number of applications received.
Both HMPPS and Home Office vetting is required for this post.
We have well-established and strong relationships with the prison team, who support us to deliver safe care.
The Offender Health Care Group is one of the largest and most successful providers of prison healthcare in the UK. The Care Group provide physical, mental health and substance misuse healthcare services in prisons across the East Midlands, Lincolnshire & Leicestershire.
The Care Group provides healthcare to 7 prisons and a short term holding facility. You are part of a large peer group of 400+ healthcare professionals with access to peer support, supervision and excellent opportunities for learning and development. We also offer services within the Personality Disorder Pathway, including Therapeutic Communities (within prisons), Community and Prison Personality Disorder services and specialist Veteran Services.
We are committed to working in partnership with prison services, national probation service other healthcare providers and our criminal justice system partners to improve health, support justice to reduce re-offending behaviour. The Offender Health Team truly believes it can make a difference to the lives of offenders by offering consistent, high-quality care in primary, mental health and substance misuse services that are equivalent to health services delivered outside of Prison.
Working in an administrative team within a prison establishment as part of the Offender Health Care Group.
Ability to communicate with patients where there may be barriers to understanding, such as learning needs/language.
Take appropriate action from messages received and ensure that all information is transmitted to relevant parties.
Handling sensitive and sometimes distressing information appropriately, whilst maintaining patient and staff confidentiality.
To communicate complex and sensitive information verbally and in writing with members of the multi disciplinary team.
Maintain patient health care records including computerised systems (SystmOne) and databases.
Liaising with external organisations as required, contributing to continuity of care for patients required to attend court, transfer establishments or upon release.
Would you like to work closely with others as part of a wide MDT, including GP’s, Psychiatrists, sexual health specialists, Pharmacists, substance misuse experts, RGN’s, RMN’s, Learning disability nurses, Psychologists and other allied professionals.
Please note this post does not meet salary and or skill level required for a Skilled Worker Visa.Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa. Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.
You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.
A full UK driving licence and vehicle for business use is required for this post; however reasonable adjustments will be made for disabled individuals in line with the Equality Act 2010.
This advert closes on Sunday 17 Aug 2025 #J-18808-Ljbffr
Team Administrator HMP Morton Hall/Swinderby | Nottinghamshire Healthcare NHS Foundation Trust employer: www.findapprenticeship.service.gov.uk - Jobboard
Contact Detail:
www.findapprenticeship.service.gov.uk - Jobboard Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Administrator HMP Morton Hall/Swinderby | Nottinghamshire Healthcare NHS Foundation Trust
✨Tip Number 1
Familiarise yourself with SystmOne, as it's a key software used in this role. Consider taking an online course or watching tutorials to get comfortable with its features, especially data entry and report generation.
✨Tip Number 2
Understand the unique challenges of working in prison healthcare. Research the specific needs of the population you'll be serving, including mental health and substance misuse issues, to demonstrate your commitment during interviews.
✨Tip Number 3
Network with current or former employees of Nottinghamshire Healthcare NHS Foundation Trust. They can provide insights into the work culture and expectations, which can help you tailor your approach when applying.
✨Tip Number 4
Prepare for potential questions about confidentiality and handling sensitive information. Think of examples from your past experiences where you've successfully managed such situations, as this will be crucial in your role.
We think you need these skills to ace Team Administrator HMP Morton Hall/Swinderby | Nottinghamshire Healthcare NHS Foundation Trust
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Team Administrator position. Highlight key skills and experiences that align with the role, such as administrative support, data management, and communication skills.
Tailor Your CV: Customise your CV to reflect the specific skills and experiences relevant to the role at HMP Morton Hall. Emphasise your administrative experience, familiarity with healthcare systems like SystmOne, and any previous work in sensitive environments.
Craft a Compelling Cover Letter: Write a cover letter that not only outlines your qualifications but also expresses your enthusiasm for working in prison healthcare. Mention your understanding of the challenges and rewards of the role, and how you can contribute to the team.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at www.findapprenticeship.service.gov.uk - Jobboard
✨Understand the Role
Make sure you thoroughly read the job description and understand the responsibilities of a Team Administrator in a prison healthcare setting. Familiarise yourself with terms like SystmOne, data protection regulations, and the specific duties mentioned, as this will help you answer questions more confidently.
✨Showcase Your Communication Skills
Given the sensitive nature of the role, it's crucial to demonstrate your ability to communicate effectively, especially in challenging situations. Prepare examples of how you've successfully communicated complex information in previous roles, particularly in environments where understanding may be a barrier.
✨Highlight Your Organisational Skills
As an administrator, you'll need to manage multiple tasks efficiently. Be ready to discuss your organisational strategies and provide examples of how you've handled scheduling, data entry, or managing appointments in past positions. This will show that you're capable of keeping everything running smoothly.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and how you handle sensitive information. Think about potential situations you might face in the role and how you would respond, ensuring you emphasise confidentiality and professionalism in your answers.
