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For Companies At a Glance
- Tasks: Manage project documentation and ensure compliance with quality control procedures.
- Company: Join Balfour Beatty, a leader in sustainable infrastructure projects worldwide.
- Benefits: Enjoy competitive salary, medical cover, pension schemes, and family-friendly policies.
- Why this job: Be part of a groundbreaking sustainability initiative and contribute to the UK's first decarbonised industrial cluster.
- Qualifications: 5+ years in document management, knowledge of ISO standards, and strong organisational skills required.
- Other info: Diversity and inclusion are key values; we welcome applications from all backgrounds.
The predicted salary is between 36000 - 60000 £ per year.
About the role
Do you want to be at the forefront of one of the world’s most ambitious sustainability initiatives? Balfour Beatty have created iconic buildings and infrastructure all over the world over the past 115 years redefining excellence and setting the industry benchmark with every project.
As a result, alongside several consortium partners; Balfour Beatty have been selected by bp (British Petroleum) to construct a first-of-a-kind fully integrated gas-fired power station with carbon capture and storage which is a key driving force behind plans to make Teesside the UK’s first decarbonised industrial cluster.
Balfour Beatty is seeking a dynamic Document Controller to contribute to the Net Zero Teesside (NZT) project based at our site in Redcar and Cleveland.
The role purpose of the role is to:
- support the Project team, Supply Chain and others, working in accordance with customer and stakeholder requirements and commitments, including verification activities to demonstrate compliance.
- be a member of the Project Management Team. To maintain the information processes from all disciplines, external sources and client ensuring the information is captured and managed for the project documentation and records.
- support the Construction teams, coordinate with Statutory Undertakers, Enabling Works contractors and Others throughout the design and construction of the works.
What you\’ll be doing
The successful candidate will have the following accountabilities:
- Be an effective user of the project document management system within project Common Data Environment (CDE) and client CDE, in line with both company and quality control procedures (BS EN ISO:9001). Focusing on all technical and contractual documentation produced throughout the lifecycle of the project from all interested parties;
- Understand, use and input into the processes necessary for timely appropriate document submissions;
- Monitor the integration of all project documentation through approved workflows – Carry out QA checks and release/distribute documentation. Monitor the process of interactive issuing and subsequent commenting/review of technical documentation. Manage the transition of technical data from design to construction status. Ensure traceability throughout;
- Carry out intermittent audits and produce reports on your findings;
- Produce reports and analyse the data and trends;
- Review and update procedures, guidelines and workflows related to the document control process;
- Attend meetings as dictated by the project requirements;
- Offer advice and support to both the project team and interested parties, as required;
- Maintain effective working relationships with all interested parties;
- The general aim being to improve the overall quality of the final product/service and improve efficiency;
- Supporting the business unit external accreditation process (including ISO9001,
ISO14001, ISO45001 and industry licences) to ensure it is able to operate in its chosen sector.
Who we\’re looking for
The following qualities/experience are desirable:
- 5 years plus experience managing Information through a CDE on Construction projects;
- Knowledge and experience of working to UK and international standards and codes of practice for Document Control;
- Knowledge of Electronic document control systems;
- Any form of document management or ISO 9001 Certification;
- Broad knowledge and understanding of ISO 9001 required;
- Previous experience working within document management is desirable;
- Experience or extensive knowledge of working within systems and procedures;
- Full working knowledge of databases;
- Contractual awareness and a basic understanding of the market would be beneficial;
- Advanced information and communication technology skills;
- Excellent organisational skills with a high attention to detail and accuracy;
- Ability to work to tight deadlines and under minimum supervision;
- Strong written, verbal, analytical and interpersonal skills;
- Previous experience of managing a team;
- Competent user of computer systems e.g. Microsoft Office
The following qualities/experience are also essential:
- Knowledge and experience of using Business Collaborator;
- Pays attention to detail and sees things through to completion;
- Has good interpersonal and communication skills;
- Is a self-starter who manages their own time and seeks to add value to their function;
- Is able to work within a multi-discipline team;
- Can demonstrate initiative and resilience;
- Manage and prioritise work.
Why work for us
Our people are our biggest asset and we focus on recruiting, training and developing the people who can apply innovation to deliver the infrastructure of the future. We nurture these talents, offer a great benefits package in addition to a competitive base salary and continually invest in developing the skills of our people at every level.
Some of our key benefits are:
- An attractive/negotiated salary;
- Medical health cover;
- Pension savings schemes;
- Enhanced maternity/paternity and family friendly policies;
- Access to our Refer and Earn scheme;
- Discretionary annual salary reviews.
About us
Balfour Beatty’s Major Projects business is delivering some of the UK’s most complex and iconic infrastructure projects. Using the latest technology, we’re driving productivity and creating a lasting legacy by delivering sustainable solutions that strengthen communities.
From consultancy and design, to all aspects of construction and maintenance. We have the proven expertise to deliver large-scale projects safely and successfully.
Diversity and inclusion
At Balfour Beatty, we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
We are a Gold Award holder in the Ministry of Defence \’Employer Recognition Scheme\’ and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
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Document Controller employer: www.findapprenticeship.service.gov.uk - Jobboard
Contact Detail:
www.findapprenticeship.service.gov.uk - Jobboard Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with the specific document management systems mentioned in the job description, particularly Business Collaborator. Having hands-on experience or knowledge of this system can set you apart from other candidates.
✨Tip Number 2
Highlight your experience with ISO standards, especially ISO 9001, as this is crucial for the role. Be prepared to discuss how you've implemented these standards in previous positions during any interviews.
✨Tip Number 3
Showcase your organisational skills and attention to detail by preparing examples of how you've successfully managed documentation in past projects. This will demonstrate your capability to handle the responsibilities of a Document Controller.
✨Tip Number 4
Network with professionals in the construction and document control fields. Engaging with industry contacts can provide insights into the company culture at Balfour Beatty and may even lead to referrals.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Understand the Role: Before you start writing your application, make sure you fully understand the responsibilities and requirements of the Document Controller position. Highlight your relevant experience in document management and your familiarity with project document management systems.
Tailor Your CV: Customise your CV to reflect the skills and experiences that align with the job description. Emphasise your knowledge of ISO standards, your attention to detail, and any previous experience in construction projects or document control.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific projects or initiatives by Balfour Beatty that resonate with you, and explain how your skills can contribute to their sustainability goals.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is clear and concise. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at www.findapprenticeship.service.gov.uk - Jobboard
✨Know Your Document Management Systems
Familiarise yourself with the project document management systems, especially Business Collaborator. Be prepared to discuss your experience with electronic document control systems and how you've used them in past projects.
✨Demonstrate Attention to Detail
Highlight your ability to pay attention to detail during the interview. Provide examples of how your meticulous nature has positively impacted previous projects, particularly in managing documentation and ensuring compliance with standards.
✨Showcase Your Organisational Skills
Be ready to discuss how you manage your time and prioritise tasks effectively. Share specific instances where your organisational skills helped you meet tight deadlines or improve project efficiency.
✨Prepare for Team Dynamics
Since the role involves working within a multi-discipline team, think of examples that showcase your interpersonal and communication skills. Be prepared to explain how you’ve successfully collaborated with various stakeholders in past roles.
