At a Glance
- Tasks: Coordinate interviews and ensure a smooth recruiting process for a cutting-edge AI company.
- Company: Join Fireworks, a leading AI platform backed by top investors and innovators.
- Benefits: Competitive pay, inclusive culture, and the chance to work with industry leaders.
- Other info: Dynamic team atmosphere with opportunities for growth and learning.
- Why this job: Make a real impact in AI recruitment while developing your skills in a fast-paced environment.
- Qualifications: Experience in scheduling and strong communication skills are essential.
The predicted salary is between 30150 - 36850 £ per year.
About Us
Fireworks is the platform for specialized intelligence, enabling companies to build, train, and serve AI models tailored to their own data, workflows, and products.
Founded by the team behind Py Torch and backed by AMD, Atreides, Benchmark Capital, Index Ventures, Lightspeed, NVIDIA, Sequoia Capital, and TCV, Fireworks powers production AI with hundreds of state-of-the-art open models across text, image, embedding, audio, and multimodal workloads.
Today, Fireworks is a Series D company valued at $17.5 billion, bringing together an ambitious, collaborative team that's building the future of enterprise AI.
About the Role
We’re looking for a highly organized, detail-oriented Recruiting Coordinator who will take full ownership of our end-to-end interview coordination and play a critical role in keeping our recruiting engine running smoothly as we scale.
This role is perfect for someone who thrives in fast-paced environments, is exceptionally proactive in communication, and takes pride in delivering an outstanding candidate experience while ensuring operational excellence behind the scenes.
Key Responsibilities
- Own end-to-end interview scheduling for all roles, including technical rounds and take-home assignments.
- Serve as the primary candidate point of contact with clear, timely communication.
- Lead onsite interview logistics, including room setup, interviewer prep, and candidate hosting.
- Monitor communication from candidates and interviewers and act quickly to keep processes moving.
- Maintain accurate ATS data, including status updates, tagging, documentation, and requisition cleanup.
- Support compliance, data accuracy, and consistent record keeping.
- Create and update process guides, checklists, and templates.
- Partner with recruiters to streamline workflows and improve recruiting operations.
- Assist with logistics, materials, and follow-ups for recruiting events.
- Collaborate with hiring managers and interviewers to ensure alignment and readiness.
- Support additional recruiting and people operations tasks as needed in a fast-paced environment.
- Preferred Attributes
- Extreme ownership mindset - full responsibility for schedules, communications, and outcomes
- High responsiveness and urgency - you act immediately on scheduling needs; deadlines are “now/asap”
- Strong attention to detail
- Clear, confident communicator who can coordinate across candidates, recruiters, and hiring teams
- Comfort in fast-changing environments with multiple priorities in motion
- Proactive problem-solver who anticipates issues before they occur
Preferred Qualifications
- 2 years of experience with scheduling tools, calendar management, or ATS systems (Ashby preferred)
- Experience supporting technical recruiting processes and familiarity with common technical interview formats (coding exercises, take-home challenges, technical screens, and system design rounds).
Why Fireworks?
- Solve Hard Problems: Tackle challenges at the forefront of AI infrastructure, from low-latency inference to scalable model serving.
- Build What’s Next: Work with bleeding-edge technology that impacts how businesses and developers harness AI globally.
- Ownership & Impact: Join a fast-growing, passionate team where your work directly shapes the future of AI-no bureaucracy, just results.
- Learn from the Best: Collaborate with world-class engineers and AI researchers who thrive on curiosity and innovation.
Fireworks AI is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all innovators.
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Recruiting Coordinator [Contract] employer: Wwshemi
At IonQ, we pride ourselves on being at the forefront of quantum computing innovation, offering a dynamic work environment in Oxford that fosters collaboration and creativity. Our commitment to employee growth is evident through opportunities for career advancement alongside industry leaders, competitive salaries with stock options, and a comprehensive benefits package that includes flexible working arrangements and generous leave policies. Join us to be part of a world-class community dedicated to unlocking the full potential of quantum technology while enjoying a culture that values diversity, equity, and respect.
StudySmarter Expert Advice🤫
We think this is how you could land Recruiting Coordinator [Contract]
✨Get Involved in Recruitment Events
Temporary roles in talent acquisition can pop up all over the place, so keep an eye on local recruitment fairs and industry networking events. These are prime opportunities to chat directly with companies like Wwshemi and get your foot in the door—sometimes you can even land an interview on the spot!
✨Engage in Online Recruitment Communities
Join communities on platforms like LinkedIn or niche forums where recruiters hang out. Engage in discussions, share your insights, and post your availability for temporary roles. You never know, a connection might refer you to a role at a place like Wwshemi before it even hits job boards!
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We think you need these skills to ace Recruiting Coordinator [Contract]
Some tips for your application 🫡
Showcase Your Recruitment Skills:As someone applying for a talent acquisition role, it’s key to highlight your experience in finding and placing talent. Talk about specific methods you’ve used in past roles—whether it’s social media sourcing, networking, or using ATS systems. Show us how you’ve made a difference in previous projects!
Tailor Your CV for Talent Acquisition:When you're putting together your CV for a temporary role in recruiting, focus on your measurable achievements—like the number of positions filled or the reduction in time-to-hire. Use bullet points to make it easy for us to see your contributions at a glance, and don’t forget to mention any relevant certifications or training you've undergone!
Craft a Relatable Cover Letter:For a temporary role, your cover letter should not only explain why you want this job but also why you’re suited for short-term projects. Mention your adaptability and any past experiences where you quickly integrated into a team or got up to speed with new processes. Let us know how you can hit the ground running!
Highlight Immediate Availability:Since this is a temporary position, it’s essential to emphasise your availability in your application. Make it clear when you can start and how flexible you are with hours. Frame it as a positive—your ability to jump in and help us right when we need you will definitely make you stand out!
How to prepare for a job interview at Wwshemi
✨Show Off Your People Skills
Since you're getting into talent acquisition, it's crucial to highlight your communication and interpersonal skills. Think of a few scenarios where you've successfully dealt with candidates, managed relationships, or resolved conflicts—these will give you a solid edge in the interview with Wwshemi.
✨Research the Latest Recruiting Tools
Stay ahead of the game by familiarising yourself with popular ATS (Applicant Tracking Systems) and recruitment tools that are trending in the industry. Be ready to discuss how you might use these tools in your role at Wwshemi, even if it's just a temporary role—they’ll want to know you can hit the ground running.
✨Understand the Urgency
Temporary roles often mean quick turnarounds. Show that you understand the nuances of urgent hiring processes, perhaps by sharing experiences where you had to source candidates under tight deadlines. It demonstrates you know the ropes and can adapt fast, which will definitely impress Wwshemi.
✨Highlight Your Flexibility
Temp roles can be unpredictable, so emphasise your flexibility and willingness to take on varying workloads or adapt to different company cultures. Prepare a few anecdotes where you've thrived in a dynamic environment—Wwshemi will want to see that you can roll with the punches!
