Property and Space Officer in Wigan

Main area: Property & Space Officer

Grade: NHS AfC: Band 6

Contract: 2 years (This vacancy is open to all internal and external candidates. NHS Employees should ideally secure their manager’s agreement for a secondment arrangement prior to applying, as this will be a condition of any offer made. This vacancy is advertised on a fixed term basis for 2 years as it is funded on a non-recurrent basis. There is the potential that this post may become permanent in the future.)

Hours: Full time, Part time, Job share, Flexible working, 37.5 hours per week (Monday - Friday, No on call requirement.)

Site: Based at Buckingham Row with ability to work across all sites in Wigan Town

Salary: £39,959 - £48,117 per annum, pro rata

Salary period: Yearly

Closing: 02/06/2026 23:59

Job overview: Do you have experience in Estates and Facilities? Are you looking for a role with variety, flexibility, and the chance to drive real change? WWL manages a large, dispersed estate across Wigan Borough, covering 77 square miles. This includes three hospitals, more than 20 community clinics, an Urgent Treatment Centre, a major outpatients centre, libraries, retail units, training centres and offices. We now have an opportunity for a Property and Space Officer to work with the Community Estate Manager, supporting the allocation of accommodation and office space across multiple sites. You will be the main contact for all internal moves, accommodation changes and space allocation across WWL locations. While the role includes administrative tasks, the key focus is getting to know the estate, supporting staff and ensuring space is used effectively.

Main duties of the job:

• Keeping detailed records of all move requests
• Retaining a database of the occupiers of every room
• Producing statutory annual return information for ERIC and PLACE
• Raising purchase orders
• Processing invoices
• Liaison with WWL teams to obtain their requirements
• Negotiation with various teams and managers
• Maximising the utilisation of the estate
• Working on various projects

This role comes with excellent NHS Terms and conditions which include a generous holiday entitlement, flexible working and an attractive pension scheme. You will require enthusiasm, dedication, drive and ambition to ensure the estate continues to offer safe, welcoming spaces for our patients, visitors and staff. To undertake this post, you must be able to drive and have access to a vehicle. Should you not meet this requirement due to a disability, you are of course able to apply and a discussion regarding whether reasonable adjustments could be made to the role would take place before any offer is confirmed.

Detailed job description and main responsibilities:

• Monitoring, allocation and reporting on office and clinical space utilisation regarding all teams across the whole Trust.
• Calculating workspace required to comply with Regulation 10 of the Health and Safety Regulations 1992 and relevant NHS Health Building Note.
• Advising stakeholders on appropriate use of space, including embedding clear desk and shared desk principles.
• Providing detailed information regarding areas and utilisation for the annual DoH ERIC return.
• Utilising the Trust’s Devolved Financial Management system and complying with the Trust’s Standing Financial Orders.
• Liaising with the Capital Projects Team on developments relating to the Trust’s premises to ensure a complete understanding of the impact of any works on staff accommodation.
• Responsibility for short-, medium- and long-term planning of workplace accommodation and programmes relating to the Trust’s premises.
• Providing detailed information on how space is used to assist in the collation of data for statutory returns, including ERIC, PLACE and PAM.
• Providing responses to FoI requests that relate to how the estate is used.
• Being an active member of the local PLACE team and responsible for implementation of estates related annual PLACE inspections and action plan/improvement programmes relating to the Trust’s premises.
• Owning, upkeeping and managing the database which holds information regarding all Trust staff and team locations.
• Liaising with the Capital Team in Estates and Facilities to ensure floorplans are accurate and remain up to date.
• Collating occupation surveys which includes organisation, communication and physical installation and removal of monitoring devices before collating the data reports for review.
• Actively monitoring how the estate is utilised and seeking a digital solution to manage utilisation.
• Ensuring any accommodation solution is delivered on time and meets the requirements of the key stakeholders.
• Managing all workplace accommodation projects across the Trust, including large scale moves.
• Having excellent verbal and written communication skills with the ability to effectively engage with others across various levels within the WWL organisation and associated service providers.
• Being the key point of contact regarding all workplace accommodation issues, including office moves and requests for additional space.
• Arranging all office moves and recharging the costs to the relevant area.
• Keeping IT informed of all changes to ensure they are included in relocation arrangements.
• Organising installation of Data and Electrical points with the relevant teams to ensure staff have access to appropriate IT when relocated.
• Allocating accommodation across the whole Trust, liaising with staff and managers at all levels to fully understand their needs.
• Working closely with the Community Estate Manager to provide estate utilisation advice and support to all staff.
• Working closely with the Environmental and Sustainability Team on relevant projects relating to inside and outside space.
• Ensuring that all purchasing procedures are in accordance with the Trust’s standing orders and standing financial instructions.
• Raising purchase orders, monitoring deliveries/works and recharging accordingly to the stakeholders.

Person specification:

• A degree or equivalent (in a related subject), with knowledge of property or estate management underpinned through theory and practice or evidence of working at this level.
• Specific qualifications and training relating to Estate Management.

• Comprehensive knowledge and practical experience of space or accommodation management.
• Experience in management of complex projects.
• Experience of working closely with multi-disciplinary teams.
• Experience of supporting refurbishment schemes.

• Ability to encourage and motivate staff.
• Excellent interpersonal skills with the ability to negotiate with others.
• Ability to remain calm under pressure.
• Excellent organisation and management skills.
• High level of literacy, numeracy and analytical skills.
• Experience of report writing at a standard that could be presented to Executives.
• Experience of using Excel to produce detailed reports with graphics.

• Knowledge of legislation relating to statutory compliance of buildings.
• Knowledge of space management and planning office/clinical layouts.
• Knowledge of current challenges within the NHS.
• Knowledge of NHS processes and systems.

• Current driving licence – To undertake this post, you must be able to drive and have access to a vehicle. Should you not meet this requirement due to a disability, you are of course able to apply and a discussion regarding whether reasonable adjustments could be made to the role would take place before any offer is confirmed.
• Speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary, and without hesitation.