Medical Workforce Recruitment Administrator

Medical Workforce Recruitment Administrator

NHS AfC: Band 3

Main area Medical Workforce Administrator Grade NHS AfC: Band 3 Contract Permanent Hours

• Part time
• Flexible working

22.5 hours per week Job ref 302-25-7523908CPR

Site Buckingham Row Town Wigan Salary £24,937 – £26,598 per annum, pro rata Salary period Yearly Closing 10/11/2025 23:59

Choose Well – Choose WWL

Job overview

To work in partnership with the Medical Workforce Team colleagues to provide a pro-active, solution focussed and high-quality Recruitment Service for the temporary staffing Medical bank.

To provide an effective and efficient comprehensive specialist recruitment for the medical bank with internal and external recruitment with an aim to grow the bank and to drive down agency cost.

To work closely with the Divisional rota coordinators and Medical Workforce Team for a streamlined process to onboard internal doctors an effective and efficient medical bank on boarding service to maximise internal bank uptake for locum shifts.

This post is advertised as a part time post of 22.5 hours per week, these days can be negotiable.

The role would benefit someone who has previous experience of working on the TRAC recruitment system and a basic knowledge of medical recruitment.

Please note that this vacancy may close early if a sufficient number of applications are received. We encourage interested candidates to apply promptly to avoid disappointment.

Main duties of the job

The post holder will oversee the end-to-end recruitment process for all the bank recruitment.

• Administration of the entire recruitment process using the TRAC Recruitment Management system, for all temporary medical bank staff.
• To ensure all pre-employment and ID checks for bank medical staff are completed in a timely fashion, in line with Trust policy and to ensure all medical staff are appropriately cleared to commence work.
• Work in accordance with NHS Employment Check Standards, Recruitment & Selection Policy and Standard Operating Procedures and best practice requirements.
• Ensure that Recruitment KPI’s are met, producing reports and liaising with Recruiting Managers as appropriate.
• Apply thorough attention to detail to ensure that all documentation relating to Recruitment policies and procedures including that which is produced by the team is accurate and of a high quality and recorded and retained on TRAC.
• To administer the on boarding and removing of internal doctors to the bank
• Work closely with Medical Recruitment agencies to identify cost effective recruitment to hard to fill medical posts
• To be a super user on the bank and agency medical temporary staffing system TempRE
• To undertake recruitment activity as required by the needs of the service.

Working for our organisation

Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that ‘happy staff, makes for happy patients’. We have a recognised track record in staff engagement and living our values.

· People at the Heart

· Listen and Involve

· Kind and Respectful

WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. We are seeking to recruit people who share our values and beliefs.

At WWL we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.

COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated there is helpful advice and information available by contacting covid-19.vaccine@wwl.nhs.uk where you can also ask about how to access vaccinations.

Detailed job description and main responsibilities

The post holder will oversee the end-to-end recruitment process for all the bank recruitment.

• Administration of the entire recruitment process using the TRAC Recruitment Management system, for all temporary medical bank staff.
• To ensure all pre-employment and ID checks for bank medical staff are completed in a timely fashion, in line with Trust policy and to ensure all medical staff are appropriately cleared to commence work.
• Work in accordance with NHS Employment Check Standards, Recruitment & Selection Policy and Standard Operating Procedures and best practice requirements.
• Ensure that Recruitment KPI’s are met, producing reports and liaising with Recruiting Managers as appropriate.
• Apply thorough attention to detail to ensure that all documentation relating to Recruitment policies and procedures including that which is produced by the team is accurate and of a high quality and recorded and retained on TRAC.
• To administer the on boarding and removing of internal doctors to the bank
• Work closely with Medical Recruitment agencies to identify cost effective recruitment to hard to fill medical posts
• To be a super user on the bank and agency medical temporary staffing system TempRE
• To undertake recruitment activity as required by the needs of the service.

Person specification

Qualifications

• Educated to GCSE level in Maths and English at grade C or above or equivalent
• Customer care or business administration NVQ level 3

Experience

• Knowledge of TRAC
• Experience of Medical Workforce
• Knowledge of Tempre system

Skills

• Able to build positive relationships with managers and colleagues
• Effective communication and interpersonal skills with the ability to meet deadlines in co-operation with others as part of a team
• Experience in managing multiple tasks and prioritising workload to match management objectives
• Fully conversant on Microsoft office software
• Excel spreadsheet knowledge
• Good team player with a proactive approach
• Excellent organisational skills
• Good analytical skills
• Self-motivated

Knowledge

• Up to date knowledge of recruitment – employment law and requirements for pre-employment screening including immigration, references and DBS
• Knowledge of a medical locum bank system
• Knowledge of medical recruitment and junior doctor rotational processes

Additional

• Ability to travel between Trust sites
• Speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary,and without hesitation.

Our Trust prefers candidates to submit applications online. Please contact the Recruitment Team on 01942 244000 if you have difficulty applying online.

Using AI when writing job applications
If you choose to use Artificial Intelligence (AI) or other tools to assist in writing your application, it’s essential to personalise this information, particularly your supporting statement to reflect the skills and experience to match your job application. Relying solely on AI to write your application or supporting statement is not advocated by WrightingtonWigan and Leigh Teaching Hospitals NHS Foundation Trust as it could negatively impact your chances
of success in the application process. Please refer to the attached \”Applying for a role in the NHS guidance\” for further information regarding the use of AI.

The Trust reserves the right to close adverts earlier than the stated closing date if there is a high volume of applications.

We endeavour to inform all applicants of the outcome of their application by email or SMS text message.

Guidance on Completing Your Application

Applications are scored against the person specification, therefore we recommend that you use the supporting information section of your application form to demonstrate how you meet the essential and desirable criteria for the role, providing illustrative examples where possible.

On-Call

Please note that some roles may require you to participate in an on-call rota, if the role is predominantly operational.

WWL has signed up to the Greater Manchester Continuous Service Commitment. and will recognise your continuous or ‘unbroken’ service in any Greater Manchester Local Authority or NHS organisation, Transport for Greater Manchester, Greater Manchester Fire and Rescue Service or Greater Manchester Combined Authority; giving you access to our service-related benefits.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of its normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Mrs Ann-Marie Rogers Job title Medical Recruitment & Temporary Staff Team Leader Email address ann-marie.rogers@wwl.nhs.uk Telephone number 07552 576 029 Additional information

Chris Thompson, Deputy Head of Medical Workforce

chris.thompson2@wwl.nhs.uk

If you have problems applying, contact

Address Buckingham Row
Brick Kiln Lane
Wigan
WN1 1XX
Telephone 07786529393