At a Glance
- Tasks: Support the administration of legacy gifts and manage relationships with solicitors and supporters.
- Company: Join WWF-UK, a leading global conservation charity making a real impact.
- Benefits: Enjoy 26 days annual leave, flexible working, and a generous pension contribution.
- Other info: Hybrid role with opportunities for personal growth and wellbeing initiatives.
- Why this job: Make a difference in nature conservation while developing your skills in a supportive environment.
- Qualifications: Experience in administration or finance, strong communication skills, and attention to detail.
We’re excited to be recruiting a Legacy Administration Coordinator, to join WWF-UK's Legacy Management team and help ensure that gifts left for WWF-UK in wills are administered with care, professionalism and attention to detail. Legacies play a vital role in supporting WWF-UK's work, representing around a quarter of WWF-UK's income and helping to fund long-term action for nature and climate.
As Legacy Administration Coordinator, you’ll play an important role in supporting the administration of legacy gifts, working with solicitors, executors, supporters and colleagues to ensure cases are managed accurately, sensitively and efficiently. This is a varied role combining administration, relationship management and financial processes. You’ll help maintain accurate records, support legacy case administration and act as an important point of contact for a wide range of enquiries. Along the way, you’ll build relationships with legal professionals, supporters and colleagues across WWF-UK while helping to ensure that every gift is managed in line with both the wishes of the supporter and WWF-UK's responsibilities as a charity.
Skills and experience
- Essential
- Experience working in an administrative, legal, charity or financial environment
- Excellent organisational skills, with the ability to manage multiple tasks and priorities accurately and efficiently
- Strong attention to detail and ability to maintain high standards of record keeping and administration
- Excellent written and verbal communication skills
- Strong interpersonal skills and the ability to build positive relationships with a wide range of people
- Ability to communicate sensitively and professionally in situations that may involve bereavement or other personal circumstances
- Good financial literacy and confidence working with financial information and records
- Experience using databases and Microsoft Office applications
- Ability to work independently, use initiative and make sound day-to-day decisions
- Strong time management and prioritisation skills
- Ability to handle confidential and sensitive information with discretion and good judgement
- Collaborative approach, with the ability to work effectively as part of and in support of a team
- Desirable
- Experience working within legacy administration, probate, wills or estate administration
- Knowledge of probate processes and the administration of estates
- Experience working within a charity environment
- Experience working with solicitors, executors or legal professionals
- Experience using legacy or fundraising databases, ideally FirstClass4
- Understanding of legacy fundraising and supporter stewardship
What we offer
- Annual leave starting at 26 days a year pro-rated, rising one day each year to 31 days plus bank holidays
- Flexible working options, to support your work life balance
- 5% employer contribution to pension, rising to 10% with employee contribution
- Learning and development opportunities to help you grow
- Regular wellbeing initiatives to support your health and happiness.
This is a UK based contract, and you are required to have the Right to Work in the UK. Unfortunately, we’re unable to offer sponsorship and any offer of employment will be subject to evidence of your Right to Work in the UK. This role is hybrid with a minimum 40% of your contracted hours spent at our beautiful UK head office, the Living Planet Centre in Woking, Surrey, where you’ll hot desk among trees and gardens.
About WWF-UK
We’re a global conservation charity with millions of supporters and hundreds of projects around the world. At WWF-UK, we’re bringing our world back to life. Protecting what’s left isn’t enough. We’re racing to restore nature and prevent catastrophic climate change. And it’s a race we can win with everyone’s help. We’re courageous, passionate, and driven by science. For more than 60 years we’ve been at the forefront of global efforts to protect wildlife and the natural world. We work with integrity, collaboration and deep respect for those we partner with.
How to apply
Click the link to apply via our website. You’ll be asked to complete an application form and upload your CV and a supporting statement that tells us why you’ll be a great addition to WWF-UK. Application closing date - 21/06/2026
Our Diversity Promise to You
At the heart of our mission is a simple truth: the planet needs everyone. That means you - in all your uniqueness, regardless of age, disability, gender identity, marital status, race, faith or belief, sexual orientation, socioeconomic background, or how you choose to express yourself. We don’t do stereotypes. We work together with purpose, driven by passion and enhanced by respect, courage, and integrity. We pull together from all walks of life to fight for a better future, and we want you to feel supported every step of the way. We’re proud to be a Disability Confident employer and are committed to creating an inclusive workplace where everyone feels they belong. We actively encourage applications from people of all backgrounds and identities. So, if there’s anything we can do to make your application or interview experience more comfortable or accessible, just give our Talent Acquisition Team a shout via our website.
Safeguarding Commitment
Just as we celebrate diversity in all its forms, we are equally dedicated to creating a safe environment for every person we work with or encounter. Our commitment extends to children, adults at risk, and individuals experiencing any form of vulnerability, whether temporary or permanent. We proudly stand behind CAPSEAH (Common Approach to Protection from Sexual Exploitation, Sexual Abuse and Sexual Harassment) and put this commitment into action through clear policies, thorough training, and recruitment checks tailored to each role, which may include external vetting. If you ever have a concern, however big or small, know that there are confidential channels ready to support you at WWF-UK. We promise to respond promptly and with care, because protecting every individual is at the heart of everything we do.
Legacy Administration Coordinator in Woking employer: WWF
WWF-UK is an exceptional employer, offering a supportive and inclusive work culture that prioritises employee wellbeing and professional growth. With flexible working options, generous annual leave, and a commitment to learning and development, employees thrive in a collaborative environment at the Living Planet Centre in Woking, where they contribute to meaningful conservation efforts while enjoying a beautiful workspace surrounded by nature.
StudySmarter Expert Advice🤫
We think this is how you could land Legacy Administration Coordinator in Woking
✨Get Involved Locally
Dive into local volunteer opportunities or social initiatives. This not only beefs up your CV but also connects you with like-minded folks in nonprofits. Plus, it shows your passion for social impact, which is key for getting noticed by WWF.
✨Tap into Professional Networks
Join networks like the National Council for Voluntary Organisations (NCVO) or local charities to meet professionals in the sector. Attend events and workshops to build relationships and learn about potential openings at organisations like WWF.
✨Showcase Your Commitment
When prepping for interviews, be ready to speak about your personal connection to social issues. Dive into specific examples of how you’ve contributed to community projects – this will resonate with the mission-driven vibe at WWF.
✨Utilise Online Platforms
We’re all about making connections, so use platforms like Idealist and CharityJob to hunt for full-time roles. And of course, you should keep an eye on our website for exciting opportunities at WWF. Apply directly through us to stand out!
We think you need these skills to ace Legacy Administration Coordinator in Woking
Some tips for your application 🫡
Show Your Passion for the Cause:In the nonprofit sector, it's super important to demonstrate genuine passion for the mission of WWF. Use your cover letter to showcase any personal experiences or volunteer work that connects you to their social impact initiatives. This emotional connection can really help your application stand out.
Highlight Relevant Experience:When crafting your CV, be sure to include any relevant projects or roles that showcase your skills in social impact. Whether it's community organising, fundraising, or advocacy, highlight what you've done and the difference it's made. Don’t just list tasks; quantify your achievements and the outcomes of your efforts.
Tailor Your Documents to the Role:For a full-time role like Legacy Administration Coordinator, ensure your CV and cover letter specifically address the responsibilities outlined in the job description. Use their language to describe your skills and experience, making it easy for the hiring team to see how you fit into their vision.
Emphasise Teamwork and Collaboration:Nonprofits thrive on teamwork, so make sure to emphasise your collaborative experiences. Whether you've worked in a team setting, partnered with community organisations, or facilitated group projects, highlight these experiences in your application. Show them you understand the importance of working alongside diverse individuals to achieve shared goals.
How to prepare for a job interview at WWF
✨Show Your Passion for Social Change
When we’re prepping for interviews in the nonprofit space, it's vital to demonstrate our genuine passion for social impact. Be ready to discuss not just your skills and experiences but also why you care about the mission of WWF. Sharing personal stories or insights can really make us stand out.
✨Highlight Project Experience
We should focus on specific projects we've worked on that align with the goals of social impact. Whether that’s a community initiative, volunteering, or a class project, having solid examples that showcase our role and the outcomes will resonate well with the interviewers.
✨Familiarity with Relevant Tools and Practices
Let’s brush up on tools and methodologies commonly used in the nonprofit sector, like project management software or outcome measurement frameworks. Being able to speak fluently about these will show that we’re not just passionate but also knowledgeable and ready to hit the ground running.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that evaluate our problem-solving skills in real-world social issues. Think about how we’d handle challenges in the nonprofit environment and prepare stories that demonstrate our critical thinking and adaptability. Role-playing with a friend could help us feel more confident!
