Event Marketing Specialist

WuXi Chemistry, an integral part of WuXi AppTec, is looking for a proactive and detail-oriented Event Marketing Specialist to support and drive the planning and execution of impactful events across Europe, including trade shows, client engagements, and internal programs. This is a remote position open to candidates based in the EU. In this role, you will take ownership of event coordination, manage relationships with vendors and internal stakeholders, oversee on-site execution, and help deliver seamless, high-quality event experiences that support business objectives and strengthen the company’s brand presence. The ideal candidate is highly organized, hands-on, and thrives in a dynamic, fast-paced environment. You bring strong project management skills, excellent communication abilities, and the ability to manage multiple priorities while collaborating effectively with teams across different locations.

Responsibilities

• Support the planning, coordination, and execution of in-person events across Europe, including conferences, trade shows, and client events.
• Manage end-to-end event logistics and operations, including venue coordination, catering, transportation, audiovisual setup, hotel accommodations, signage, and event shipments.
• Create and maintain detailed project timelines, registration tracking, event schedules, and run-of-show documentation.
• Collaborate closely with internal teams, vendors, agencies, and external partners to ensure seamless event delivery.
• Coordinate attendee communications, invitation processes, registration management, and on-site check-in experiences.
• Support event budget management, invoice tracking, and expense reconciliation.
• Coordinate the development and delivery of branded event materials, presentation decks, giveaways, and other event assets.
• Provide on-site event support and proactively resolve operational challenges to ensure a smooth attendee experience.
• Collect post-event feedback, track key metrics, and contribute to event performance reporting and continuous improvement.
• Manage multiple event projects simultaneously while maintaining strong attention to detail, organization, and execution quality.

Qualifications

• Bachelor’s degree in Event Management, Marketing, Communications, Hospitality, Business, or a related field preferred.
• 3+ years of experience planning and executing trade shows, B2B events, client events, or corporate programs; experience in biotech, pharmaceutical, or technology environments is a plus.
• Experience managing event budgets, vendors, agencies, and cross-functional stakeholders.
• Strong project coordination and organizational skills with exceptional attention to detail.
• Ability to thrive in a fast-paced, dynamic environment with changing priorities and tight deadlines.
• Hands-on, proactive mindset with the ability to take ownership and drive projects from planning through execution.
• Comfortable working in a startup-like environment where flexibility, adaptability, and problem-solving are essential.
• Excellent communication skills and ability to work effectively across different regions and time zones.
• Experience with tools including Asana, SharePoint, Eventbrite, HubSpot, Salesforce, etc.; familiarity with event technologies is a plus.
• Willingness to travel (20-30%) as needed to support events across Europe.