At a Glance
- Tasks: Manage site documents, support the team, and assist with reporting and contracts.
- Company: Reputable commercial property and asset management firm in Central London.
- Benefits: Salary up to £35,000, office meals, discretionary bonus, and great perks.
- Other info: Full-time office role with opportunities for growth and development.
- Why this job: Join a dynamic team and enhance your administrative skills in a thriving industry.
- Qualifications: Strong admin experience in facilities or property management and excellent communication skills.
The predicted salary is between 35000 - 35000 £ per year.
Our client is a highly regarded commercial property and asset management firm who are seeking a Facilities Co-Ordinator (Administrator) to join their team based in Central London. This position will report into the Head of Facilities Management and support the Facilities Management division of the business.
Key Facilities Co-Ordinator responsibilities include:
- Operational Management – manage all site-based documents and update as processes or services change, ensure a coordinated approach to the management of buildings working closely with the property management and facilities management teams.
- Team Support – support the team in the delivery of a first-class facilities management service to customers.
- Reporting – assist the Head of FM with producing quarterly contract reporting in line with their requirements. Check all supplier KPI’s are submitted correctly and compile reports as directed.
- Insurance – review and report on incident and accident management, ensure all suppliers and sub-contractors insurance is up to date and liaise with insurance brokers to ensure site inspections are conducted on time.
- Property Accounting – support the Head of FM with the delivery of service charge budgets, assist with quarterly variance reports and service charge reconciliations.
- Contracts and Procurement – assist with the tender process and ensure all contracts are signed by the Head of FM.
- Helpdesk – monitor site information and accurate system set up, review and report weekly PPM and reactive. Ensure PPM’s are in place for every building.
- Team Co-Ordination and Administration – coordinate the teams diaries, travel, meetings and accommodation. Complete other ad hoc tasks when required.
This opportunity would suit someone with strong administrative experience within the facilities or property management industry. Other key requirements include:
- Proven administrative and/or FM Co-Ordinator experience within the commercial real estate market.
- Excellent interpersonal skills with strong written and spoken communication.
- Excellent customer service experience.
- Computer literate, competent with the Microsoft Office suite including Word, Excel, PowerPoint and Outlook.
- Systems experience (MRI Qube would be preferred but not essential).
Salary up to £35,000 per annum, plus benefits and perks, such as breakfast and lunch provided in the office and discretionary bonus. Office based in Central London (fulltime in the office). If this opportunity is of interest and you have the administrative skills required, please apply with an updated CV.
Facilities Coordinator in London employer: WSS Partners
Join a highly regarded commercial property and asset management firm as a Facilities Coordinator in the heart of Central London, where you will be part of a dynamic team dedicated to delivering exceptional facilities management services. Enjoy a supportive work culture that prioritises employee growth, with opportunities for professional development and a range of benefits including provided meals and a discretionary bonus. This role offers a unique chance to contribute to a well-respected organisation while working in one of the most vibrant locations in the city.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management and property sectors. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Knowing their values and recent projects will help you tailor your answers and show you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. This will help you articulate your experience and skills, especially those related to operational management and team support.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Facilities Coordinator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Facilities Coordinator role. Highlight your administrative experience and any relevant skills that match the job description. We want to see how you can bring value to our team!
Show Off Your Communication Skills:Since excellent communication is key for this role, don’t shy away from showcasing your written and spoken skills in your application. Use clear and concise language to demonstrate your ability to convey information effectively.
Highlight Relevant Experience:Be sure to include any previous experience in facilities or property management. We’re looking for candidates who can hit the ground running, so let us know how your background aligns with the responsibilities outlined in the job description.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at WSS Partners
✨Know Your Stuff
Make sure you understand the key responsibilities of a Facilities Coordinator. Familiarise yourself with operational management, reporting, and property accounting. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Communication Skills
Since excellent interpersonal skills are a must, practice articulating your thoughts clearly. Prepare examples of how you've successfully communicated with teams or clients in the past. This will demonstrate your ability to deliver first-class service.
✨Get Tech-Savvy
Brush up on your Microsoft Office skills, especially Excel and Word, as these will be crucial for reporting and documentation. If you have experience with systems like MRI Qube, be ready to discuss it; if not, express your willingness to learn.
✨Prepare Questions
Have a few thoughtful questions ready about the company culture, team dynamics, or specific projects. This shows that you're engaged and eager to contribute to the team, plus it gives you a chance to assess if the company is the right fit for you.
