At a Glance
- Tasks: Coordinate project activities, manage logistics, and support team engagement for HS2 Old Oak Common Station.
- Company: Join WSP, a global leader in infrastructure and engineering projects.
- Benefits: Gain valuable experience, work with experts, and enjoy a supportive team culture.
- Other info: Be part of a diverse team dedicated to positive change and community impact.
- Why this job: Make a real impact on landmark projects while developing your career in a dynamic environment.
- Qualifications: Experience in project coordination or administration; relevant certifications are a plus.
The predicted salary is between 30000 - 40000 € per year.
What if you could do the kind of work the world needs? At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.
A little more about your role: HS2 Old Oak Common Station is one of WSP UK & Ireland’s largest projects. Project staff are drawn from all WSP’s UK business unit groups as well as many sub-consultants. The team is based in multiple locations across the UK and overseas, with a core team based in London and on site at Old Oak Common. The role of Project Coordinator acts as a pivotal support figure across Old Oak Common’s project teams, ensuring seamless operational continuity, driving administrative efficiency, and facilitating effective coordination among all project stakeholders. Operating within a dynamic, multi-stakeholder environment, this role is instrumental in maintaining robust structure, upholding compliance, and fostering clear, effective communication among all internal and external partners.
Accountabilities:
- Site Visit and Workshop Coordination
- Ensure Compliance for Site Access and Inductions
- Maintain Accurate Records and Governance
- Enable Leadership Efficiency
- Facilitate Effective Communication between internal, external and client teams
- Optimise Resource and Workspace Management
- Drive Team Engagement and Wellbeing
- Support Programme and Financial Accuracy
- Primary Liaison with Client Teams across Facilities, Security, Communications, Health & Safety, and Equality, Diversity & Inclusion (EDI)
Responsibilities:
- Coordinate and manage induction processes, including scheduling sessions, verifying pre-induction compliance, ensuring security clearance, troubleshooting system issues, and serving as the primary contact for all induction logistics.
- Facilitate onboarding for new team members by arranging IT access, providing guidance on project protocols, and arranging Welcome Calls to introduce new starters to project leaders.
- Provide direct operational support to Project Directors and senior management, including organising and chairing regular leadership meetings, maintaining action trackers, and assisting with Project Stress Risk Assessments.
- Act as the central liaison between project teams, site teams, and external consultants/clients to ensure timely distribution of project information.
- Oversee workspace logistics by managing desk bookings, locker allocations, and coordinating IT and facilities requests for WSP and site offices for internal and external staff.
- Arrange and confirm visitor bookings, verify completion of mandatory training, and ensure appropriate PPE is requested and available.
- Liaise with client security teams to induct new personnel and restore access for returning staff, ensuring compliance with site protocols.
- Organise visitor bookings, meeting room reservations, and catering arrangements for workshops and key project meetings.
- Plan and deliver team engagement activities, including social events and milestone celebrations, managing budgets and logistics.
- Assist Project Controls with managing time bookings against work orders, and collating justifications for Bank Holiday work.
- Support Equality, Diversity, and Inclusion reporting requirements by gathering and submitting Project data.
- Facilitate and implement training programmes, document formatting, manage specialised IT project requests, provide support with expense processing, and maintain and update SharePoint pages for streamlined information access.
What we would be looking for you to demonstrate:
- Effective Coordination: Demonstrates strong organisational skills, ensuring seamless project operations and stakeholder alignment.
- Clear Communication: Facilitates transparent and timely information flow between internal teams, external partners, and clients.
- Governance & Compliance: Maintains accurate records and upholds site protocols, inductions, and compliance standards.
- Executive Support: Provides reliable operational assistance to senior leadership, including meeting management and action tracking.
- Resource Management: Oversees workspace logistics, IT coordination, and facilities to optimise team productivity.
- Financial & Programme Support: Assists with time booking, budget oversight, and programme accuracy.
- Team Engagement: Organises team events and initiatives that foster collaboration and morale.
- EDI & Reporting: Collects and submits data to support Equality, Diversity, and Inclusion objectives.
- Technical Proficiency: Utilises document management systems and IT tools to streamline administrative processes.
Qualifications:
- Extensive experience of similar major projects in rail or transport infrastructure.
- Relevant certifications in project management, business or administration and/or membership of a relevant professional body (e.g., Association for Project Management - APM) would be beneficial.
Imagine a better future for you and a better future for us all. Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world. With us, you can. Apply today.
Project Coordinator - 12-month fixed-term in London employer: WSP
At WSP, we pride ourselves on being an exceptional employer, offering a vibrant work culture that values curiosity and diverse perspectives. As a Project Coordinator at the HS2 Old Oak Common Station, you will be part of a dynamic team in London, where you can thrive in a supportive environment that fosters professional growth and engagement through meaningful projects and collaborative initiatives. With access to global opportunities and a commitment to employee wellbeing, WSP is dedicated to shaping a rewarding career path for you.
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator - 12-month fixed-term in London
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to WSP. A friendly chat can open doors and give you insights that a job description just can't.
✨Tip Number 2
Prepare for interviews by researching the company culture and recent projects. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute.
✨Tip Number 3
Practice your communication skills. As a Project Coordinator, clear communication is key. Try mock interviews with friends or use online platforms to refine your pitch and responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team at WSP.
We think you need these skills to ace Project Coordinator - 12-month fixed-term in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Project Coordinator role. Highlight your experience in project management and coordination, especially in multi-stakeholder environments like HS2 Old Oak Common Station.
Showcase Your Communication Skills:Since clear communication is key in this role, give examples of how you've effectively communicated with teams or clients in the past. We want to see that you can facilitate smooth information flow!
Demonstrate Organisational Prowess:This role requires strong organisational skills, so share specific instances where you've successfully managed multiple tasks or projects simultaneously. Show us how you keep everything running smoothly!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at WSP!
How to prepare for a job interview at WSP
✨Know the Project Inside Out
Before your interview, dive deep into the HS2 Old Oak Common Station project. Understand its significance, the stakeholders involved, and the challenges it faces. This knowledge will not only impress your interviewers but also help you articulate how your skills can contribute to the project's success.
✨Showcase Your Coordination Skills
As a Project Coordinator, effective coordination is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or teams. Highlight your organisational skills and how you've ensured seamless operations in previous roles.
✨Communicate Clearly and Confidently
Clear communication is crucial for this role. Practice articulating your thoughts on how you would facilitate communication between various teams. Use specific examples to demonstrate your ability to keep everyone informed and aligned, especially in a multi-stakeholder environment.
✨Prepare for Governance and Compliance Questions
Expect questions about maintaining records and compliance standards. Brush up on relevant protocols and be ready to discuss how you've upheld governance in past projects. Showing that you understand the importance of compliance will set you apart as a candidate.
