Proposals Co-ordinator (Water) in Newcastle upon Tyne

What if you could do the kind of work the world needs? At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

A Little More About Your Role...

The Proposal Coordinator plays a key role in helping the Water Business Unit win strategic, sustainable work that enhances communities and environments across the UK. Working closely with Proposal Managers, technical specialists, Client Directors, and business leaders, you will coordinate multi‑disciplinary contributions and help produce high‑quality, high‑impact tenders. You will gain exposure to a diverse portfolio of opportunities across water engineering, asset management and advisory services, and you’ll be part of a supportive, ambitious work winning community that collaborates across many service lines.

Key Responsibilities

• Coordinate opportunities through the WSP Work Winning Lifecycle (Capture → Preparation → Qualification → RFP → Lessons Learned → Handover).
• Organise kick‑off meetings, planning sessions, progress reviews, and governance‑related reviews.
• Assist Proposal/Opportunity Managers in developing programme plans, deliverables matrices, compliance structures, and review schedules.
• Ensure stakeholders understand timelines, expectations, and actions.
• Support the creation, editing and refinement of narrative responses to ensure clarity, impact and compliance.
• Work with technical authors to translate technical information into compelling client‑facing content.
• Incorporate visuals, case studies, CVs and best‑practice content to strengthen proposal quality.
• Ensure all outputs meet WSP brand, formatting and quality standards.
• Follow WSP governance procedures and bid stage‑gate requirements.
• Manage client portals for bid submissions, clarifications and updates.
• Maintain accurate records in CRM systems and bid logs (e.g., pipeline data, decisions, actions and risks).
• Support progress reporting, document control, and reviewer engagement.
• Contribute to maintaining and improving knowledge libraries, templates, and standard content.
• Support lessons‑learned reviews and embed insights into future submissions.
• Help advance digital bidding techniques and continuous improvement initiatives across the work winning function.

Qualifications

What we will be looking for you to demonstrate...

• Degree‑level qualification (any relevant discipline).
• APMP Foundation (or willingness to obtain).
• Experience coordinating proposals, bids or work‑winning activities within engineering, environmental, infrastructure or related sectors.
• Experience managing multiple deadlines, stakeholders, and workflows.
• Familiarity with tender procedures and working to defined governance processes.
• Advantageous: exposure to Water or Environmental/Earth Science sectors.

Skills & Technical Competencies

• Excellent writing, editing, proof‑reading and communication skills.
• Strong Microsoft Office capability (Word, PowerPoint, Excel) and confidence working with templates and formatting.
• Ability to clearly structure and present complex information.
• Comfortable managing portals and digital collaboration tools.
• Strong organisational skills and ability to prioritise competing demands.
• Ability to quickly assimilate information and manage associated workflows.

Behaviours & Attributes

• Highly organised, attentive to detail and committed to producing high‑quality work.
• Collaborative, confident working with a wide range of technical and senior stakeholders.
• Proactive, positive, self‑motivated and comfortable taking ownership.
• Strong interpersonal skills with the ability to build trusted internal networks.
• Calm under pressure, deadline‑focused and adaptable in dynamic situations.
• Passionate about continuous improvement, innovation, and professional development.

Imagine a better future for you and a better future for us all. Join our close‑knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.

With us, you can. Apply today.

About Us

We are one of the world’s leading engineering and professional services firms. Our 72,800 passionate people are united by the common purpose of creating positive, long‑lasting impacts on the communities we serve through a culture of innovation, integrity, and inclusion. With over 9,000 professionals across the UK and Ireland, we are dedicated to our local communities and propelled by international brainpower.

What’s in it for you?

• Work-life balance: At WSP, we understand that work is just one aspect of your life. It’s important to make time for you, your family, friends, interests and your community. Our hybrid working policy offers the flexibility to work from home two days a week, while also providing opportunities to collaborate in our modern offices across the UK.
• Inclusivity & Belonging: We welcome applicants with varied backgrounds and experiences. We enable rewarding careers by encouraging people to bring their whole and authentic selves to work so that our work represents the fullest spectrum of society. We celebrate integrity and treat people with respect, supporting each other and embracing a culture of inclusion and belonging at WSP.
• Health & Wellbeing: We are committed to supporting our people, giving you the tools to make improvements to your health and wellbeing through our Thrive programme. Our Virtual GP service gives you access to an NHS or Irish Medical Council GP at a time and place that suits you – giving you peace of mind and quick access to medical advice when you need it most.
• Flex your time: To enhance work-life balance, WSP offers the “WSP My Hour,” allowing you to take one hour each day for personal activities, with the flexibility to make up the time earlier or later that day. We also provide part-time and flexible working arrangements, the option to purchase additional leave, and the ability to use your bank holiday entitlement to suit you.
• Your development: We understand the importance of development and training to you. That’s why we foster a supportive environment that invests in your growth, whether through training, mentoring, or Chartership.

#WeAreWSP Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity. As a Disability Confident leader, we will interview all disabled applicants who meet the essential criteria, please let us know if you require any workplace adjustments in support of your application.