At a Glance
- Tasks: Coordinate and deliver exciting events, meetings, and VIP visits with precision.
- Company: Join Portico, a fun and diverse company that values hard work and growth.
- Benefits: Enjoy competitive salary, excellent holiday allowance, and training opportunities.
- Other info: Flexible working hours and a supportive team culture await you!
- Why this job: Be part of a dynamic team and make a real impact on high-profile events.
- Qualifications: Organised, detail-focused, and a great communicator with a positive attitude.
The predicted salary is between 34500 - 35500 € per year.
Portico is defined by our unique culture – one that rewards hard work and dedication, empowers people to grow, with the belief that work should be fun and engaging! Our family is made up of many different people. We embrace diversity and believe in treating everyone equally to ensure that everyone has the same opportunities to grow, develop and progress in their careers.
Portico are currently on the lookout for an engaging and organised Deputy Events Coordinator to join our team based at the city offices of a world-renowned insurance firm. The Deputy Events Coordinator plays a key role in ensuring the seamless delivery of events, meetings, and VIP visits. This position provides essential operational and administrative support, helping to uphold exceptional service standards and protect the reputation of a high-profile client.
Working closely with the Events & Meetings Coordinator, internal teams, and external suppliers, you will support the full event lifecycle—from planning and logistics to on-site execution. You'll be relied upon to maintain accuracy, continuity, and operational excellence, particularly during peak periods or when covering coordinator absence. This is a role for someone who thrives in a fast-paced environment, takes pride in precision, and brings a consistently positive and proactive approach to their work.
Key Responsibilities- Support the coordination and delivery of events, meetings, and VIP visits.
- Manage logistics, scheduling, documentation, and on-site execution.
- Liaise with internal stakeholders and external suppliers to ensure smooth operations.
- Maintain high service standards and ensure all events are delivered professionally and compliantly.
- Uphold the client's reputation by minimising disruption and ensuring seamless attendee experiences.
- Provide continuity and support during periods of high activity or coordinator absence.
- Contribute to a collaborative, supportive, and high-performing team culture.
Hours: 40 hours per week, with shifts between 7am-8pm, from Monday-Friday, as per business needs.
Salary: £34,500-£35,500 per annum, depending on experience.
About YouYou will excel in this role if you:
- Work effectively both independently and as part of a team.
- Bring a positive, caring, enthusiastic, and engaging approach to everything you do.
- Are highly organised, detail-focused, and calm under pressure.
- Communicate clearly and confidently with a wide range of stakeholders.
- Take pride in delivering work to the highest standard.
- Are motivated to continually improve and always aspire to be the best at what you do.
- Excellent holiday allowance
- Pension contributions
- Life insurance
- Enhanced annual leave
- Recommend a Friend Bonus Scheme
- 24-hour personal helpline for employees, providing counselling & information services.
- Access to Choices, our discounts and benefits platform which offers you fabulous savings for thousands of high street retailers, hotels, cinemas and many more.
- Our Training Academy provides excellent training and development opportunities for our people.
Deputy Events Coordinator in London employer: WSH Group
Portico is an exceptional employer that fosters a vibrant and inclusive work culture, where hard work and dedication are rewarded. As a Deputy Events Coordinator in the heart of a prestigious insurance firm, you will enjoy excellent benefits, including generous holiday allowances and access to a comprehensive training academy, ensuring your professional growth. Join a supportive team that values diversity and empowers you to thrive in a fast-paced environment while delivering outstanding service.
StudySmarter Expert Advice🤫
We think this is how you could land Deputy Events Coordinator in London
✨Tip Number 1
Network like a pro! Get out there and connect with people in the events industry. Attend local meetups, join online forums, or even hit up social media groups. The more people you know, the better your chances of landing that Deputy Events Coordinator gig!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, highlighting your organisational prowess and attention to detail. When you apply through our website, include this portfolio to give us a taste of what you can bring to the table.
✨Tip Number 3
Prepare for the interview like it’s the big day! Research Portico and understand our culture and values. Be ready to discuss how your experience aligns with our mission of delivering exceptional service and maintaining high standards.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. It keeps you on our radar and reinforces your interest in being part of our dynamic team.
We think you need these skills to ace Deputy Events Coordinator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Deputy Events Coordinator role. Highlight your relevant experience in event coordination and any skills that match the job description. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your passion for events and how your positive, proactive approach aligns with our culture at Portico. Let us know why you’re excited about this opportunity!
Showcase Your Organisational Skills:In your application, give examples of how you've managed logistics or coordinated events in the past. We love detail-oriented candidates who can keep things running smoothly, especially under pressure!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. We can’t wait to hear from you!
How to prepare for a job interview at WSH Group
✨Know Your Events Inside Out
Before the interview, research the types of events Portico typically coordinates. Familiarise yourself with their style and any recent events they've hosted. This will help you demonstrate your understanding of their operations and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed logistics or coordinated events. Be ready to discuss how you maintained accuracy and continuity under pressure, as this is crucial for the Deputy Events Coordinator role.
✨Communicate Clearly and Confidently
Practice articulating your thoughts clearly. Since the role involves liaising with various stakeholders, being able to communicate effectively is key. Consider doing mock interviews with a friend to refine your delivery and boost your confidence.
✨Emphasise Your Team Spirit
Portico values collaboration, so be prepared to discuss how you work well in a team. Share specific instances where you've contributed to a positive team culture or supported colleagues during busy periods, highlighting your proactive approach.
