At a Glance
- Tasks: Coordinate and deliver exciting events, meetings, and VIP visits with precision and flair.
- Company: Join Portico, a vibrant company that values hard work and fun in the workplace.
- Benefits: Enjoy competitive salary, excellent holiday allowance, and access to discounts and training opportunities.
- Other info: Fast-paced environment with opportunities for growth and development.
- Why this job: Be part of a dynamic team and make a real impact on high-profile events.
- Qualifications: Organised, detail-oriented, and a great communicator with a positive attitude.
The predicted salary is between 34500 - 35500 € per year.
Portico is defined by our unique culture – one that rewards hard work and dedication, empowers people to grow, with the belief that work should be fun and engaging! Our family is made up of many different people. We embrace diversity and believe in treating everyone equally to ensure that everyone has the same opportunities to grow, develop and progress in their careers.
Portico are currently on the lookout for an engaging and organised Deputy Events Coordinator to join our team based at the city offices of a world-renowned insurance firm. The Deputy Events Coordinator plays a key role in ensuring the seamless delivery of events, meetings, and VIP visits. This position provides essential operational and administrative support, helping to uphold exceptional service standards and protect the reputation of a high-profile client.
Working closely with the Events & Meetings Coordinator, internal teams, and external suppliers, you will support the full event lifecycle—from planning and logistics to on-site execution. You’ll be relied upon to maintain accuracy, continuity, and operational excellence, particularly during peak periods or when covering coordinator absence. This is a role for someone who thrives in a fast-paced environment, takes pride in precision, and brings a consistently positive and proactive approach to their work.
Key Responsibilities- Support the coordination and delivery of events, meetings, and VIP visits.
- Manage logistics, scheduling, documentation, and on-site execution.
- Liaise with internal stakeholders and external suppliers to ensure smooth operations.
- Maintain high service standards and ensure all events are delivered professionally and compliantly.
- Uphold the client’s reputation by minimising disruption and ensuring seamless attendee experiences.
- Provide continuity and support during periods of high activity or coordinator absence.
- Contribute to a collaborative, supportive, and high-performing team culture.
Hours: 40 hours per week, with shifts between 7am-8pm, from Monday-Friday, as per business needs.
Salary: £34,500-£35,500 per annum, depending on experience.
About YouYou will excel in this role if you:
- Work effectively both independently and as part of a team.
- Bring a positive, caring, enthusiastic, and engaging approach to everything you do.
- Are highly organised, detail-focused, and calm under pressure.
- Communicate clearly and confidently with a wide range of stakeholders.
- Take pride in delivering work to the highest standard.
- Are motivated to continually improve and always aspire to be the best at what you do.
What's in it for you?
- Excellent holiday allowance
- Pension contributions
- Life insurance
- Enhanced annual leave
- Recommend a Friend Bonus Scheme
- 24-hour personal helpline for employees, providing counselling & information services.
- Access to Choices, our discounts and benefits platform which offers you fabulous savings for thousands of high street retailers, hotels, cinemas and many more.
- Our Training Academy provides excellent training and development opportunities for our people.
Deputy Events Coordinator employer: WSH Group
Portico is an exceptional employer that fosters a vibrant and inclusive work culture, where hard work and dedication are rewarded. As a Deputy Events Coordinator, you will thrive in a dynamic environment, supported by excellent training and development opportunities, while enjoying a comprehensive benefits package that includes generous holiday allowances and access to exclusive discounts. Join us in delivering outstanding events for a prestigious client, where your contributions will be valued and your career can flourish.
StudySmarter Expert Advice🤫
We think this is how you could land Deputy Events Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, attend relevant meetups, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your skills! If you’ve got a portfolio of past events or projects, bring it along to interviews. It’s a great way to demonstrate your organisational prowess and attention to detail, which are key for the Deputy Events Coordinator role.
✨Tip Number 3
Be proactive! Don’t just wait for job postings to appear. Reach out directly to companies you admire, like Portico, and express your interest in working with them. A friendly email can go a long way in making a memorable impression.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application directly. Plus, it shows you’re genuinely interested in joining our team and helps us keep track of your application more efficiently.
We think you need these skills to ace Deputy Events Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Deputy Events Coordinator role. Highlight your experience in event coordination, logistics management, and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your passion for events and how your background aligns with our culture at Portico. Keep it engaging and personal – we love a bit of personality!
Showcase Your Organisational Skills:In your application, emphasise your organisational prowess. Share examples of how you've successfully managed multiple tasks or events simultaneously. We’re looking for someone who thrives under pressure and keeps everything running smoothly!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our fantastic team at Portico!
How to prepare for a job interview at WSH Group
✨Know Your Events Inside Out
Before the interview, research the types of events Portico typically coordinates. Familiarise yourself with their style and approach to ensure you can discuss how your experience aligns with their needs.
✨Showcase Your Organisational Skills
Be ready to share specific examples of how you've managed logistics and scheduling in past roles. Highlight any tools or methods you use to stay organised, especially under pressure.
✨Communicate with Confidence
Practice articulating your thoughts clearly and confidently. Since the role involves liaising with various stakeholders, demonstrating strong communication skills will be key to impressing the interviewers.
✨Emphasise Team Collaboration
Portico values a collaborative culture, so be prepared to discuss how you've worked effectively within a team. Share stories that illustrate your ability to support colleagues and contribute to a positive work environment.
