WRU Group Event and Projects Manager (Maternity Cover) in Cardiff

Rheolwr Digwyddiadau a Phrosiectau Grŵp URC

Contract: 12-month Fixed Term
Hours: 35 hours per week, plus major event days and additional hours as required
Salary: £38,000–£42,000 per annum
Location: Principality Stadium, Cardiff

The Role

This is an exciting opportunity to play a key role in the planning and delivery of major events at one of the UK’s most iconic sporting venues.

As WRU Group Event and Projects Manager, you’ll work closely with the Head of Event Sales and Operations, Event Owners and teams across the WRU Group to plan, coordinate and safely deliver a wide range of events at Principality Stadium.

From international sporting fixtures to major concerts, entertainment and special events, you’ll help ensure every event is expertly planned, professionally delivered and provides an outstanding experience for our customers, partners and visitors.

You’ll build strong relationships with internal teams, Event Owners, promoters, contractors and external agencies, while ensuring event delivery meets relevant legislation, internal procedures and industry best practice.

What You’ll Be Doing

• Planning and coordinating events in line with the Stadium’s agreed event planning process.
• Producing detailed Event Management Plans and supporting event documentation.
• Working closely with Event Owners and promoters to understand their operational, broadcast, media and entertainment requirements.
• Coordinating internal teams, contractors and statutory agencies to ensure events are appropriately resourced.
• Supporting the safe and effective management of event-day operations across internal and external Stadium areas.
• Working with safety and facilities colleagues to identify and manage event-related risks.
• Supporting planning for stewarding, accreditation, broadcast infrastructure and other key event operations.
• Managing event budgets and costs within agreed parameters.
• Building effective relationships with key stakeholders.
• Managing the delivery of the Principality Stadium Community Events Programme.
• Supporting additional events and special projects as required.

What we’re looking for

Someone with strong event and project management experience who is comfortable working in a high-profile, fast-paced environment.

You’ll ideally bring:

• At least two years’ experience working within a high-profile, multi-purpose venue.
• Experience planning and delivering live sporting and/or entertainment events.
• Strong project management, organisational and stakeholder management skills.
• Experience managing multiple projects and deadlines.
• Experience working with internal teams, external contractors and statutory agencies.
• A good understanding of event health and safety requirements.
• Practical knowledge of the Green Guide and Purple Guide.
• Experience working within a commercially focused, safety-led environment.
• Strong written and verbal communication skills.
• Excellent attention to detail and the ability to adapt when priorities change.
• Strong Microsoft Word, Excel and PowerPoint skills.
• A relevant degree or equivalent qualification.
• An IOSH qualification or similar.

Additional information

• A valid UK driving licence is required for this role.
• The successful candidate will be required to undertake an enhanced DBS check.
• A NEBOSH qualification and Welsh language skills would be advantageous.

Closing Date: 07 October 2026

Full Job Description

Job Title: WRU Group Event and Projects Manager

Contract: 12-month Fixed Term (Maternity Cover)

Hours: 35 hours per week, plus major event days and additional hours as required

Salary: £38,000–£42,000 per annum

Location: Principality Stadium, Cardiff

Responsible to: Head of Event Sales and Operations

Role Summary: Plan and manage events in line with the WRU Group events strategy, working closely with the Head of Event Sales and Operations and Event Owners to ensure all requirements are effectively coordinated and delivered. The WRU Group Event and Projects Manager is responsible for the planning, coordination and safe delivery of events, ensuring compliance with relevant legislation, internal procedures and industry best practice. The role will build strong relationships with Event Owners and key stakeholders, while identifying opportunities to continuously improve venue operations, customer experience and the commercial success of the Stadium. The role will also support the development of other members of the Event Management team, helping to ensure a consistent and high-quality service across all events. The successful candidate will be capable of delivering events across the Principality Stadium calendar and will have a strong understanding of the operational, logistical and health and safety requirements associated with major sporting and entertainment events.

Key Relationships

• Stadium Operations.
• Safety Officer.
• Group Ticketing.
• Group Commercial.
• Group Communications.
• Stadium Caterer.
• External stakeholders, including Cardiff Council, South Wales Police, Welsh Ambulance Services University NHS Trust and Welsh Government.
• Event Owners.

Key Responsibilities, Tasks and Activities

• Support the Head of Event Sales and Operations (HESO) in delivering the Stadium’s short and long-term event strategy and maintaining a high-quality event management service.
• Develop effective relationships with Event Owners, delivery partners, contractors, statutory agencies and other key stakeholders.
• Work with senior colleagues and Safety Officers to develop flexible and effective venue management plans for events.
• Ensure a bespoke Event Management Plan and supporting documentation is produced for each event.
• Plan and deliver events in line with approved event planning processes, legislation, safety requirements and industry best practice.
• Define service standards and support the Stadium team in delivering an excellent experience for Event Owners, promoters and customers.
• Produce and distribute accurate and timely event documentation using appropriate collaborative working systems.
• Coordinate internal teams, contractors and statutory agencies to ensure events are appropriately resourced, including build and breakdown periods.
• Oversee event-day operations across internal and external areas, ensuring a coordinated approach across the Event Management team.
• Work closely with the Head of Facilities and other relevant colleagues to identify, manage and review event-related health and safety risks, systems and procedures.
• Build a strong understanding of venue hire agreements and support the HESO with commercial and contractual discussions where required.
• Monitor event costs and work within approved budgets as directed by the HESO.
• Liaise with Event Owners to coordinate broadcast, media and event-day entertainment requirements.
• Manage event-specific accreditation arrangements as directed by the HESO.
• Coordinate the operation of Stadium broadcast infrastructure on event days where required.
• Support the planning of event stewarding in conjunction with the Stewarding and Events Manager.
• Manage the administration and delivery of the Principality Stadium Community Events Programme.
• Deliver other events, projects and duties as required to support changing WRU Group priorities.
• Carry out all duties in line with the WRU Group’s values and standards.

Your Experience

• Practical knowledge of the Green Guide and Purple Guide.
• At least two years’ experience working within a high-profile, multi-purpose venue.
• Experience planning and delivering live sporting and entertainment events.
• Experience working with internal teams, external stakeholders, contractors and statutory agencies.
• Experience managing multiple projects and deadlines.
• Experience working within a commercially focused, safety-led environment.
• Experience supporting broadcast and media operations at major events.
• Experience working with contractors delivering special effects and obtaining relevant approvals.
• Experience supporting high-profile and security-sensitive events or visits.
• Experience coordinating activity across a range of functions.
• Experience applying health and safety requirements within the events industry, including areas such as working at height and crowd management.
• Experience managing event budgets.
• Experience delivering high-profile sporting events and/or concerts.

Skills & Qualifications

• A relevant degree or equivalent qualification.
• Strong IT skills, particularly Microsoft Word, Excel and PowerPoint.
• Excellent written and verbal communication skills.
• IOSH qualification or similar.
• NEBOSH qualification would be advantageous.
• Welsh language skills would be desirable.

Key Competencies

• Strong interpersonal and relationship-building skills.
• Effective planning, organisation and project management skills.
• Excellent attention to detail.
• Ability to manage competing priorities.
• Ability to adapt to change and work effectively in a fast-paced environment.
• Strong problem-solving and decision-making skills.
• Ability to work collaboratively across teams.

Other Requirements

• A valid UK driving licence is required.
• The successful candidate will be required to undertake an enhanced DBS check.
• A flexible approach to working hours, including major event days, evenings and weekends as required.
• A commitment to equality, diversity and inclusion in employment and sport.
• An understanding of individual responsibilities in relation to health and safety.

The Perks

As a member of the WRU Group, you will have access to our full range of employee benefits, including:

• Salary Sacrifice Pension (5% employee contribution, matched by WRU)
• Life assurance scheme
• WRU Group Ticket Allocation (in line with ticketing policy)
• One additional paid day off (birthday leave)
• Employee assistance programme
• Team Tactics – hybrid working arrangements
• Free stadium parking and gym
• WRU Group store and tour discounts
• WRU Group partnership offers
• Eye Care Voucher Scheme
• Cycle to Work Scheme

Our Values

The WRU Group are committed to developing a culture whereby all employees are equally valued and respected. Our aims, together with our vision and mission, are underpinned by our core values and beliefs which embrace: Integrity, Excellence, Success, Courage, Family & Humour.

Inclusion At The WRU

The WRU Group are committed to building diverse, high-performing and engaged teams across Welsh Rugby. We are ambitious about providing a people first culture where everyone can belong, be heard and respected. We are happy to talk to you about our Crys I Bawb EDI Strategy (2024-2029) and you can also read more about our commitment in our Equality, Diversity and Inclusion Policy.

Diversity monitoring

We know that we deliver better services when our workforce reflects the full range of backgrounds and experiences in the society we serve. To continue to do this we need your help in filling out a short monitoring form. None of the information you provide will be visible as part of your application. It will only be used anonymously to monitor the inclusivity of our selection processes. You can select 'prefer not to say’ if you would rather not answer any question.

Rheolwr Digwyddiadau a Phrosiectau Grŵp URC

Contract: Cyfnod Penodol 12 mis (Cyfnod Mamolaeth)

Oriau: 35 awr yr wythnos, ynghyd â diwrnodau digwyddiadau mawr ac oriau ychwanegol yn ôl yr angen

Cyflog: £38,000–£42,000 y flwyddyn

Lleoliad: Stadiwm Principality, Caerdydd

Y Rôl

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