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- Tasks: Manage and organise documents to ensure data accuracy and security.
- Company: Wärtsilä is a global leader in marine technology, driving sustainable solutions.
- Benefits: Enjoy training opportunities, a supportive environment, and a chance to impact sustainability.
- Why this job: Join a dynamic team focused on innovation and making a difference in the maritime industry.
- Qualifications: Experience in document management and proficiency in Microsoft Office required.
- Other info: Security clearance is needed; applicants must have the right to work in the UK.
The predicted salary is between 28800 - 43200 £ per year.
Wärtsilä is a world leader in marine technology and leading the industry\’s transformation towards a decarbonised and sustainable future. With the world’s widest portfolio and service network, we – Wärtsilians – deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented through digitalisation and new technologies are offering a new era of shipping. Did you know that shipping is the world’s most efficient mode of transportation and that 88% of the world\’s trade is carried by sea?
We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services – together. Are you ready to jump onboard?
Wärtsilä Defence Solutions Ltd, WDSL, is part of the wider Wärtsilä Marine Business, which focuses on enhancing the business of its marine and oil & gas industry customers by providing innovation products and integrated solutions that are safe, environmentally sustainable, efficient, flexible and economically sound.
At WDSL we provide integrated shaftline systems, packages and products that offer lifecycle efficiency, decreased costs and reduced risks through the provision of reliable and environmentally sustainable products.
We Are Now Seeking a
Document Controller reporting to the Quality Assurance Manager
The role, working within the Quality function will support the wider business to ensure the efficient management, organization, and distribution of departmental and project-related documents and records to ensure the accuracy, integrity, and security of our company data and information.
What You Will Be Doing
- Maintaining the company BMS (Business Management System) including:
- Developing and improving the current BMS into a structured, consistent and intuitive business tool
- Maintenance and oversight of an appropriate document review process
- Creating and maintaining document templates
- Ensuring BMS documentation is maintained accurately with appropriate protective and export control markings, other appropriate identification and the correct referencing
- Management of robust records retention and archiving processes
What We Expect From You
- Experience of working in similar role, ideally in a highly regulated industry
- Knowledge and experience of electronic document management tools
- Microsoft Office experience, including SharePoint
- Excellent communicator with strong analytical skills
- A strong team player with the ability and willingness to also work independently in a systematic and structured way.
- Ability to take responsibility for your work and take the initiative to secure the completion of your tasks
- Logical sound judgement and maintains the highest ethical standards Motivated and positive attitude to identify practical solutions
- Diplomatic in approach to dealing with users across varied functions
- The job is offered subject to successfully obtaining Security Clearance.
- Any applicants must have (and be able to evidence) the right to work in the UK
What We Offer You
All our employees are encouraged to utilise the variety of training activities, learning solutions and self-study materials that we have to offer which supports the opportunity to further develop your talents and competencies within an international working environment, in an ambitious and growth orientated organisation.
If you feel excited by being part of this dynamic working environment and you think your personal skills and qualities match the job requirements, we look forward to receiving your application, together with a CV.
Why you and us?
We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative.
We are authentic and honest, and we strongly believe in that by being your own true self you can accomplish so much more. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition?
We have an amazing team and we are excited about our work and the impact it has on building sustainable societies. We are looking to find a colleague with this shared passion for smart technologies and a sustainable future.
Contact & next steps
We hope to hear from you soon, by submitting your application through our careers portal. We aim to keep you updated on the process throughout.
For further questions please reach out to Jess Baxter, Talent Acquisition Partner, through email jess.baxter@wartsila.com with any questions related to this position (NO AGENCIES – Only for questions from direct job applicants, applications through email will not be recorded or responded to).
Welcome to join us in shaping the decarbonisation of marine and energy!
At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.
This is Wärtsilä
Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com #wärtsilämarine
Last application date: 21/07/2025
At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.
Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.
This is Wärtsilä
Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com. #J-18808-Ljbffr
Document Controller employer: Wärtsilä i Norge
Contact Detail:
Wärtsilä i Norge Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with electronic document management systems like SharePoint and SAP, as these are crucial for the Document Controller role. Consider taking online courses or tutorials to enhance your skills in these tools.
✨Tip Number 2
Network with professionals in the marine technology sector. Attend industry events or join relevant online forums to connect with people who can provide insights into the company culture at Wärtsilä and the expectations for the role.
✨Tip Number 3
Prepare to discuss your experience in maintaining Business Management Systems (BMS) during interviews. Think of specific examples where you improved document processes or ensured compliance in previous roles.
✨Tip Number 4
Showcase your communication and analytical skills by preparing questions that demonstrate your understanding of the role's responsibilities. This will highlight your proactive approach and genuine interest in contributing to the team.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of a Document Controller at Wärtsilä. Familiarise yourself with their Business Management System (BMS) and the importance of document management in a regulated industry.
Tailor Your CV: Highlight your relevant experience in document control and any familiarity with electronic document management tools like SharePoint or SAP. Make sure to showcase your analytical skills and ability to work both independently and as part of a team.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for working at Wärtsilä and how your values align with their commitment to sustainability and innovation. Mention specific examples from your past experiences that demonstrate your capability in managing documents effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Document Controller role.
How to prepare for a job interview at Wärtsilä i Norge
✨Understand the Business Management System (BMS)
Familiarise yourself with the company's BMS and its importance in maintaining document integrity. Be prepared to discuss how you can contribute to developing and improving this system.
✨Showcase Your Document Management Skills
Highlight your experience with electronic document management tools like SharePoint and SAP. Provide examples of how you've successfully managed documents in previous roles, especially in regulated environments.
✨Demonstrate Strong Communication Abilities
As a Document Controller, effective communication is key. Prepare to discuss how you have collaborated with various teams to improve document management solutions and ensure compliance with internal and regulatory requirements.
✨Exhibit a Problem-Solving Mindset
Wärtsilä values innovation and practical solutions. Be ready to share instances where you've identified challenges in document management and how you approached solving them, showcasing your analytical skills and initiative.
