At a Glance
- Tasks: Support C-level executives with scheduling, travel logistics, and communication.
- Company: Join WRITER, a leading AI-powered enterprise transforming the future of work.
- Benefits: Generous PTO, medical insurance, parental leave, and wellness stipends.
- Other info: Hybrid role based in London with excellent career growth opportunities.
- Why this job: Be a key player in a fast-paced tech environment and make a real impact.
- Qualifications: 5+ years supporting C-level executives, strong organisational skills, and proficiency in Google Workspace.
The predicted salary is between 36000 - 60000 £ per year.
About WRITER
WRITER is where the world’s leading enterprises orchestrate AI-powered work. Our vision is to expand human capacity through superintelligence. We’re proving it’s possible – through powerful, trustworthy AI that unites IT and business teams together to unlock enterprise-wide transformation. With WRITER’s end-to-end platform, hundreds of companies like Mars, Marriott, Uber, and Vanguard are building and deploying AI agents that are grounded in their company’s data and fueled by WRITER’s enterprise-grade LLMs. Valued at $1.9B and backed by industry-leading investors including Premji Invest, Radical Ventures, and ICONIQ Growth, WRITER is rapidly cementing its position as the leader in enterprise generative AI.
Founded in 2020 with office hubs in San Francisco, New York City, Austin, Chicago, and London, our team thinks big and moves fast, and we’re looking for smart, hardworking builders and scalers to join us on our journey to create a better future of work with AI.
About the role
We’re seeking an exceptional executive assistant to partner with our chief commercial officer and chief operating officer from our London office. This is a high-impact position where you’ll serve as a strategic extension of the C-Suite, orchestrating complex schedules, facilitating seamless communication, and ensuring every minute of their time drives maximum value for the organization.
You’ll collaborate closely with our U.S.-based executive support team, serving as the primary London hub for scheduling, logistics, and coordination. When our CCO and COO are in the UK, you’re their anchor. When they travel to the States, you ensure flawless handovers and continuity. Your work keeps the momentum going, no matter where our leaders are in the world. This is a hybrid role based in London. You’ll need to be available to work from our London office as required to support our executives effectively.
What you’ll do
- Complex calendar management: manage the COO’s and CCO’s dynamic schedules both internally and externally, understanding key priorities to strategically organize meetings and commitments.
- International & domestic travel: book and plan all logistics for the COO’s and CCO’s travel, including flights, hotels, ground transportation.
- Daily agenda & briefings: ensure the COO’s and CCO’s daily agenda is updated and collaborate with internal teams to include comprehensive prep sheets and background information for all external meetings.
- Event & conference support: provide EMEA on-site support at in-person events and conferences, ensuring seamless logistical execution.
- Inbox management & correspondence: triage the COO’s and CCO’s inbox, prioritize messages, and draft emails on their behalf to ensure timely, professional, and aligned responses.
- Stakeholder coordination: serve as the key liaison with internal and external stakeholders to support the COO & CCO schedules and regional priorities.
- Miscellaneous admin support: additional administrative support as needed by the COO and CCO.
What you need
- You have 5+ years of experience as an administrative professional supporting a C-level executive, in a fast-paced, high-growth technology company.
- You are located in London and able to work in a hybrid model, coming into our London office as needed.
- You have proven experience with heavy calendar management and booking complex international travel.
- You build and maintain relationships externally with admins and executives.
- You are highly proficient in Google Workspace and can quickly master new tools.
- You possess exceptional organizational and time management skills, with an ability to prioritize effectively among competing demands.
- You are known for your meticulous attention to detail and accuracy.
- You have direct experience managing logistics for executives' media and event appearances.
- You are an outstanding communicator with experience coordinating effectively with globally-distributed teams.
- You are collaborative and self-driven.
Benefits & perks (UK full-time employees)
- Generous PTO, plus company holidays
- Comprehensive medical and dental insurance
- Paid parental leave for all parents (12 weeks)
- Fertility and family planning support
- Early-detection cancer testing through Galleri
- Competitive pension scheme and company contribution
- Annual work-life stipends for wellness, learning and development
- Company-wide off-sites and team off-sites
- Competitive compensation and company stock options
Executive Assistant, COO & CCO in London employer: Writer
WRITER is an exceptional employer that fosters a dynamic and innovative work culture, where employees are empowered to contribute to the future of AI-powered enterprise solutions. Based in London, the company offers generous benefits including comprehensive medical coverage, competitive compensation, and ample opportunities for professional growth through learning stipends and company-wide off-sites. Joining WRITER means being part of a fast-paced, high-growth environment that values collaboration and supports your career development while making a meaningful impact in the tech industry.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant, COO & CCO in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at WRITER on LinkedIn. A friendly chat can give us insider info and maybe even a referral, which can really boost our chances.
✨Tip Number 2
Prepare for the interview by researching WRITER’s recent projects and achievements. We want to show that we’re not just interested in the role but also passionate about their mission and vision.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This helps us articulate our experience and skills confidently, especially when it comes to supporting C-level executives.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email reiterating our enthusiasm for the role can leave a lasting impression. And remember, apply through our website for the best chance!
We think you need these skills to ace Executive Assistant, COO & CCO in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in supporting C-level executives and managing complex schedules, as this is key for us at WRITER.
Showcase Your Skills:Don’t forget to emphasise your organisational skills and attention to detail. We want to see how you’ve successfully managed logistics and communication in fast-paced environments, so give us some solid examples!
Be Professional Yet Personable:While we appreciate professionalism, we also love a bit of personality! Let your unique voice shine through in your application, showing us that you’re not just another candidate but someone who can fit into our dynamic team.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Writer
✨Know Your Role Inside Out
Before the interview, dive deep into the job description. Understand the key responsibilities and how your experience aligns with them. Be ready to discuss specific examples from your past that demonstrate your skills in calendar management, travel logistics, and stakeholder coordination.
✨Showcase Your Communication Skills
As an Executive Assistant, communication is key. Prepare to articulate how you’ve effectively managed correspondence and liaised with various stakeholders in previous roles. Consider bringing examples of emails or communications you've drafted that highlight your professionalism and attention to detail.
✨Demonstrate Your Organisational Prowess
Be prepared to discuss your methods for staying organised, especially when managing complex schedules. You might want to share tools or systems you use to keep track of tasks and priorities, as well as any challenges you've faced and how you overcame them.
✨Ask Insightful Questions
At the end of the interview, don’t shy away from asking questions. Inquire about the team dynamics, the CCO and COO’s working styles, or how success is measured in this role. This shows your genuine interest in the position and helps you gauge if it’s the right fit for you.
