At a Glance
- Tasks: Manage complex schedules and facilitate seamless communication for C-level executives.
- Company: Join WRITER, a leading enterprise in AI-powered work with a dynamic culture.
- Benefits: Enjoy generous PTO, comprehensive health insurance, and wellness stipends.
- Other info: Hybrid role based in London with excellent career growth opportunities.
- Why this job: Be a strategic partner to top executives and drive impactful organisational value.
- Qualifications: 5+ years supporting C-level executives in fast-paced tech environments.
The predicted salary is between 36000 - 60000 £ per year.
About WRITER
WRITER is where the world's leading enterprises orchestrate AI-powered work. Our vision is to expand human capacity through superintelligence. We are proving it is possible through powerful, trustworthy AI that unites IT and business teams together to unlock enterprise-wide transformation. With WRITER's end-to-end platform, hundreds of companies like Mars, Marriott, Uber, and Vanguard are building and deploying AI agents grounded in their company's data and fuelled by WRITER's enterprise-grade LLMs. Valued at $1.9B and backed by industry-leading investors including Premji Invest, Radical Ventures, and ICONIQ Growth, WRITER is rapidly cementing its position as the leader in enterprise generative AI.
Founded in 2020 with office hubs in San Francisco, New York City, Austin, Chicago, and London, our team thinks big and moves fast. We are looking for smart, hardworking builders and scalers to join us on our journey to create a better future of work with AI.
About the role
We are seeking an exceptional executive assistant to partner with our chief commercial officer and chief operating officer from our London office. This is a high-impact position where you will serve as a strategic extension of the C-Suite, orchestrating complex schedules, facilitating seamless communication, and ensuring every minute of their time drives maximum value for the organization.
You will collaborate closely with our U.S.-based executive support team, serving as the primary London hub for scheduling, logistics, and coordination. When our CCO and COO are in the UK, you are their anchor. When they travel to the States, you ensure flawless handovers and continuity. Your work keeps the momentum going, no matter where our leaders are in the world. This is a hybrid role based in London. You will need to be available to work from our London office as required to support our executives effectively.
What you will do
- Complex calendar management: manage the COO's and CCO's dynamic schedules both internally and externally, understanding key priorities to strategically organize meetings and commitments.
- International & domestic travel: book and plan all logistics for the COO's and CCO's travel, including flights, hotels, ground transportation.
- Daily agenda & briefings: ensure the COO's and CCO's daily agenda is updated and collaborate with internal teams to include comprehensive prep sheets and background information for all external meetings.
- Event & conference support: provide EMEA on-site support at in-person events and conferences, ensuring seamless logistical execution.
- Inbox management & correspondence: triage the COO's and CCO's inbox, prioritise messages, and draft emails on the COO's and CCO's behalf to ensure timely, professional, and aligned responses.
- Stakeholder coordination: serve as the key liaison with internal and external stakeholders to support the COO & CCO schedules and regional priorities.
- Miscellaneous admin support: additional administrative support as needed by the COO and CCO.
What you need
- You have 5+ years of experience as an administrative professional supporting a C-level executive in a fast-paced, high-growth technology company.
- You are located in London and able to work in a hybrid model, coming into our London office as needed.
- You have proven experience with heavy calendar management and booking complex international travel.
- You build and maintain relationships externally with admins and executives.
- You are highly proficient in Google Workspace and can quickly master new tools.
- You possess exceptional organisational and time management skills, with an ability to prioritise effectively among competing demands.
- You are known for your meticulous attention to detail and accuracy.
- You have direct experience managing logistics for executives' media and event appearances.
- You are an outstanding communicator with experience coordinating effectively with globally-distributed teams.
- You are collaborative and self-driven.
Benefits & perks (UK full-time employees):
- Generous PTO, plus company holidays
- Comprehensive medical and dental insurance
- Paid parental leave for all parents (12 weeks)
- Fertility and family planning support
- Early-detection cancer testing through Galleri
- Competitive pension scheme and company contribution
- Annual work-life stipends for wellness, learning and development
- Company-wide off-sites and team off-sites
- Competitive compensation and company stock options
Executive Assistant, COO in London employer: Writer
WRITER is an exceptional employer that fosters a dynamic and innovative work culture, where employees are empowered to contribute to the future of AI-powered enterprise solutions. Based in London, the company offers generous benefits including comprehensive medical insurance, competitive compensation, and ample opportunities for professional growth through learning stipends and company-wide off-sites. With a focus on collaboration and support, WRITER ensures that its team members thrive in a fast-paced environment while making a meaningful impact on global enterprises.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant, COO in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at WRITER through LinkedIn. A friendly chat can give us insider info on the company culture and what they really value in an Executive Assistant.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your experience aligns with managing complex schedules and international travel. We want to hear how you can keep the C-Suite running smoothly!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've successfully managed busy calendars and logistics in the past. We love seeing candidates who can demonstrate their ability to juggle multiple priorities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re serious about joining the WRITER team and contributing to our mission.
We think you need these skills to ace Executive Assistant, COO in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in supporting C-level executives and managing complex schedules, as this is key for us at WRITER.
Showcase Your Skills:Don’t forget to emphasise your organisational skills and attention to detail. We want to see how you’ve successfully managed logistics and communication in fast-paced environments, so give us some solid examples!
Be Professional Yet Personable:While we appreciate professionalism, we also love a bit of personality! Let your unique voice shine through in your application, showing us that you’re not just another candidate but someone who fits our vibrant culture.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Writer
✨Master the Art of Calendar Management
Since this role involves complex calendar management, be prepared to discuss your strategies for prioritising and organising schedules. Bring examples of how you've successfully managed competing demands in the past.
✨Showcase Your Travel Planning Skills
Highlight your experience with booking international travel and managing logistics. Be ready to explain how you ensure seamless travel experiences, including any tools or methods you use to keep everything organised.
✨Communicate Like a Pro
As an executive assistant, communication is key. Prepare to demonstrate your ability to draft professional emails and manage correspondence effectively. You might even want to bring a sample email you've written in a previous role.
✨Be Ready for Scenario Questions
Expect scenario-based questions that test your problem-solving skills. Think about potential challenges you might face in this role and how you would handle them, especially regarding stakeholder coordination and event support.
