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- Tasks: Be the friendly face of our office, welcoming visitors and managing calls.
- Company: Join Wright Staff, a dynamic recruitment team in Worcester.
- Benefits: Enjoy flexible hours, competitive pay, and a supportive work environment.
- Why this job: Perfect for gaining experience in a fast-paced, friendly atmosphere.
- Qualifications: Previous customer service experience and strong communication skills are preferred.
- Other info: Part-time role with a minimum of 25 hours per week.
Wright Staff is seeking a friendly, professional, and organised Part-Time Receptionist to join our team in Worcester. As the first point of contact for clients, candidates, and visitors, the receptionist plays a crucial role in creating a welcoming atmosphere and ensuring the smooth operation of our front office. This role is perfect for someone looking for flexible part-time hours in a dynamic recruitment environment. Role: Monday to Friday (Apply online only)hrs plus 8 weeks annual holiday cover 30mins unpaid break per day Statutory holiday pro rata with one day extra holiday per 12 months service Key Responsibilities: Greet and welcome visitors in a friendly and professional manner. Answer and manage incoming phone calls, directing inquiries to the appropriate departments. Ensure the reception area is tidy, presentable, and well-maintained at all times. Client & Candidate Support: Assist candidates and clients with general enquiries, whether in person, over the phone, or via email. Provide relevant information to walk-in candidates regarding job vacancies and the recruitment process. Distribute necessary forms, brochures, and paperwork to visitors. Scheduling & Coordination: Manage the office calendar by scheduling meetings, interviews, and appointments. Coordinate with recruitment consultants to ensure smooth interview scheduling and communication. Notify consultants of any candidate or client arrivals and facilitate meetings. Administrative Support: Handle basic administrative duties such as filing, photocopying, and data entry. Assist with the preparation of documents and reports as needed. Distribute incoming mail and manage outgoing mail and courier services. Database Management: Maintain and update the company’s contact database with candidate and client information. Support the team with updating records and ensuring compliance with GDPR requirements. Office Supplies & Inventory: Monitor and order office supplies as needed, ensuring that the office is fully stocked. Assist with managing inventory for office equipment and coordinating any necessary maintenance or repairs. Key Skills & Requirements: Previous experience as a receptionist or in a customer service role is preferred. Excellent communication skills with a friendly and professional phone manner. Strong organisational skills, with the ability to multi-task and prioritise tasks efficiently. Proficient in MS Office, including Word, Excel, and Outlook. Ability to work independently and as part of a team in a fast-paced environment. Attention to detail and accuracy in completing tasks. Positive attitude with a strong customer service focus. Why Join Wright Staff? Work with a supportive, close-knit team in a dynamic recruitment environment. Enjoy flexible, part-time hours that fit around your schedule. Opportunity to develop your administrative skills in a growing company. Competitive pay and a friendly, welcoming workplace. Job Type: Part-time, Permanent Pay: £12.50 per hour Expected hours: No less than 25 per week Benefits: Company pension Work Location: In person
Administrator (Part Time) employer: Wright Staff Recruitment Ltd
Contact Detail:
Wright Staff Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator (Part Time)
✨Tip Number 1
Make sure to showcase your friendly and professional demeanor during any interactions you have with the company. Whether it's through a phone call or an email, your communication style should reflect the welcoming atmosphere they are looking for.
✨Tip Number 2
Highlight your organisational skills by discussing any relevant experiences where you managed schedules or coordinated meetings. This will demonstrate your ability to handle the office calendar effectively.
✨Tip Number 3
Familiarise yourself with common recruitment processes and terminology. Being knowledgeable about the industry will help you assist candidates and clients more effectively, making you a valuable asset to the team.
✨Tip Number 4
Show your proficiency in MS Office by mentioning specific tasks you've completed using Word, Excel, or Outlook. This will reassure them that you can handle the administrative duties required for the role.
We think you need these skills to ace Administrator (Part Time)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in customer service or receptionist roles. Emphasize your communication skills and any previous administrative tasks you've handled.
Craft a Friendly Cover Letter: Write a cover letter that reflects your friendly and professional demeanor. Mention why you are interested in the part-time receptionist role and how your skills align with the responsibilities outlined in the job description.
Showcase Your Organisational Skills: In your application, provide examples of how you've successfully managed multiple tasks or schedules in previous roles. This will demonstrate your ability to handle the dynamic environment at Wright Staff.
Highlight Your Tech Proficiency: Mention your proficiency in MS Office applications like Word, Excel, and Outlook. If you have experience with database management or GDPR compliance, be sure to include that as well.
How to prepare for a job interview at Wright Staff Recruitment Ltd
✨Show Your Friendly Side
As a receptionist, your demeanor is key. Make sure to greet the interviewer with a warm smile and a friendly attitude. This will demonstrate your ability to create a welcoming atmosphere, which is crucial for the role.
✨Highlight Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks or schedules in previous roles. This will show that you can handle the dynamic environment of a recruitment office effectively.
✨Demonstrate Communication Skills
Since you'll be the first point of contact, it's important to showcase your excellent communication skills. Practice answering common questions clearly and professionally, and be ready to discuss how you handle phone inquiries.
✨Familiarise Yourself with MS Office
Since proficiency in MS Office is required, brush up on your skills in Word, Excel, and Outlook. Be ready to discuss how you've used these tools in past positions, especially for administrative tasks.
