Facilities Coordinator in Fife

Wright Health Group is a leading distributor of dental materials and equipment, with companies in the UK, South Africa and the US. The Group has expanded significantly over recent years and continues to implement ambitious growth plans across its markets.

We are seeking a proactive and reliable Facilities Coordinator to join our site operations team. This role is essential to maintaining a clean, safe, and efficient working environment. You will be responsible for overseeing the daily cleaning operation and ensuring the timely and effective completion of all planned maintenance activities by third-party maintenance contractors. You will also carry out some minor maintenance tasks yourself, and ensure that appropriate records are kept and filed for maintenance activities according to existing processes. Training will be provided, however basic computer and administrative ability is essential.

• Monitor the daily onsite cleaning operation of the warehouse and associated office facilities, and address any shortfalls appropriately.
• Maintain and monitor cleaning and maintenance supplies and spares, and report any additional requirements for replacement or repair.
• Ability to carry out basic minor buildings / equipment repairs and related works.
• Monitor and update schedules for planned maintenance, ensuring timely completion of contractor works to the expected standard.
• Source and allocate appropriate and approved contractors for required works, and organise their attendance on site.
• Provide site inductions (to a fixed format) for contractors to ensure they are aware of relevant site hazards and works requirements, and ensure compliance paperwork (such as licenses) are obtained for file.
• Maintain appropriate records of servicing and maintenance, according to existing procedures, to ensure these are always kept in a state suitable for auditing and third-party inspection.
• Coordinating, alone or with the assistance of others, larger buildings/maintenance projects, as required.
• Conduct regular inspections, both to fixed schedules and in response to concerns, to uphold housekeeping standards, ensure maintenance and facilities shortfalls are identified, and promote a safe working environment.
• Have a clear appreciation of Health & Safety requirements and hazards within the operational environment, and be able to identify and proactively resolve areas of concern directly and/or through escalating such concerns to appropriate management.
• Be able to communicate effectively and appropriately with stakeholders, internal and external, as required by the role.
• You will be required to engage with internal training requirements relevant to your role. This may include training to be able to provide First Aid / Fire Marshall cover.

• An adequate standard of literacy and numeracy, as appropriate to the role.
• Knowledge of cleaning and maintenance equipment, methods, and requirements.
• Basic IT skills and basic administrative skills (email, printing, filing, etc), with a willingness to learn / develop additional competence.
• Ability to work and communicate effectively with colleagues and external contractors.
• Ability to accurately follow instructions and procedures.
• Ability to prioritise and, where necessary, identify tasks for own workload.

Job Type: Full-time

Pay: £30,000.00 per year

Benefits: Company pension, On-site parking

Work authorisation: United Kingdom (required)

Work Location: In person

Application deadline: 21/01/2026