Foundation Business Support Assistant (Temporary) in Wrexham

The purpose of the role is to support the Foundation’s business objectives to achieve the ambition of being one of the world’s leading social responsibility programmes, and most importantly to positively change children and young people’s lives. This is a temporary role with a duration of up to 12 months.

Main Responsibilities

• Administration & Finance
  • Take ownership of all day-to-day administrative tasks associated with the running of the Foundation, including acting as first point of contact.
  • Implement and oversee efficient processes for running the administration and financial operations of Wrexham AFC Foundation, including management of sales and purchase invoicing systems, staff timesheets and expenses, and operation of small petty cash as appropriate.
  • Support with the day-to-day management of the operational budget for the Foundation.
• Governance
  • Take a lead role with the ongoing review, development and submission of the PL Capability Code of Practice.
  • Work closely with the Head of Community and Board of Trustees in developing the policies adopted by Wrexham AFC Foundation, ensuring they meet exceptionally high standards of governance.
  • Prepare relevant papers and correspondence to agreed deadlines; draft and format briefings, presentations and reports, which may include undertaking research.
  • Attend and minute where applicable meetings including at committee and board level, as required, ensuring agendas and papers are prepared and circulated in good time.
  • Maintain an efficient filing system; organise confidential and other sensitive information, keeping files up-to-date and archiving as appropriate.
• People
  • Take a lead role in human resources for the Foundation, maintaining accurate staff files and overseeing the induction of new staff members and volunteers.
• Insight & Impact
  • Support the team in monitoring, evaluation and reporting through data collection, input and analysis, and the production of reports as required to monitor the performance of the charity.
• Travel Planning
  • Manage UK and overseas travel arrangements, which includes planning and producing itineraries, booking flights, transfers and accommodation in liaison with the Club’s Travel team.
  • Confirm arrangements and ensure that relevant travel documents, visas and papers are obtained in time for forthcoming trips.
• General
  • All other tasks as deemed by the Head of Community as necessary to the successful operation of the Foundation.
  • Undertake any other projects or duties as may be assigned from time to time by the Head of Community.
  • To carry out duties in accordance with the employing agency equal opportunities policy, information security policies, financial regulations and the Health and Safety at work Act.

About You

• Excellent verbal and written communication skills.
• Flexible working approach to meet the nature and demands of the business.
• Keen eye for detail.
• Good personal time management, punctuality and consistent reliable attendance.
• Ability to conduct themselves in line with Wrexham AFC Foundation values.
• Has a problem-solving and creative approach to completing tasks.
• Technology confident with the ability to use IT systems and software to perform administrative tasks, managing booking systems and completing data reporting tasks.
• A positive attitude towards professional development and their own learning.

Experience And Qualifications

• Minimum of 3 years experience working within an administrative capacity.
• FA/FAW/UEFA Coaching Certificate Level 2 (or equivalent).
• Implementation of financial and administrative systems, including purchase orders and sales invoicing processes.
• Degree level in business management, administration or equivalent, or have relevant industry experience.
• High level of knowledge of Microsoft 365 packages including Word, Excel and PowerPoint.
• Experience in co-ordinating and delivering community projects linked to sport or youth engagement.
• Track record of using various IT systems for operational efficiency.
• An understanding of the insurance and legislative requirements of a charity.

Safeguarding Responsibilities

We are committed to ensuring everyone who engages with the Wrexham AFC Foundation has a positive, safe, and supportive experience. Staff are required to comply with all aspects of the Foundation’s Safeguarding Policies and arrangements and to take personal responsibility and care to enable strong safeguarding practices to be embedded in the Foundation’s work and across the Club too. This post is subject to an Enhanced DBS Check (with Children's Barred List).

Health and Safety Responsibilities

• Conduct regular risk assessments and evaluations of Healthy Dragons sessions and wider Foundation activities to maintain and promote a safe and secure environment for all involved.
• Take responsibility and care for the health and safety of yourself and other employees and members of the public who may be affected by your acts or omissions at work.
• To comply with all aspects of Wrexham AFC Foundation and Wrexham AFC’s Health & Safety Policy and arrangements, to enable the company to perform its civil and statutory obligations in relation to Health & Safety.

Why Work for Us

If you are looking for an organisation committed to building a strong, inclusive, high performing workplace where every individual is valued, supported and empowered to grow with fantastic benefits which include:

• Flexible working hours
• Health Cash Plan
• EAP
• Enhanced holidays and long service days
• Enhanced pension
• Death in service
• Enhanced sick leave
• Health and wellbeing time off
• Access to complimentary match tickets
• Volunteering day
• Salary sacrifice benefits and retail discounts

Code of Conduct

Wrexham AFC Foundation expects the highest standards of integrity and conduct in all matters concerning the Charity and its employees. The Code of Conduct makes clear the standards of conduct expected from its employees and explains the responsibilities of the Charity, as the employer. All employees are expected to always act wholeheartedly in the interests of the Charity. Any conduct detrimental to its interests or its relations with its customers, suppliers, and the public or damage to its public image shall be a breach of Charity rules and policies. Discriminatory, offensive, and violent behaviour are unacceptable, and any complaints or concerns will be dealt with and acted upon.