At a Glance
- Tasks: Support residential heat pump projects and ensure compliance documentation is accurate.
- Company: Established supplier of renewable heating solutions in Exeter.
- Benefits: Competitive salary, pension, training, and career progression opportunities.
- Other info: Dynamic role with potential for career advancement to Project Manager.
- Why this job: Join a growing industry and make a real impact on renewable energy projects.
- Qualifications: Experience in project administration and knowledge of heat pump installations required.
We're recruiting an experienced Project Administrator for an established supplier of heat pumps and renewable heating solutions based in Exeter. This is an excellent opportunity for an organised and technically knowledgeable administrator to support the delivery of residential heat pump projects, working closely with developers, installers, contractors and internal technical teams. Previous experience within the heat pump industry or working with MCS documentation and compliance is essential.
The Role
- Provide administrative support across residential heat pump projects
- Coordinate project documentation from initial enquiry through to installation and handover
- Prepare, review and maintain MCS compliance documentation
- Support the administration of heat pump installations and associated certification
- Liaise with housebuilders, developers, installation contractors and customers
- Coordinate project schedules, installation dates and equipment deliveries
- Maintain accurate records of heat pump specifications, designs and installations
- Assist with heat loss calculations, system design documentation and technical submissions
- Ensure project files contain the required compliance and handover documents
- Process purchase orders, quotations and supplier documentation
- Monitor project progress and follow up outstanding information
- Work closely with sales, technical, design and operations teams
- Maintain accurate project records using internal systems and spreadsheets
- Support the smooth delivery of projects within agreed deadlines
The Candidate
- Previous experience as a Project Administrator, Project Coordinator, Technical Administrator or MCS Administrator
- Experience within the heat pump industry or MCS compliance is essential
- Understanding of air source heat pump installations and associated documentation
- Familiarity with MCS certification processes, installation records or compliance requirements
- Experience coordinating projects, contractors or installation schedules
- Strong organisational skills and excellent attention to detail
- Confident using Microsoft Office, particularly Excel and Outlook
- Comfortable working with technical drawings, specifications and project documentation
- Good communication skills when dealing with customers, installers and suppliers
- Able to manage multiple projects and competing deadlines
- Experience within renewable heating, plumbing, HVAC or building services advantageous
- Proactive, reliable and able to work independently
Package
- £28,000-£35,000 basic salary (indicative)
- Full-time, permanent position
- Monday-Friday working week
- Exeter-based position
- Pension and company benefits (to be confirmed)
- Established heat pump and renewable heating business
- Support from experienced technical and design teams
- Product and technical training
- Long-term career progression
The Opportunity
This is an excellent opportunity for an experienced Project Administrator looking to develop their career within the growing renewable heating industry. You'll play an important role in coordinating residential heat pump projects, ensuring documentation, compliance requirements and project administration are completed accurately and efficiently. The position is particularly suited to someone who already understands heat pump installations, MCS certification or renewable heating project administration and wants to take greater ownership of project coordination.
Project Administrator → Senior Project Coordinator → Project Manager / Operations Manager
Project Administrator in Exeter employer: WR HVAC
As a Senior Design Engineer at our Hartlepool facility, you'll join a leading specialist manufacturer renowned for its innovative refrigeration and HVAC solutions. We pride ourselves on fostering a collaborative work culture that encourages continuous professional development and offers clear career progression paths, alongside competitive benefits such as 25 days of annual leave and a robust pension scheme. This role not only allows you to take ownership of complex projects but also provides the unique opportunity to mentor junior engineers, making a meaningful impact in a dynamic and supportive environment.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator in Exeter
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like WR HVAC, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Project Administrator at WR HVAC.
We think you need these skills to ace Project Administrator in Exeter
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at WR HVAC
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
